"Staffing is the function by which

managers build an organisation

through the recruitment, selection,
and development of individuals as
capable employees"
- McFarland

STAFFING
Staffing is the process of acquiring, developing,
maintaining and utilising the human resources.

DEFINITION
Process

of acquiring, deploying, and

retaining a workforce of sufficient quantity and
quality to create positive impacts on the
organizations effectiveness
The managerial function of staffing involves
manning organisational structure through
proper & effective selection, appraisal and
development of personnel to fill the roles
designed into structure.

Koontz and ODonnell.

IMPLICATIONS OF DEFINITION

Acquire, deploy, retain

Staffing as a process or system

Quantity and quality issues

Organization effectiveness

IN OTHER WORDS.
It

is the process of identifying, assessing,

placing, evaluating and developing individuals
at work.

This

function of mgmt involves the

procurement, development, compensation,
integration and maintenance of personnel in an
organisation.

FEATURES OF STAFFING
1.

2.
3.

4.
5.

It is a universal function.
Staffing is a dynamic process.
Accomplishment of organisational goal through
team spirit & optimum contribution of each
employee is the basic purpose of staffing.
Staffing is concerned with management of
managers.
Staffing is a difficult function with problems like
social, philosophical and psychological in
nature.

NATURE OF STAFFING FUNCTION

Staffing

is an important managerial function

Staffing is a pervasive activity
Staffing is a continuous activity
The basis of staffing function is efficient
management of personnel
Staffing helps in placing right men at the
right job
Staffing is performed by all managers

IMPORTANCE OF STAFFING
1.
2.
3.
4.
5.

6.

It helps in discovering & obtaining

competent personnel for various job.
It makes for higher performance by placing
right person on the right job.
It improves job satisfaction and morale of
employees.
It facilitates optimum utilisation of human
resources & minimises cost of manpower.
It ensures the continuity & growth of
organisation through development of
managers.
It enables an organisation to cope with the
shortage of executive.

PROCESS OF STAFFING ACTIVITIES

Selecting

Placement and Orientation

Training & Development

Appraising

Promoting & Compensating

Providing Miscellaneous Services

Post-employment

Recruiting

Pre-employment

Activities

Requisitioning

Activities

ELEMENTS OF STAFFING
Procurement:

Involves

Manpower planning: process of determining current &

future manpower need in terms of number and quality
etc.
Recruitment: implies locating sources of acceptable
candidate.
Selection: Involves choice of right type of people from
available candidate.
Placement: Means assigning specific jobs to the
selected candidate.

 Development:

Involves

Orientation: the socialising process of adjusting

newly hired employees
Training: the process of improving the knowledge &
skills of personnel
Counseling: Means preparing employees for
additional responsibility or advancement.

Compensation:

Determining adequate and

equitable remuneration of personnel for their
contribution. It involves

Job evaluation & Performance Appraisal: Evaluate

the performance with predetermined standard.
Promotion: providing higher position.

 Integration:

Involves developing a sense of

belongingness to enterprise. Sound communication
is essential to develop harmony & team-spirit
among employees. Discipline & labor relations are
important elements of integration.
Maintenance: Involves provision of such facilities &
services that are required to maintain the physical
& mental health of the employees. These includes
Measure for health, safety and comfort of employees.
Various welfare services like cafeteria, restrooms,
counseling, group insurance, recreation club etc.
Problem of employees turnover, due to retirement,
discharge, layoff etc is included here.

ESSENTIALS OF GOOD STAFFING

POLICY
It

should taken into account the interest of both

employer & employees.
It should be consistent with basic overall
policies of the organisation.
It should be complete in every respect.
It should be simple & precise.
It should be reasonable stable & permanent.
It should be flexible.
It should be properly communicated to those for
whom it is intended.
It should be acceptable to employees
It should be uniformly applicable to all the
employees in the organisation