Scope and Delimitation

Methodology
Problem
Definition
Feasibility
Study
System
Analysis
System
Design
System
Construction
System
testing and
Evaluation
Description of the Existing
System
Context Diagram/Data Flow
Diagram
Description of the Proposed System
Context Diagram/Data Flow
Diagram
Admin Data Name Data Description Data Alias(es) Data Type Data Format Length Used In
Account ID Primary key for
Adminlog table
Account_id integer 0-9 11 Data entry
module
Account Password Password of the user Account_pass varchar A-Z
0-9
45 Security
module
Account Username Username of the user Account_uname varchar

A-Z
0-9
45 Security
module
Firstname Firstname of the user Fn varchar A-Z 45 Data entry
module
Middle name Middle name of the
User
MI varchar A-Z 45 Data entry
module
Last name Last name of the User Ln varchar A-Z 45 Data entry
module
Position Position of the User Position varchar A-Z 35 Security
module
Data Dictionary
Category Data Name Data Description Data Alias(es) Data Type Data
Format
Length Used In
Category ID Primary Key of the
Category table
cat_id integer 0-9 11 Data entry
module
Categoryname Product Category cat_name varchar A-Z 45 Data entry
module
Category
Descriprion
Product Category
Description
cat_description varchar A-Z 45 Data entry
module
Data Dictionary
Product Data Name Data Description Data Alias(es) Data Type Data Format Length Used In
Product_ID Prmary key of Product
Table
Prod_id integer 0-9 11 Data entry
module
Barcode Barcode f the Product Barcode varchar A-Z
0-9
13 Data entry
module
Category ID Primary key of category
table
Prod_id integer 0-9 11 Data entry
module
Product Name Nameof the Product Prod_name varchar A-Z 45 Data entry
module
Product Description Descrition Of the Product Prod_decription varchar A-Z 45 Data entry
module
Product Price Price of the Product Prod_price Decimal

0-9 (10,2) Data entry
module
Product Quantity Quantity Of The Product Prod_qty integer 0-9 11 Data entry
module
Data Dictionary
Receipt Data Name Data Description Data Alias(es) Data Type Data
Format
Length Used In
Receipt ID Primary key of
receipt table
receipt_id integer 0-9 11 Data entry
module
Total price Total Price of the
Product
Total_price Decimal (10,2) 10 Data entry
modul
Time Time of the
particular
transaction
Time Time() 0-9 8 Data entry
module
Date Date of the
particular
transaction
Date Date() 0-9 10 Data entry
module
Employee ID Primary key of the
employee table
Emp_id varchar 0-9 11 Data entry
module
Data Dictionary
Receipt
Detail
Data Name Data Description Data Alias(es) Data Type Data
Format
Length Used In
Transaction ID Primary key of the
receipt detail table
Trans_id integer 0-9 11 Data entry
module
Quantity Quantity of
theproduct
Qty Time() 0-9 5 Data entry
module
Price Price of the Product Price Date() 0-9 10 Data entry
module
Receipt ID Primary key of
receipt tble
Receipt_id integer 0-9 11 Data entry
module
Data Dictionary
Supplier Data Name Data Description Data Alias(es) Data Type Data Format Length Used In
Supplier ID Primary key of supplier
table
Supp_id integer 0-9 11 Data entry
module
Supplier Company Company of the
supplier
Supp_company varchar
A-Z
45 Data entry
module
Contact person Person to be contact Con_person varchar A-Z 45 Data entry
module
Product ID Primary key of product
table
Products int 0-9 45 Data entry
module
Supplier Date Date supplied Supp_date varchar A-Z
0-9
45 Data entry
module
Cost Supply amount of the product
supplied
Cost_supply decimal 0-9 (10,2) Data entry
module
Contact number Suppliers contact
number
Contact_num varchar 0-9 15 Data entry
module
Entity Relationship Diagram
Entities:
-Customers
-Suppliers
-Employee
-Owner
Relationships:
-Supplies
-Manage by
-Assists
-Buy
Program Flow Chart
Site Map
Form Specifications
Report Specifications
Qty Hardware Amount Total
1
Processor: Dual Core 1.76 GHz
2,845 2,845
1
1Gb RAM
1,580 1,580
1
Motherboard
3,850 3,850
1
Video Card: 256Mb
995 995
1
AVR
280 280
1
Power supply: 800 watts
480 480
1
Keyboard
275 275
1
Mouse
185 185
1
Printer
7,198 7,198
2
Cash Register
8,000 16,000
Total 23,688
Source: B.E Scientific Glass Instruments
Yearly Depreciation Cost = (Actual Cost-Salvage Cost) / Estimate Life
= (23,688 4,737.6) / 5 years
= 3,790.08
Monthly Depreciation Cost = Yearly Depreciation Cost / 12 Months
=3,790.08/12
=315.84
COST BENEFIT ANALYSIS (CBA)
Schedule 2: Software Cost
Qty Software Amount Total
1 Windows XP 2,639.60 2,639.60
1 MS Office 2007 2,359.60 2,359.60

