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Mails section deals with

PIN code and PIN Plus
Due Mail & Sorting list (DM&SL)
Revision of mails arrangements and routing
arrangements
Establishment of RMS Division.
Revenue leakage cases
Matters relating to Festival mails, Sample
survey, liaison with railways and other
Department, subsidy bills, license to post
under prepaid of postage in cash etc.

Postal Index Number (PIN)

Postal Index Number is a 6-digit code introduced
on 15.08.1972.
It is the last piece of information in the address.
Assigned to All Delivery Post offices except BOs
Six digits code number
PIN Code of delivery PO (Ittigegud) to PTC Mysore
is
570 010
What does each digit denote ?

POSTAL INDEX NUMBER (PIN)

First digit (5)

Region

First two digits (57)

Sub-Region (Circle)

First three digits (570)

Sorting District

Last three digists(010)

Delivery PO

Importance of First Digit

First
digit
1.
2.
3.
4.
5.
6.
7.
8.

States Covered

Region
Northern
Northern
Western
Western
Southern
Southern
Eastern
Eastern

Delhi,Haryana,Himachal Pradesh,J&K,Punjab
Uttar Pradesh,Uttranchal
Gujarat, Rajasthan
Chhatisgarh,M.P,maharastra
Andhra Pradesh, Karnataka
Kerala,Tamilnadu
Assam, North Eastern,Orrisa,West Bengal
Bihar, Jharkhand
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Importance of First Two digit

First Two
digit
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12,13
14 to 16
17
18,19
20 to 28
30 to 34
36 to 39
40 to 44

Postal Circle
Delhi

Haryana
Punjab
Himachal Pradesh
Jammu and Kashmir
Uttar Pradesh & Uttaranchal
Rajasthan
Gujarat
Maharashtra
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Importance of First Two digit

First Two
digit
45 to 49

50 To 53
56 to 59
60 to 64
67 to 69
70 to 74
75 to 77
78
79
80 to 85

Postal Circle
Madhya Pradesh & Chhatisgarh

Andhra Pradesh
Karnataka
Tamilnadu
Kerala
West Bengal
Orrisa
Assam
Northern Eastern
Bihar & Jharkhand

Advantages of PIN:
Simplifies sorting
Distinguishes places with identical name
Eliminates the need for transcription
Helps mechanized sorting
Increases service efficiency
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POSTAL INDEX NUMBER (PIN)

Project Locality Based Pin-code Search
Directory (PLBPSD)
-Data entry is to be made by Postal Divisions by
logging on to India Post web site quick links
location.
Villages served by all BOs in account with each Delivery
POs
Villages served by the Delivery POs directly

In CO/RO you have to monitor the progress of

this work done by the Divisions.

PINPlus
Advanced concept of six digits PIN
This would incorporate numeric/digital
information for the following.
-Geographical Region
-Postal Circle
-MBC/Sorting Office
-Delivery PO/Bulk/Free Post
-Postman beat/Delivery Point/PB/Post bag
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PINPlus
6 digit PIN code with an additional 5 digit code
Digit 7 and 8 denote Postman beat
Digit 9,10,11 denote
Delivery Point Identity (DPID)
When digit 7 & 8 are 00 these 3 digits denote
PB/Post bag

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PINPlus
For example, if PTC Mysore is under postman
beat 3 and address to be written like
Director, Postal Training Centre Mysore
570010-03-002
Denotes PINCODE
570010
03

Postman Beat

002
Delivery Point Identity.

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Due Mail & Sorting list

Issued by Divisional Head for each post office
under his jurisdiction.
It shows the following information
Shows receipt and dispatch schedules
Mode of conveyance
Time of receipt and dispatch
Type of bags to be received and closed
Routing of articles

A sample of DM & SL is shown in the next slide.

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SL.N Receipt side

O

Bag

Sl.
NO

Despatch side

Bag

01

01

At 1030 Through Maruthi Motor

service
Ramapura to laxmipura
Ramapura to Seethapura
Ramapura to krishnapura

B
B
B

At 1130 through EDMC Hanur

TB containing
Ramapura to hanur
Ramapura to Mullur

TB
B
B

02

03

04

At 0800 through DMMS

Mysore sorting to Ramapura

At 0920 through Maruthi Motor

service-CMMS
Krishnapura to Ramapura
Seethapura to Ramapura
Laxmipura to Ramapura
At 1100 hours through Ravindra
Motor service
Kollegal HO to Ramapura
(a) Containing
Kollegal to Ramapura
At 1115 through EDMC Hanur BO
Hanur BO to Ramapura SO
TB containing
Hanur to Ramapura
Mullur to Ramapura

02
B
B
B
03
D(a)
A
04
TB

At 1630 hours through Ravindra

Motor service
Ramapura to Kollegal HO
(a) Containing
Ramapura to Kollegal HO
At 1630 hours through DMMS
Ramapura to mysore sorting

D(a)
A

B
B

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Revision of Mail arrangement

Though mail arrangements are done at
Divisional Superintendents, those cases which
involve more than one division and having
extra expenditures will be taken up by the
Divisional Heads.
Such cases are to be examined and approved
on the basis of merits and demerits of it.
Mail subsidy bills are scrutinized and
sanctioned.
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Revenue leakage in mails

There is heavy leakage of revenue in in bulk
postings, business postings, RNPs, Periodicals
etc.
In post offices, mails are being checked at the
time of posting, processing and delivery and
cases detected are reported to RO/CO for
taking up with other Regions/Circles.
These cases should be properly dealt and
there by RO/CO will contribute to increase our
revenue.

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Mail Monitoring.
Monitoring of Regular Mail Movement.
National Test Letter review.
Submission of MMR
Monitoring of W/S and Submission of Statistics.
Issue of Monthly Sorting Orders.
Certification for payment of Haulage Charges
Payment of Haulage charges are Centralized.

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Centers of Payment of Haulage Charges.

Sl No. Name of the Zonal Railway

Head Quarters

Designated Circle

Central Railway

Mumbai

Maharastra

Eastern Railway

Kolkatta

Bihar

East Central Railway

Hajipur

Bihar

East Coast Railway

Bhubaneshwar

Orissa

Northern Railway

New Delhi

Haryana

North Frontier Railway

Guwahati

Assam

North Eastern Railway

Gorakhpur

UP

North Central Railway

Allahabad

UP

North Western Railway

Jaipur

Gujarat

10

Southern Railway

Chennai

Tamilnadu

11

South Central Railway

Secunderabad

Andhra Pradesh

12

South Eastern Railway

Kolkatta

Orissa

13

South East Central Railway

Bilaspur

Maharastra

14

South Western Railway

Hubli

Tamilnadu

15

Western Railway

Mumbai

Gujarat

16

West Central railway

Jabalpur

Maharastra

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A Model Bill from Railways.

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Miscellaneous work in Mails section

Regular analysis of mail routing
License to post under prepaid of postage in cash.
Arrangement for disposal of festival mails every
year.
Ensuring sample survey of mails periodically and
also enumeration of mails twice in a year.
Ensuring good liaison with railways and other
department
Maintaining ruling and dealing files of the
section.
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Exercise 5

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Miscellaneous work in Mails

section

Bag Account System Through CBO.

Monitoring of Computerisation in RMS.
Implementation of MNOP Concept for both
First and Second Class Mails.
Monitoring of Mails Silo of Project Arrow.

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