Addmen IT Solutions

Time Table Software

Certified ISO 27001 : 2005

Contents
Section 1 : Overview & Concepts
Section 2 : Screenshots
Section 3 : Outputs & Reports
Section 4 : Operations Video

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Section 1
Time Table Software
Overview & Concepts
Visit: www.admengroup.com/time-table.htm
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Time Table Software

Overview

Certified ISO 27001 : 2005

In planning a Time Table, we plan the optimal use of 3 resources

guided by certain rules.
Class
Faculty-Class
Mapping Rules

Class-Subject
Mapping Rules

Time Table
Faculty

Subject

Faculty-Subject
Mapping Rules
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Time Table Software

Concept Available Resources

Certified ISO 27001 : 2005

There are many Academic & Non Academic subjects taught in the
institute and many faculties to teach each subject. All subjects are
not taught is all classes. All subjects are not taught by all faculties.
Class-Subject mapping defines the specific set of subjects taught
in any class.

Subject-Faculty mapping defines the list of faculties available for

any subject.
Faculty-Class mapping defines the faculties suitable to teach the
defined subjects in any class.

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Time Table Software

Concept - Limiting Parameters

Certified ISO 27001 : 2005

Class is a group of students studying in some Standard & Section

Taught for fixed No. of Periods on pre decided weekdays

Generally,
Standards: Nursery/Prep, LKG,UKG, 1-12
Sections : Any nos. (ABCDEF)
No. of Periods : 9 max. (123456789)
Weekdays : 7 max. (1234567)
Generally, a class is conducted in a pre decided Classroom/Lab.
Sometimes it is shifted to another room/lab for a period.
When we plan a timetable, these parameters are assumed fixed
for any class. And we plot variable combinations of Subject &
Faculty for a fixed unit of Weekday-Class-Period.
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Time Table Software

The Subject Resource

Certified ISO 27001 : 2005

A master database of all Subjects taught in the Institution is

prepared with following details:
Subject Names & Short Codes
Subject Groups: Subjects are classified in to Academic/ Non-Academic,
Curricular/Co-Curricular etc.. for easy listing.

Subject Guidelines:
Subjects like Maths & Physics should not be taught in consecutive periods.
Preferably there should not be 2 consecutive periods of Maths.
Games/Sports/Yoga should not be held immediately after lunch Break.
Preferably Class Teacher Subject should be First period.etc.

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Time Table Software

The Faculty Resource

Certified ISO 27001 : 2005

A master database of all Faculties teaching in the Institution is

prepared with following details:
Name & Personal Details
Availability on Weekdays: Some teachers teach in multiple Institute/Branches
and are available only on limited weekdays in a particular Institute/Branch.
Like MWF
Availability in Periods: Some teachers teach in multiple Institutes /Branches
and are available only on limited weekdays for limited periods in a particular
Institute/Branch. Some teachers work only for first half or second half.
Daily & Weekly Workload: A teacher cannot be made to take classes
continuously in all 9 periods for all days of the week. There is a optimum daily
and weekly load so that the faculty gets time to prepare for class and do other
assigned tasks.
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Time Table Software

The Faculty Resource.contd.

Certified ISO 27001 : 2005

Allocation of faculties is guided by following guidelines:

Distinct Sections in Same standard: Sometimes teaching the same subject in 2
sections of the same standard leads to confusion, if the records are not
properly maintained. To avoid confusions, and also to keep teachers available
for substitution, a faculty is preferably not allocated same subject in 2 sections
of same standard.
No. of periods/section/day: Even if a teacher teaches subjects like Hindi,
History and Geography for the same standard, to avoid monotony for the
students and for the teacher it is preferred not to allocate all subjects of a
faculty in one section on the same day.
Class Teacher Allocation : Most of the teachers are assigned the responsibility
of a Class Teacher. One teacher can generally be responsible for one class. The
first period in any class is generally allocated to the class teacher.
Free periods: Out of the daily workload, any faculty should preferably get
atleast 1 free period during the first half of the day.
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Section 2
Time Table Software
Screen Shots
Visit: www.admengroup.com/time-table.htm
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Time Table Software

Main Interface (Home Screen)

Certified ISO 27001 : 2005

Time Table Software is a Desktop Application which runs on any Windows.

Uses MS Access as backend database. Additional Terminal licenses can also be
obtained to run on Network.
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Time Table Software

Settings > Add Class

Certified ISO 27001 : 2005

Any number of Classes with different client specific nomenclature can be added.
Each class can be held on selective weekdays and can have predefined no. of
periods.
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Time Table Software

Settings > Add Subject Groups & Subjects

Certified ISO 27001 : 2005

Any no. of subjects can be added. Subjects can be classified in Academic/NonAcademic groups to auto apply certain checks during time table generation.
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Time Table Software

Settings > Add Faculty

Certified ISO 27001 : 2005

Any no. of faculties can be added. Daily & Weekly workloads and availability
during weekdays & periods for each faculty can also be specified.
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Time Table Software

Settings > Class-Subject Mapping

Certified ISO 27001 : 2005

A class can have any no. of subjects. Daily & Weekly no. of periods for each
subject in a class can be specified. Periods can also be specified in which this
subject can be taught.
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Time Table Software

Settings > Faculty-Subject-Class Mapping

Certified ISO 27001 : 2005

A faculty can teach many different subjects in different classes (standards & sections)
Sometimes best faculties are reserved for certain sections, so it can be restricted.
Sometimes multiple faculties are available for a subject, so a uniform mix is to be
provided, for this periods/week/section for any subject can be specified. admengroup.com

Time Table Software

Time Table Generation

Certified ISO 27001 : 2005

When a Class-Section-Weekday-Period combo is selected, Time table can be auto

generated.
In manual mode, all subjects pertaining to that class and all faculties pertaining to that
selected subject that are free in that period are listed to be selected. www.admengroup.com

Time Table Software

Time Table Generation-Substitution

Certified ISO 27001 : 2005

Various Checks can be applied as per need.for ex. If it is First period then Class
teacher Only will be listed.
These workload distribution checks can be waived off for special requirements.
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Time Table Software

Time Table Generation-Substitution

Certified ISO 27001 : 2005

If any faculty is on leave or left, then software provides a substitution suggestions with
priority based on several criteria. Based on the suggestions, manual decision is taken. A
new time table printout can be obtained after substitution.
Substitute faculties are suggested in following order of priority >>
1. Same class-same subject faculty and not exceeded daily workload.
2. Same class-same subject faculty and not exceeded weekly workload.
3. Same class-same subject faculty and exceeded weekly workload.
4. Same class-same subject faculty and exceeded daily workload.
5. Other class-same subject faculty, with above conditions (1-4) in order.
6. Other class-other subject faculty, with above conditions (1-4) in order.

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Time Table Software

Time Table Generation

Certified ISO 27001 : 2005

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Section 3
Time Table Software
Outputs & Reports

Visit: www.admengroup.com/time-table.htm
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Time Table Software

List of Reports

Certified ISO 27001 : 2005

1. Class wise Time Table (All subjects & faculties)

2. Faculty wise weekly Time Table (All subjects & in all classes)
3. Class wise Single Faculty wise Time Table
4. Class wise Single Subject wise Time Table
5. Subject/Lab weekly Utilisation Chart
6. Faculty weekly Utilisation Chart
7. Daily Substitution Suggestion Chart for Absentees
(Report PDF files are provided separately in folder)

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Section 4
Time Table Software
Operations Demo Video

Visit: www.admengroup.com/time-table.htm
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