HiGrade

College ERP
BoscoSoft Technologies
Chennai, India

Product Presentation
February 2014

Content
HiGrade
Modules
Benefits

Management
Students
Teachers
Parents

About HiGrade
Cloud-based ERP system
Maintain and manage college information
Communicate with students, parents and staff
Aligning with
Quality Requirements : NAAC, ISO 9001, etc.

About HiGrade
Academic and Administration

Covers most activities

Integrates various tasks
Synchronizes Operations

Assortment of Reports

College
Staff
Students

Programs
Courses
Evaluation and Certification

Evolution of HiGrade
College Automation Software (Older version)
Desktop Application
20 modules to choose from
Meant only for College Administration
Built with VB6 and MYSQL

HiGrade
Upgraded/newer version of College Automation software
Developed by BoscoSoft Automation

BoscoSoft Technologies
12 years of development expertise in Educational Products and
Services
More than 200 educational institutions as clientele

HiGrade Modules
Academic

Admin

Accounting

Communication

Facilities

Academics

Admission

Fees

Principal's Desk

Digital Archive

Course
Registration

Students

Payroll

Student's Desk

Transports

Timetable

Staff Recruitment

Inventory

Admin Desk

Scholarship

Students
Attendance

Staff

Feedback and
Survey

Students
Placement

Staff Attendance

Processes

Messaging System Learning Mgmt

Internal
Assessments

ID Cards

Calendar/ Events

Semester
Examinations

Flexible Academic Management

Manage with ease:
Colleges (shifts)
Academic Schools (faculties)
Academic Departments
Academic Programs
Classes
Semesters
Courses
manage separately for
Academic Year or Batch

Added HiGrade features

Switch from one Academic
Year to another
Manage Batch-wise
Curriculum.
Define with flexibility the
Courses of a Semester

College Calendar
Managing College Calendar at ease
Added HiGrade Features
Painless Updates on Calendar
Cool in Creating Events
Defining Day Status and Day Order
Publishing College News and Events

Admission
Automating Student Admission Processes
Integration with Fee Module
Removes complications in actuating Admission Process

Added HiGrade Features

Provides Admission Online Services
Online Applications
Online Entrance Exam, etc.

Students
Effective management of Student Records
Student Bio data, Photo, Parents Meeting, Contact logs, Achievements, Talents,
Previous Schools Information, etc.

Added HiGrade Features

No limit to Student Records
View Students Information by Academic/Admission year
Certificate provision (e.g. Transfer, Bonafide) for students in groups
Easy upgrade of students from one academic year to next level
Hassel-free maintenance of students exit information

ID Cards
ID Card - key identifier for Students / Staff in Campus
Facility to design ID Card (template)
Auto retrieval of Student Information for ID Card
Printing ID Card

Course Registration
Simplified registration for choice-based courses.
Added HiGrade Features
Online registration on need
Register in preferred courses
Tracking students registered for a course

Staff Appointment

Staffing ? No more tedious process!

Streamline tasks - In recruiting staff for posts

Added HiGrade Features:

Candidates apply online and submit resume

Generate list of potential candidates

Zero deferrals in recruiting eligible staff

Staff
Managing Staff Biodata
Personal Information
Qualification
Assignments
Research information, etc.
Added HiGrade Features

No limit to staff records

Importing bulk records any time
Hands-on information on Staff
Assign a Staff and Subject to one or more classes

Fees
Requisite for a College Finance
Department
Flexible accommodation for all
kind of fee payments
Define Fee Heads
Tuition
Hostel
Exam
Transport, etc.

Maintain/update Academic
Fee Structure (with/without
penalty)
Record Payment Transactions

Added HiGrade Features

User-defined Fee Structure

Unfussy Fee Maintenance

Automatic Fee Calculations
Automated Bill Generation
Produce duplicate receipt on
specific purposes

Timetable
Plotting college timetable never arduous, any more!
Timetable has user-friendly interface
Added HiGrade Features

Defining timetable templates

Allotting period and hall with ease
Finding whereabouts and availabilities of staff or students

Generating timetable on staff, classes and subjects

Student Attendance
Tool to,
identify student's presence in class
asses students interest in academics
give special attentions to long-absence reasons

Added HiGrade Features

User-defined attendance pattern
Marking free attendance for students
Recording students leave
Auto-generate attendance percentage for students
Highlight students lacking in attendance

Staff Attendance
Record attendance scenarios, such as:
Staff-in
Staff-out
On-duty
Leaves

Added HiGrade Features

Define various attendance pattern
User-defined attendance settings
Maintain leave register, permission register and on-duty register
Generate availability report, on-duty report and attendance log

Payroll
Less burdens and more care on payroll accounting.
Calculating Capabilities
Working days
Payable amount
Deductions, etc.

