High Impact

Presentation
through
PowerPoint
Facilitated by
Puan Roziana Rashid
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Objective of session
Enhance skills in creating PowerPoint
presentation for future use.
Improve any PowerPoint presentation
(ppt) already being used.
Create more impact on audience in
presenting (teaching) by, and when
using ppt presentation.

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Background assumption
Good/basic knowledge of PowerPoint.
Experienced presenters.
Know your target audience
(students)well:

Interest in subject matter Hi, Mid, Lo

Age range
Average education level
Language flair
Attention span
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Desired end result

Produce ppt slides that are:
Comprehensive & detailed)
Creative & captive
)
Effective & easily
understood
)

Presenters who are:

Effective
Captive
Attractive
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Example of desired result

TABLE NAPKIN FOLDING

1. Lay the napkin

face down in front of
you.

2. Fold the
napkin in half
diagonally.
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Scope of session
1 work day only manage your
expectations well.
NOT a session on creating/designing
PowerPoint slides for presentation.
A session on presenting using the aid of
PowerPoint slides effectively.

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REMINDER!
PowerPoint AIDS & SUPPORTS
presenter/teacher/lecturer/facilitator.
Slides should not overpower the
presenter.
YOU, the presenter are still the key
component of the presentation
(teaching).

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Plan for the day

You observe & listen

I listen & observe
You do & show
We review & feedback
We ask & we respond!

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Components of session
1) Presenter
2) Powerpoint
3) Presentation

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Know yourself, know others better

PERSONALITY TALKS

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Why do you think, speak,

behave and react the way you
do now?

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Take the d.o.p.e. test!

Take the d.o.p.e. test!

PERSONALITY TRAITS
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Personality
Male
peacock

White
dove

You
?
owl

eagle

DOVE:
The peaceful dove. The dove is
people-orientated, loyal, friendly, hardworking and a great team player but
tends to avoid change, confrontation,
risk-taking and assertiveness.

OWL:
The wise owl. The owl is logical,
mathematically minded, methodical
and sometimes seen as a perfectionist.
The owl can be slow to make decisions
and inflexible if rules and logic says
otherwise. Owls are not big risk takers
but love detail.

PEACOCK:
The showy peacock. The peacock
loves talking, being the centre of
attention, has passion/ enthusiasm and
is happy/ optimistic. Peacocks can be
accused of talking too much, and arent
good with detail or time-control.

EAGLE:
The bold eagle. Eagles are dominant,
stimulated by challenge, decisive and
direct. Eagles can be blunt/ stubborn,
can lose sight of the big-picture and
can be insensitive to other peoples
needs. Eagles are natural achievers.

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Influencing traits
Personality

Communicates

Dove

Soft, even paced, sometimes slow.

Simple language, follows instructions with no questions asked,
doesnt look at speaker.

Owl

Soft, even paced, patient, focused.

More verbal than oral, very organised.
Firm, always seek clarification, likes intellectual language.

Peacock

Loud, cheerful, fast paced, short attention span.

Loves flowery language, injects colors in speech, very
expressive.
Doesnt take to instructions well.

Eagle

Firm, assertive, well paced, confident, focused when needed.

Simple intellectual language, goal oriented, no need for small
talks.
Serious and no-nonsense.

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Traits of great presenters

There are many, with the top 7 being:
1)Authoritative
2)Attitude
3)Audience-centric
4)Visualiser
5)Animated
6)Appearance
7)Nonconformist
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The 3 As
Authoritative
Read, read and read;
Never fear of not knowing will find out
Related to Attitude

Animated
Tone, pace, melody + body gestures

Appearance
What you wear + how you wear them
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The Good vs. The Bad

CREATING THE POWERPOINT

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Before the slides begin

PREPARATION

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Preparation
1) Start with an idea/concept of WHAT.
2) Follow that with a storyboard of HOW
& WHY.
3) Then only onto the ppt.

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preparation (2)
Storyboards can be build by mapping
(mind map, idea tree) or flowcharting
them.
Why?
When you see (visual), you can follow
(instructions) & detect areas for
improvement (miss-es).

3
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Mapping your storyboard

Flowchart your ideas

Basic flowchart symbols

The Terminal Symbol (Elongated Circle) tells you
where the flowchart begins and ends. To indicate
the start of your flowchart, fill this shape with words
like Start or Begin. The words you use are up to you.
The Process Symbol (Rectangle) represents any
process, function, or action and is the most
frequently used symbol in flowcharting.
The Document Symbol is used to represent any
type of hard copy input or output (i.e. reports).

