Exploring Microsoft

Office Word 2007

Chapter 1:
What Will Word
Processing Do For Me?
Robert Grauer, Keith Mulbery, Michelle Hulett
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Objectives

Word basics
AutoText
Choosing views
Mini toolbar
Setting margins and word wrap
Inserting page breaks

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.

Objectives continued

Header and footers

Creating sections including cover pages
Find and replace
Spelling and grammar
Saving
Printing
Customizing Word

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Parts of the Word Window

Office button

Title bar

Ribbon

Group

Home tab
Quick access
toolbar

Vertical Scroll bar

Horizontal
ruler

Vertical
ruler

Zoom slider
Status bar
View buttons
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Word Wrap
Hard returns:
Margin changes do
not affect the hard
returns

Soft returns: Notice

the position of the
soft returns change
at the point of the
margin change

Hard return user presses enter key

Soft return program wraps text from line to
line
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AutoText

ScreenTip

user action to insert

AutoText entries that display as ScreenTips,

such as the date shown above
To insert the ScreenTip, press Enter
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Building Blocks

Use Quick Parts

to create a
Building Block

Create predefined terms and save them in the

Building Blocks library
To use, type the first part of the text and press F3
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Date and Time

Click Date & Time

to insert the date
and/or time
Choose a
format for the
date and/or
time

Choose Update automatically

to have the date and time
update every time the file
opens

Insert date and time and choose the format

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Views

Views

Print Layout View

Full Screen Reading View
Web Layout View
Master Documents Tools View
Draft View
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Zoom Slider

Zoom slider

The Zoom slider quickly makes the document

larger or smaller

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Zoom Tool

Open Zoom dialog

box

Use the Zoom tool on the

View ribbon to change
the documents size
on screen
Choose the number of pages to view and
Word will choose the optimal zoom
percentage
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11

Mini Toolbar

Displays when text is selected or right-clicked

Contains frequently used formatting
commands
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12

Save As
Choose where
to save
Name the file

Click Save

Choose the file

type if necessary

Save replaces the existing (original) file

Save As creates a new file, leaving the
existing (original) file intact
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13

Margins
Click the Margins button and
display the margins gallery

Create Custom
Margins

Margins are the white space around the top,

bottom, left and right hand sides of the
document
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14

Page Orientation

Layout your page to be either Portrait or

Landscape
Portrait is taller than wider
Landscape is wider than tall
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15

Page Breaks

Ctrl+Enter

This only shows up

when
show/hide is on

Word inserts a soft page break when text reaches the

bottom of the page, continuing text onto the next page
Insert a page break to start a new page where a new
one should begin
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16

Page Numbers
Choose placement
in the header
or the footer

Format page numbers to

adjust numbering or make
other formatting changes

Use the page number button to add a page

number field to the header or footer
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17

Header and Footers

Link to Previous
toggle button links
or unlinks Section
header and footers

Preset tabs

On the Insert tab, in the Header & Footer group, choose either
Header or Footer
Headers and footers always exist whether content is in them or not
Make different headers and footers throughout the document using
section breaks
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18

Section Breaks

Similar to page breaks, but sections are

separate parts of a document and can make
specific format changes such as:

Headers and footers

Margins
Page orientation (portrait and landscape)
Page size
Columns
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19

Inserting a Cover Page

Inserting a cover page adds a special section

to the document
Choose the design
Modify as needed
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20

Find and Replace

Select Options

Find a part of a
document
Use Special to
Replace unwanted
find or replace
text with something new in
unusual
characters or use
a document
wildcard options
Replace All globally replaces
unwanted text throughout the document
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21

Spelling and Grammar

Questionable Spelling is underlined in red

Contextual spelling questions underlined in blue
Questionable grammar is underlined in green
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22

Saving for Different Versions

Choose the
version

To save in an earlier version of Word use

Save As and choose the version
2007 saves as .docx, whereas previous
versions save as .doc
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Document Inspector
Office Button

Checks for and removes different hidden and

personal information
Use Save As to keep a separate document
containing the removed information
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Printing
Choose the printer

Print only what

is needed

Use Print Preview before printing to be sure

the document is ready to be printed
Select the Office Button, Mouse over the
arrow next to Print and choose Print Preview
from the list
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Customizing Word

Click office button and then choose options to

get the dialog box
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Questions?

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All rights reserved. No part of this publication may be reproduced, stored in a

retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.

Copyright 2010 Pearson Education, Inc.

Publishing as Prentice Hall