Added HiGrade Features

User-defined pay structure
Defining preferred payroll heads
Automated payroll calculations
No-trouble and no-error payroll processing

Internal Assessments
Keeping record of students Internal Examination details:
Marks
Mark Components
Exam Timetable
Exam Hall Allotment, etc.

Added HiGrade Features

User-defined components
Setting group of components for a subject
Instant consolidation of Continuous Assessment (CA) results
Flexible CA register for the staff

Semester Examinations
Helps to create various examinations in college
Maintain results of University exams

Added HiGrade Features

Online Examination Application

Generation of Galley, Fee Tracking, Hall Ticket
Generation of Examination Schedule and Daily Attendance Sheet
Mark Entries for each course
Handle one-to-three evaluations
Generation and Publication of Results, Grade Sheet, OGPA

Inventory
Inventory of goods or stocks at college
Recording activities related to purchase, storage, etc.

Added HiGrade Features

Easy to maintain stock items.

Simplified purchase and storage activities.

Scholarship
Module is for Scholarship information, such as:
Scholarship received
Scholarships applied, etc.

Added HiGrade Features

Definition of Scholarship Schemes

Creation of Undistributed list, Distributed list and Received list

College Transport
Manages and keeps track of college transportation
Bus details
Drivers profile
Bus Route Map, etc..

Added HiGrade Features

Generate day-to-day Bus Log
Maintenance of Vehicle and Fuel logs
Handling Transport fee and commuters categories

Surveys and Feedback

Collecting feedbacks from students, staffs and parents
To improve various college services

Added HiGrade Features

Computerized feedbacks elicitations
Framing feedback and survey questions by administration
Defining stipulated timeframe for feedback

Placement Services
Conducting campus-wide placement drives; involves,
Assessment of Students Skills/Competencies
Enabling better placement opportunities

Added HiGrade Features

Facility to know skilled-students
Tracking placement status
Corporate information of campus recruiters

Messaging - SMS
Most powerful module
Connects parents to college on a mouse-click
Sending information to parents via SMS to mobiles

Added HiGrade Features

Define SMS Templates
Schedule SMS broadcasting
Record all communication with students
Prior notification on school events, news and holidays
Simple communication for parents, students, staff and management

Process Management
Using this service, College Quality team,

Defines department-specific processes

Processes with workflows
Maintain process-related records in respective department

Added HiGrade Features

Define process as set of rules with activities, work-products and responsibilities
Generate workflow to track process execution
Conduct programmed audit with automated initial preview
Generate reports on quality indicators and non-compliances

Benefits to Management
Investment
Lesser Infrastructural Investments and Costs (servers, systems, staff and
maintenance)
Single product offering total college solutions
Saves multi-software licenses

Information
More prompt in services with reduced paperwork
Quick and prompt information push, across campus
Ensures zero duplication of information in campus

Benefits to Management (cont)

Efforts
Saves Person hours (efforts) in all transactions
Minimizes repetition of tasks and activities
Better productivity with work plan and tasks

Reporting
Centralized reporting system for all college departments
Generation of 360o reports (daily, weekly, monthly and annually)
Anytime, Anywhere Reporting

Process
No more process-unrelated and unmanageable data mounts
Better integration of management, academic, administrative and
business processes

Benefits to Students
Prompt and Web information
Day-to-day curricular activities
Events, activities and holidays

Breezy access to attendance, timetable, results,

fees and examination schedule

Benefits to Teachers

Automated attendance, exams and results management

Better collaboration with students and parents
Online fee payments
Online tracking leave records
Online view of timetable and activities calendar
Improving Teacher Effectiveness (through content & information on
students)
Automated attendances
Keep track of students record for planning

Benefits to Parents
Academic
Access to student attendance, timetable, results, fees and examination
schedule
Quick feedback on student performance
Instant access to student-related information
Monitor student performance anywhere, anytime on Web
Events and Communication
Real-time information on college events, activities and holidays
Online College Noticeboard
SMS updates on attendance, fees, marks and performance
Access to grades, attendance, fee status, exam schedule and
announcements

Benefits to Parents (cont)

Networking
Productive interaction with teachers and college staff
More transparency between Parents, Teachers and
Management
Save time and money on communication

Technology Benefits

Cloud-based (online/Web)
No need for Hardware/Software installation or download
Smart, customizable and user-friendly design
Secure Architecture
Role-based access rights restriction
Cross-browser support (IE, Firefox and Chrome)
Mobile Friendly
Native applications for mobiles