Off-page Connector Symbols are used to indicate

the flowchart continues on another page. Often, the
page number is placed in the shape for easy
reference.

The Input/Output Symbol represents data that is

available for input or resulting from processing (i.e.
measurements, weights etc.).
Comment Symbols are used when additional
Explanation or comment is required. This symbol is
usually connected to the symbol it is explaining by a
dashed line.
The Decision Symbol is a junction where a decision
must be made. A single entry may have more than 1
solution, but only one can be chosen.
The Connector Symbol represents the exit to, or
entry from, another part of the same flowchart. It is
usually used to break a flow line that will be
continued elsewhere. It's a good idea to reference
page numbers for easy location of connectors.

Flowcharts are
also ideal as
your
teaching aid,
particularly in
giving
instructions.
Refer the
example given.
Or as an
overview of a
subject/topic.

So whats your story?

Groups 1 & 4:

Groups 2 & 5:

Groups 3 & 6:

General safety General safety Dress code for

measures in
of college
college
the class / lab
population on
population &
/ workshop
campus
visitors to
campus

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Knowing the criteria of good ppt

Criteria

Description

Format is well
organised

Site's structure makes sense and it is easily navigated. Multipages exhibit consistency.

Format is
aesthetically
pleasing

The page demonstrates an attractive use of graphics, color,

and page layout.
Background coordinates with text colors and graphics.
Animation (if any) is justifiable. Graphics add meaning and
are not decoration.

Content is reliable

Information is accurate, complete, and current.

Content is useful

Content is meaningful and important. Reference information

is included.

Content is rich

Information is interesting and likely to be used frequently.

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Overview of what is covered

Outlines

Language
proficiency

Conclusion

Slide
structure

Pictures,
Videos

Questions

Fonts

Graphs,
Charts

Colours

Background,
Themes
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Outline
Make your 1st or 2nd slide an outline of
your presentation
Eg: as in previous slide (slide 18)

Follow the order of your outline for the

rest of the presentation
Only place main points on the outline
slide
Eg: Use the titles of each slide as main
points
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Slide Structure Good

Use 1-2 slides per minute of your
presentation, 4-5 points per slide.
Write in point form, not complete
sentences.
If sentences are required, keep it simple.
For instructions, detailed step-by-step.
Avoid wordiness: use key words &
phrases, and diagrams/illustrations.
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Structure good (cont)

Number your slide pages, if possible with
footnote, too.
For one-time presentation, insert
date/time functionalities.
Slide numbers, date/time & other
footnotes stay hidden from title page.
Chunk contents and differentiate with
page separator.
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Fonts - Good
Use at least an 18-point font
Use different size fonts for main
points and secondary points
this font is 28-point, the main point
font is 32-point, and the title font is 44point

Use the latest font i.e. Calibri

although a standard font like Times
New Roman or Arial is acceptable.
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Slide Structure - Bad

This page contains too many words for
a presentation slide. It is not written in
point form, making it difficult both for
your audience to read and for you to
present each point. Although there are
exactly the same number of points on
this slide as the previous slide, it looks
much more complicated. In short, your
audience will spend too much time
trying to read this paragraph instead of
listening to you.

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Slide Structure Good

Show one point at a time:
Will help audience concentrate on what
you are saying
Will prevent audience from reading ahead
Will help you keep your presentation
focused

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Slide Structure - Bad

Do not use distracting animation.

Do not go overboard with the

animation.
Be consistent with the animation
that you use.
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Fonts - Bad

If you use a small font, your audience wont be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY.

IT IS DIFFICULT TO READ
Dont use a complicated font

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Colour - Good
Use a colour of font that contrasts
sharply with the background
E.g.: blue font on white background

Use colour to reinforce the logic of

your structure
E.g.: light blue title and dark blue text

Use colour to emphasize a point

But only use this occasionally
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Colour - Bad
Using a font colour that does not
contrast with the background colour
is hard to read
Using colour for decoration is
distracting and annoying.
Using a different colour for each
point is unnecessary
Using a different colour for secondary
points is also unnecessary

Trying to be creative can also be bad

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Background & Themes - Good

Use backgrounds & themes such as
this one that are attractive but
simple.

Use backgrounds which are light.

