Purchase Order Interface

Integration with other modules

Oracle
Inventory

Oracle
Payables

Oracle
Master Scheduling/MRP

Oracle
General Ledger

Oracle
Order Management

Oracle
Supplier Scheduling

Oracle
Work in Process

Oracle
Assets

Oracle
Human Resources

Oracle
Purchasing

Oracle
Project Accounting

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Oracle
Bill of Material
Oracle
Cost Management

Purchase Order Types

Contract
Agreement

Blanket
Agreement

Header

Header

Header

Header

Standard
PO

Line

Line

Line

Header

Blanket
Release

Shipment

Shipment

Distribution

Distribution

Line
Shipment

Shipment

Distribution

Distribution

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Planned
Purchase
Order

Scheduled
Release
3

Standard
Purchase
Order

Standard
One time purchases
Know details of purchase:

Specific goods or service

Known pricing
Quantity
Delivery schedule
Internal charges

Standard
Purchase
Order

Short-term agreement
Need to encumber the purchase immediately
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Contract
Details of goods or services to be purchased
are not known
Terms and conditions are specified with your
supplier
You reference contract purchase agreements
directly on standard purchase order lines

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Contd..
Contract
Purchase Order

Standard
Purchase Order

Header

Header

1
Lines
-------------------------

Shipments
-------------------------

Distributions
------------------------4 December 2014

Planned
Dates of delivery tentatively scheduled
Details of services or goods are known
Actual purchases occur when a scheduled
release is issued

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Contd..
Planned
Purchase Order
Header

Header

Lines
-------------------------

3
Shipments
-------------------------

Distributions
------------------------4 December 2014

Shipments
-------------------------

Distributions
------------------------8

Blanket
Long-term agreement:
Effective date and expiration date

Details of goods or services are known:

Pricing

Dates of delivery are not known

Actual purchases occur when a blanket
release is issued

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Contd..
Blanket
Agreement
Header

Header

Lines
-------------------------

3
Shipments
-------------------------

Price Break
Qty: 10,000

Price Breaks
-------------------------

Distributions
------------------------4 December 2014

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Interface Process
Third Party Applications

Read Data

AP Interface

Validate
Store
Process
Oracle Apps. AP

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Contd..
Step 1:
Read

The input source can be a flat file (csv; txt; xls; dat) or an XML
file. Import Data into Staging tables

Step 2:
Validate

The PO information should satisfy the Application and

Custom data validation rules.

Step 3:
Store

All successfully validated data is stored in the PO Interfaces

tables.

Step 4:
Import

Run the Payables Open Interface Import to process and

import from the Interface tables to the Base Tables.

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Detailed Design
Read Data
The legacy system data files can be in .csv,
.txt, .xml etc. format.
Import data into staging tables using
Sql*Loader
XX_PO_HEADERS_STG
XX_PO_LINES_STG
XX_PO_DISTRIBUTIONS_STG

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Contd..
Validate Data
Validate the Staging tables data.

Store Data
Once data is validated import into Interface
tables.
PO_HEADERS_INTERFACE
PO_LINES_INTERFACE
PO_DISTRIBUTIONS_INTERFACE

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Contd..
Process Data
Run Import Standard Purchase Orders program
to populate data into Base tables
PO_HEADERS_ALL
PO_LINES_ALL
PO_LINE_LOCATIONS_ALL
PO_DISTRIBUTIONS_ALL

All the Rejected records will be populated

into PO_INTERFACE_ERRORS table

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PO_HEADERS_INTERFACE
PO_HEADERS_INTERFACE is the interface
table that holds header information for the
PDOI program to create standard/blanket
purchase orders and catalog quotations..
Important columns

INTERFACE_HEADER_ID : Interface header unique identifier

BATCH_ID : unique identifier
INTERFACE_SOURCE_CODE : Interface source
PROCESS_CODE : Interface record status
ORG_ID : Operating unit unique identifier
DOCUMENT_TYPE_CODE : Document type to be created: PO or RFQ
DOCUMENT_SUBTYPE : Document subtype
DOCUMENT_NUM : Document number.

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PO_LINES_INTERFACE
PO_LINES_INTERFACE is the interface table
that holds lines information for the PDOI
program to create standard/blanket
purchase orders and catalog quotations.
Important columns

INTERFACE_LINE_ID : Interface line unique identifier

INTERFACE_HEADER_ID : Interface header unique identifier
LINE_NUM
LINE_TYPE
ITEM_TEYPE
ITEM_DESCRIPTION
QTY
UNIT_PRICE

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PO_DISTRIBUTIONS_INTERFACE
PO_DISTRIBUTIONS_INTERFACE is the
interface table that holds distribution
information for the PDOI program to create
standard purchase order.
Important columns
INTERFACE_LINE_ID : Interface line unique identifier
INTERFACE_HEADER_ID : Interface header unique
identifier
LINE_NUM
LINE_TYPE
ITEM_TEYPE
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PO_INTERFACE_ERRORS
PO_INTERFACE_ERRORS contains error
message information generated by the open
interface programs in Oracle Purchasing. For
every interface transaction row with errors,
this table contains a row for each column
that has an error.
Important columns
INTERFACE_TYPE : Error message source
INTERFACE_TRANSACTION_ID : Error transaction unique
identifier
COLUMN_NAME : Error column name
ERROR_MESSAGE : Error message text
PROCESSING_DATE : Error transaction date
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Import Standard Purchase Orders

Used to import data from interface
tables to base tables
Parameters
Parameters:
Default Buyer (Optional)
Create or Update Item (Required)
Approval Status (Required)
Batch Id (Optional)

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