EE5292 BBP Solution Synopsis HCM

Business Blueprint Synopsis
Human Capital Management
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Business Blue Print Synopsis
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Human Capital Management

Broadly classified based on functionality :
 Organizational Management (OM)– Organization Department hierarchy is mapped
 Personnel Administration (PA)– Employee Hiring to retire Business Cycle captured
 Time Management (TM) – Defining and Monitoring of Work timings
 Payroll(PY)- facilitates processing of Employee Salary
 Personnel Development (PD)– Employee performance evaluation and Appraisal
 Employee Self Service(ESS)- Deals with Leave Requests ,Travel and Training Approval

Business Process ( HCM )
Organization Structure ( SAP)

•Creation of Organization elements
Employee Master Data

•Capturing of Employee related information
Organizational Management
• Creation of Organization Units (departments)
• Assignment of Positions
• Assignment of Employees
Personnel Administration
•Personnel Actions
•Hiring
•Promotion
•Transfer
•Separation

Business Process ( HCM )
Time Management(TM)
•Setup Holiday Calendar
• Assign Work Timing
•Time Recording
Employee Self Service(ESS)

•Leave Request
•Travel Approval
•Training Approval
Personnel Development (PD)

• Goal setting
• Performance evaluation
• Employee Appraisals
Payroll (PY)
•Payroll structure
•Wage Type Structure

Organization Structure :
Personnel Area
 Specific entity within SAP Personnel Admin
 Major geographical divisions of an organization
Personnel Subarea
 These are Subdivisions of the Personnel Area
 Based on holiday calendar ,work timings , time quotas ,pay scale structures etc.
Employee Group
 Based on work status of employee like (Active employee , Retiree , trainee )
Employee Subgroup
 Subdivision of the employee group

 Based on work schedule ,time quota , appraisal

AA && SS Motor
Motor Division
Division AA && SS Oilfield
Oilfield Supplies
Supplies
AA && SS Investment
Investment Corporate
Corporate
100
100 && Services
Services
200
200 010
010
300
300
ASIN
Abudhabi
INAD
Corporate
CAD1

Nationals-
Locals
B
Non Productive Productive Staff

Worker Worker-
E3
E1 E2

Employee Master Data
Employees data is stored in various infotypes of HR Master data
 Infotypes:
•0001-Organizational Assignment
• 0002- Personal Data
• 0007- Planned working time
• 0008 – Basic Pay
Business Benefits :
Structured Employee Data availability

Availability of MIS Reports

Employee Master data

Business Process (OM)

 Creation of organization Units (departments) :
• Creation of Organizational department hierarchy
 Creation of Positions (Designations) :

• Creation of Position under departments
 Creation of Person (Employee):

• Assignment of Person to position
Process Variations
 Approved departmental Reporting hierarchy need to be maintained in the system
Business Benefits
 Updated Departmental hierarchy available in central system
 Better MIS Reporting

Organizational Master data Org Units Position Person

Business Process (PA)

 Hiring :
•Mapping profile of job applicant to predefined skill set for vacant position
 Confirmation :
•Employee performance evaluation for a definite period for deciding confirmation
 Promotions :
•Evaluating skills for suitability of employee for higher position
 Transfer :
•Change in job responsibility with respect to position , location or department
 Separation :
• Retirement , Resignation , Termination of employee
Process Variations
 Defining employee grouping in accordance with position/departments/ locations
Business Benefits
 Employee tracking possible

Business Process (TM)

 Define Official Working time :
• Assign specific working time to employees groups depending on dept/location
 Time recording :
• Recording employee daily clock in & clock out time
 Leave eligibility calculation :
• Employees leave eligibility is calculated in accordance with pre-defined rules
 Over time / Absence :
• Capturing employee’s absence from work or overtime for arriving net payments
Process Variations
 Time recording for workshop technician through DBM Time terminals (Desktop
Computer)
 Employee would be able to apply for leave through Employee Self Service
Business Benefits
 Better workshop capacity planning
 Improved operational efficiency

Time Management Master data

Business process (ESS)

 Employee Leave application
 Travel request approval
 Advance salary request
 Training approval
Process Variations
 Employee would view leave balance & apply for leave online through ESS system
and Managers would approve leaves of their subordinate through ESS system
 Employee would initiate travel request for approval through ESS and designated superior
would approve same in ESS system
 Employee would initiate their Salary advance request for approval through ESS and
designated superior would approve same in ESS system
 Managers would initiate Training request for his subordinate through ESS and designated
superior would approve same in ESS system

Business process (ESS)
Business Benefits
 Improved service & communication with employees
 Reduces administrative cost & improves productivity
 Leave balance available in the system

Business process (PD)

 Appraisal Template
 Qualification catalogues
Process Variations
 List of Qualifications need to be maintained in system

 List of available Trainings need to be maintained in system
Business Benefits
 MIS report availability on training planned for employees

Qualification Catalog (PD)

Training Need - Appraisals (PD)

Status of Development plan (PD)

Business process (Payroll)

 Collating time related data
 Calculation of payments & deduction
 Processing of Payroll for all employees
Process Variations
 Off-Cycle Payroll needs to be run for intermediate payments
Business Benefits
 Reduced Salary processing time
 MIS Reports availability
 Payroll process can be centralized

Salary details & Report (Payroll)

Authorization / Access Control
Description Access control
Organization Elements Authorization only to Identified

Power Users
Authorization to be given incase new
organizational elements needs to be
added
Master Data Authorization only to Central Master
Data Management team
Authorization is given to identified
users for Master data Maintenance
Business Role Based Authorization given to End Users
Authorization given for carrying out
business function based day to day
operations.

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EE5292 BBP Solution Synopsis HCM

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Business Blueprint Synopsis

Human Capital Management

Confidential | Copyright © Larsen & Toubro Infotech Ltd.

 Business Blue Print Synopsis

 Blue Print Sign Off

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 2

Human Capital Management

 Organizational Management (OM)– Organization Department hierarchy is mapped

 Personnel Administration (PA)– Employee Hiring to retire Business Cycle captured

 Time Management (TM) – Defining and Monitoring of Work timings

 Payroll(PY)- facilitates processing of Employee Salary

 Personnel Development (PD)– Employee performance evaluation and Appraisal

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 3

Business Process ( HCM )

Organization Structure ( SAP)

Employee Master Data

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 4

Business Process ( HCM )

Employee Self Service(ESS)

Personnel Development (PD)

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 5

 Based on work status of employee like (Active employee , Retiree , trainee )

 Subdivision of the employee group

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 6

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 7

Non Productive Productive Staff

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 8

Employee Master Data

Employees data is stored in various infotypes of HR Master data

• 0002- Personal Data

• 0007- Planned working time

• 0008 – Basic Pay

Structured Employee Data availability

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 9

Employee Master data

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 10

Business Process (OM)

 Creation of Positions (Designations) :

 Creation of Person (Employee):

 Better MIS Reporting

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 11

Organizational Master data Org Units Position Person

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 12

Business Process (PA)

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 13

Business Process (TM)

 Improved operational efficiency

Time Management Master data

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 15

Business process (ESS)

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 16

Business process (ESS)

 Reduces administrative cost & improves productivity

 Leave balance available in the system

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 17

Business process (PD)

 List of Qualifications need to be maintained in system

 MIS report availability on training planned for employees

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 18

Qualification Catalog (PD)

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 19

Training Need - Appraisals (PD)

Confidential | Copyright © Larsen & Toubro Infotech Ltd. 20