Use the same background
consistently throughout your
presentation.
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Background Bad
Avoid backgrounds that are
distracting or difficult to read from
Always be consistent with the
background that you use

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Graphs & charts

Use graphs rather than just tables
and words
Data in graphs & charts are easier to
comprehend & retain than raw data;
Trends are easier to visualize in graph
form.

Always title your graphs, charts &

tables
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Graphs - Good

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Pictures
Use pictures for show-&-tell of
equipment, or step-by-step instructions
to show progression.
As much as possible, use pictures of the
real item, or one that closely resembles
the item.

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Using pictures to instruct

Videos
Best used to support complex
instructions.
Embed in powerpoint as part of
presentation.
If you render entire presentation to
video, put in some caveats.
Downside to using video is it can take a
long time to render.
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Language proficiency
Proof your slides for:
speling mistakes
the use of of repeated words
grammatical errors you might have make

If English is not your first language,

please have someone else check your
presentation!
Dont take your Bahasa Malaysia for
granted, either!

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Conclusion
Use a conclusion slide to:
Summarize the main points of your
presentation;
Acknowledge reference sources used in
creating your ppt.;
Suggest other resources of reading or
research.

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Questions??
It is encouraged to end your
presentation with a simple question
slide to:
Invite your audience to ask questions;
Provide a visual aid during question
period;
Avoid ending a presentation abruptly.

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Remember what you know of your audience

when creating your powerpoint.
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Before the curtains are drawn

THE BEST OF BOTH

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1. Organise the presentation

BEFORE structuring your presentation,
organise your research & structure your
thoughts.
Understanding the best ways to
organise oral presentations help make
your major points clearly!
An effective presentation engages
audience, simplifies material & control
non-verbal communication.
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2. Organise your resources

Gather all required materials &
information manuals, powerpoint.
Be clear of your role as problemsolver, informer, teacher/instructor,
proposer. (Impacts powerpoint content)
If teaching/instructing, apply timesequence arrangement.
Ensure you have the correct
information.
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3. Write the presentation

Once you have organize your materials,
arrange them for effective oral delivery
= presentation.
Prepare an effective speaking outline
for the presentation.

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4. Know your presentation well

Differences between oral and written
styles:
Written ideas are visually indicated
through paragraphs; readers can look back
to refer.
Oral must repeat phrases to indicate
transition from one topic to another;
audience need to stay focused.
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6. Attention-getting technics
Engage your audience with the
following attention-getting techniques
(some relation to presentation):
Tell a joke
Provide a sample
Ask questions
Open with a story
Open with a startling statistic
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7. Time management
Time constraints:
Presentations are limited by the time
allocated to them need to adjust
presentation to meet the time.
Oral presenters speak on average 150
words a minute + slides which take 90
seconds to read from.
Proper coordination is needed.
Rehearse with an outline.
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8. The delivery
Guideline:
Make sure all necessary equipment are
there
Practice your presentation
Create clear performance outline on note
cards or paper practice handling them
Maintain consistent eye contact with
audience

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Delivery (cont.)
Preserve good posture do not lean
against the wall or podium.
Avoid nervous habits.
Use your hands to emphasize key points
preview your gestures in the mirror, ensure
they are moderate.
If possible, move during your presentation.
Control your voice.
Avoid distracting filler words um, ah,
you know?,understand?.
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Delivery (cont.)
Never turn your back to the audience when
speaking (facing the powerpoint only).
Never read-off your slides all the time.
Give audience a few seconds to read your
slides and assimilate new information.
When using electronic slides, control when
you reveal information through the
available graphic capabilities.

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9. Responding to questions
HOW?
Determine the tone and analyze the body
language of the questioner.
Nod your head to acknowledge a question.
Ensure everyone in the audience heard the
question.
Lengthy or confusing question? Seek
clarification.
Dont be forced into a corner choosing
unacceptable alternatives.
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Questions (cont.)
Establish ground rules for length and types of
questions, especially if audience is potentially
hostile.
Encourage participation from many members.
Dominating questioner? Politely interrupt and
seek opinion from others.
Agree to disagree move on.
Admit when question goes beyond the scope
please refuse to answer such questions.
Admit when you dont know - promise to
provide later.
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10. Ending the presentation

Summarize the key points of your
presentation
Highlight solutions, new ideas
generated
Look to the future, link to the future
Bring to attention good questions asked
Thank the audience!

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Page 65

Acknowledgement
www.coastal.edu/education/edit/modules/305.pdf
http://www.pattonpatton.com/basic_flow_chart_symbols.htm
http://www.rff.com/flowchart_shapes.htm

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