Total 4,999.20
Source: Amazon.com
Yearly Depreciation Cost= (Actual Cost-Salvage Cost) / Estimate Life
= (4,999.20 999.84) / 5 years
= 799.87

Monthly Depreciation Cost = Yearly Depreciation Cost / 12 Months
=3,999.36 / 12 months
= 66.66

COST BENEFIT ANALYSIS (CBA)
Schedule 3: Salaries Expense
Qty. Personnel Salary Monthly Total Monthly Expenses Annually
5 Sales Clerk 350 10,500 52,500
TOTAL Php.2,188,800
Source: hthp://www.nwpc.dole.gov.ph/

COST BENEFIT ANALYSIS (CBA)
Schedule 4: Utilities Expense
Qty. Equipment Watts/Uni
t
Kw/
Unit
Hrs/day Kw/day Total
Kw/
Day
Day/
month
Monthly
Consumption
4 Electric fan 70 0.07 8 0.56 2.24 30 67.2
4 Lights 40 0.04 24 0.96 3.84 30 115.2
1 Printer 20 0.02 1 0.02 0.02 30
0.6
1 Power Supply 600 0.6 10 6 0.6 30
18
TOTAL 201kW 6,030Kw
COST BENEFIT ANALYSIS (CBA)
Schedule 4: Utilities Expense
Generation Charge 359 X 5.6673 = 2,034.57
Transmission Charge 359 X 0.933 = 335.05
System Loss Charge 359 X 0.6062 = 217.63
Distribution Charge 359 X 1.9170 = 688.20
Basic Charge
Metering Charge
Retail Customer
Charge
1.00 mo X 5 = 5
Metering System
Charge
359 X 0.4066 = 145.97
Supply Charge 359 X 0.6043 = 216.94
Lifeline rate Subsidy 359 X 0.1173 = 42.11
COST BENEFIT ANALYSIS (CBA)
Schedule 4: Utilities Expense
Local 3,716.65 X 0.570% = 21.18
Generation Charge 2034.56 X 10.9700% = 223.19
Transmission Charge 1.77 X 12% = 0.21
System Loss Charge 217.63 X 9.4300% = 20.42
Distribution Charge 812.33 X 12% = 97.48
Missionary 359 X 0.1163 = 41.75
Environment Fund 359 X 0.0025 = 0.90
TOTAL Php4, 090.60
Franchise Tax
VAT
Universal Charges
COST BENEFIT ANALYSIS (CBA)
Schedule 4: Utilities Expense
Summary
Utilities Monthly expense Annually expense
Electric bill 4, 090.60 49, 087.20
Internet Connection 500 6000
Total Php 55,087.20
YEARLY UTILITIES EXPENSE Php 49,087.20
COST BENEFIT ANALYSIS (CBA)
Schedule 5: Stationaries and Supplies
Quantity Particular Price Monthly expense Annually expense
5 box Ballpen 25 125 1,500
10 pcs. Log book (200 pages) 63.50 630.50 7,566
5 pcs. Staple wire 7 35 420
20 pcs. Folder (short size) 4.00 80 960
2 reams Short Bond Paper 100 200 2,400
Total Php. 12,846
Source: National Bookstore
COST BENEFIT ANALYSIS (CBA)
Schedule 6: Office Equipment
Quantity Particular Cost Price Total
3 pcs. Stapler 30 90
3pcs. Puncher 38.75 116.25
3 pc. Calculator 199 597
Total Php.803.25
Source: National Bookstore
Cost Benefit Analysis for System
Development
System
Screenshots
Program Listing
User Manual