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Introduction to ERP

By
Suyog M. Marathe
AE(ERP)

MAHATRANSCO IN NUTSHELL

The largest electric power transmission utility in state sector in India.


Capacity addition in 11th Plan (Actual)
4138 ckm. Lines.

- 71 S/stns., 33730 MVA and

Capacity addition in 12th Plan (Proposed) - 133 S/stns., 58185 MVA


and 20840 ckm. Lines.

Capex- 11th Plan (Actual)

- 10017 (Rs. In Cr.)

Capex- 12th Plan (Proposed) - 17784 (Rs. In Cr.)


Transmission system capable of handling about 18500 MW of power.
Transmitted 116195 MUs. in the year 2011-12.
Staff strength of around 13128 employees all across Maharashtra.

What is an ERP?

Enterprise Resource Planning


Enterprise-wide system which integrates the business functions and
processes of an organization
Integration of business functions into one seamless application
ERP usually runs on a RDBMS
Replaces Countless Departmental and Workgroup Information Systems
Links business processes
Maintains audit trail
Utilizes a common information system
Implementation normally involves BPR: Business Process Reengineering
Difficult to Implement Correctly

ERP Components (Technical)


ERP Central Component
(2500 Licenses)

Enterprise Portal
(Internal Website)
Business Intelligence Warehouse
(only for TOP Management)

Employee Self Service


(7600 Employees)
Class I, II & III
E Mail
(2500 Licenses)

SAP ECC

SAP EP

SAP BI

ERP
SAP ESS

MS Exchange Mail

EDMS

Enterprise Document
Management System

ERP Users Categorisation


ERP Users

ERP Transaction Users

ERP Non Transaction


Users
(ESS User)

Fixed Position Based User


Variable Position Based User

ERP Users Categorisation:

The ERP Users are broadly categorized as follows


based on their role in SAP system.
ERP Transaction Users:

These Users will perform their day-to-day business


activity through SAP ECC by executing SAP
transaction codes. These Users will have access to
EP/ESS-MSS/ECC/DMS/Email.
ERP Non Transaction Users (ESS Users):

These Users will have access to Employee Portal and


SAP -Employee Self Service module only.

ERP Transaction Users:

Fixed Position Based User:


If the number of Identified ERP Transaction Users to the
number of similar sanctioned Position is equal, then that Position is
identified as Fixed Position.
Example: In Circle Office Position of SE is One and Identified
User for SE is also One, hence the Position SE is a Fixed User
Position.
Variable Position Based User
If the number of Identified Transaction Users is lesser than the
number of similar sanctioned Positions, then that Position is
identified as Variable Position.
Example: In 400 kV Substation Operations- the Identified ERP
Transaction User for DYEE-operation is only One (1) no. and
sanctioned DYEE positions are Four (4) nos., hence the Position
DYEE-operation is a Variable User Position.

Notes for Password


Remembering the password and maintaining secrecy of your account is
the End User responsibility.
For security reasons, the repeated password reset request will be tracked
and will be notified to your Reporting Officer.
End User should specify in which ERP system (i.e. SAP-EP/ECC/DMS/Email )
their User ID to be unlocked and password to be reset.
Accordingly, based on the system, the End User should send the email to
following Admin Email IDs;
For SAP related : erpadmin@mahatransco.in
For DMS related : dmsadmin@mahatransco.in
For Email related: mailadmin@mahatransco.in
After End User receives the reply email, it is the End User responsibility
to login to the application and change the password immediately.

ERP Modules & Process Owner


ERP Module

Process Owner

Finance & Controlling (FICO)

CGM(F&A)

Human Resources (HR)

CE(HR)

Project Systems (PS)

CE(C&M) and CE(P&D)

Quality Management (QM)

CE(P&D) and CE-Procurement

Material Management (MM)

CE-Procurement and CE(O&M)

Plant Maintenance (PM)

CE(O&M)

Document Management System (DMS)

CE(O&M)

BASIS, ABAP, BI, EP

Head System - IT

MM Application Module

n Materials Management (MM)


Supports the procurement and inventory functions
occurring in a day-to-day business operation
Key Elements

Purchasing
Inventory Management
Warehouse Management
Consumption Based Planning
Invoice Verification
Material Valuation
Vendor Evaluation
Logistic Info System

FI Application Module

n Financial Accounting (FI)


Designed for automated management and external
reporting of general ledger, accounts receivable,
accounts payable, and other sub-ledger accounts with
a user-defined chart of accounts

Key Elements

General Ledger
Accounts Payable
Accounts Receivable
Consolidation
Treasury Management

CO Application Module

n Controlling (CO)
Represents the companys flow of cost and
revenue. A management instrument for
organizational decisions
Key Elements
Overhead Cost Controlling
Cost center accounting
Activity based costing
Internal Orders

Profit Center Accounting


Profitability Analysis

PM Application Module

n Plant Maintenance (PM)


Supports the planning, processing, and
completion of plant maintenance tasks
Key Elements

Preventive Maintenance
Maintenance Order Management

Maintenance Notification
Maintenance Orders
Maintenance BOMs

Plant Maintenance Info System

QM Application Module

n Quality Management (QM)


Quality control and information system
supporting quality planning, inspection, and
control for manufacturing and procurement
Key Elements

Quality Inspection
Quality Planning
Quality Control
Quality Certificates
Quality Notification
Test Equipment Management
Quality Management in Logistic Processes
Quality Mgmt Info System

PS Application Module

n Project System (PS)


Designed to support the planning, control, and
monitoring of long-term, highly complex projects
with defined goals

Key Elements

Work Breakdown Structure


Revenues, Cost and Earnings
Payments
Capacities
Project Information System

HR Application Module
n

Human Resources (HR)

Complete integrated system for supporting the


planning and control of personnel activities and
information
Key Elements

Personnel Management

PA Recruitment
Personnel Administration
Benefits
Personnel Development
Compensation Management
Personnel Cost

Time Management

Shift Planning
Incentives Wages
Time Sheet

Travel Management

Travel Planning
Travel Expenses

Human Resources Information Systems

ERP Operational Hierarchy


Process Owner & Project Owner

Project Manager

Head Systems - IT

SE(ERP)

ERP Admin

ERP Core Team

Mail Admin

DMS Admin
ABAP team
Zonal Champions Team

End Users

ERP Accessibility

Site Name

Internet

Intranet i.e Tulip N/w

http://www.mahatransco.in
OR

Mahatransco
Website

http://mahatransco.in

Email

https://mail.mahatransco.in

https://mail.mahatransco.in

Employee
Portal

Accessible

http://ep.mahatransco.in

http://intraweb.mahatransco.in

End Users Reference Document

End User Identification Sheet


Email Manual for End User
ERP End User Login Procedure Manual
Employee Self Service User Manual
SAP-GUI Logo-on Load Balancing Inst.Manual
DMS Operating Manual
ERP Network document