Hotel Management System

Gayana Hotel Tangalle

Presentation Agenda

Group Members
An introduction about the project
Problem Specification
Solution Outline
Key Benefits
Objectives
Procedure
Hardware and Software Requirements

Group Members
Group ID :- ITP-14-MTR-03

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Supervisor :- Ms.K.B.A.B.Chathurika

Names

Registration number

Prasad Lakmal D.H.

IT13117474

Madushanka A.S.S

IT13128050

Charitha D.G

IT13118082

Wijesinghe A.M

IT13118150

Piumal Dinuka W

IT13087234

Ranathunga B.S

IT13060954

Shyamal W.A.I

IT13110062

Introduction
o Gayana Hotel is one of the iconic tourist attracted hotels in
southern coastline, which has an experience of 60 years in hotel
industry.
o The current system of the hotel is a manual one where all hotel
activities are stored under a file based system.

o Hotel Management System is the software solution for Gayana

hotel.

Problem Specification
Drawbacks of the current manual system

Time wasting
Data is not reliable
Difficulty of searching and retrieving records
Slow process of reservation
Low in security

Guest Department
Prasad Lakmal D.H.

Guest Department
Problem Specification
Managing guest details is done
by manually, human errors
could be occur when entering
data
Difficult in retrieve guest
details

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Solution Outline
All guest details would be
handle by the computerized
system
Can easily search guest details

Add Guest

Add
Edit Guest

Edit
Delete guest

Delete
Search Guest

Guest Department

Search

Inventory Management
Charitha D.G.

Inventory Management
Problem Specification
Managing stock details

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Solution Outline
Can easily check availability of
inventory
Update of stocks can be
accurately done

Inventory Management

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Check
availability

Inventory Management rough design

Search

Inventory

Add Stock

Update
stock

Reservation Management
Wijesinghe A.M.

12

Reservation Management
Problem Specification
Slow process of reservation

Solution Outline
All Reservation details are
stored in the system database
and can quickly retrieve any
record

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Room Management
Shyamal W.A.I.

14

Room Management
Problem Specification
Manage Room details

15
Solution Outline
Can easily handle room types
and services

Staff Department
Ranathunga B.S.

16

Staff Department
Problem Specification
Manage staff details

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Solution Outline
Ease of managing staff
member details through
system

Administration Department
Madushanka A.S.S.

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Administration Department
Problem Specification
Files, Record books can be
damaged due to natural
disasters
Files are prone to
unauthorized modifications

Inability to get detailed

reports

Solution Outline
User levels and privileges are
handle by the system
Maintain a backup for system
Detailed reports

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Payment Department
Piumal Dinuka W.

20

Payment Department
Problem Specification
All the bill calculations are
performed by manually

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Solution Outline
All the calculations and
payments are handle by the
system
Print Receipt

Key Benefits

User friendly dashboard

Backup and restoring of system
Security
Generating Reports
Time saving
E-mail reminder

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Objectives

Register Guests
Login
Search
Make Reservations
Generate Reports
Database backup and restore
Handle payments

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Procedure
Basic Flow of the project:
1) Study of the current system
2) Identify requirements
3) Decide functions and sub functions
4) Design
5) Coding
6) Making reports
7) Testing

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Hardware and Software Requirements

Software Requirements
Microsoft Windows 7 or above
Microsoft .NET Frameworks 4.0 or
above
Microsoft SQL Server Management
Studio Express 2008
Crystal reports runtime library

Hardware Requirements
512MB+ RAM
monitor with minimum resolution of
1024x768
10GB of Hard disk space
A Laser Printer
256MB VGA recommended
monitor with minimum resolution of
1024x768

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Project Summary

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Conclusion
Project aims to develop a hotel management system in order to
provide solutions to current problems and increase the efficiency
of hotel day to day activities

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Appendix
Books:

[1]Ian Sommerville, Software engineering, 9th edition, Pearson education, 2011.

[2]Rajib Mall, Fundamentals of Software Engineering, 2nd edition, PHI Learning Pvt. Ltd, 2004.
[3] Ragu Ramakrishnan, Johnes Gehrke, Database Management Systems, 3rd edition, McGraw-Hill
Education, 2003.
[4]Gerald W. Latin, Modern hotel management, W.H.Freeman, 2011.

World Wide Web:

[5]Hotel Management Case Study, March.6, 2010. [Online].Available:
http://www.scribd.com/doc/27927992/Hotel-Management-Case-Study, [Accessed: June.28, 2014]
[6]High-Level-Software Features, [Online].Available:
http://www.high-level-software.com/features/, [Accessed: June.25, 2014]

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