ARROW

Plus
www.arrow-net.eu
June 2011

ARROW Plus is a Best

Practice Network selected
under the ICT Policy Support
Programme (ICT PSP)

Rights Information Infrastructure (RII)

Enables Digital Search and identification
System for identification of

Rights status
In or out of copyright
In or out of print / commercialised or not

Rights

Which rights are involved

Rightholders
Authors
Publishers

How and where do I clear the rights

Orphan Works
Orphan Works Registry

Objectives

Enhance the ARROW system

Increase the number of European countries

implementing the system

Implementation of the ARROW business model

Asses the expansion of the use of the system to

visual material

EC i2010 Digital Libraries

- A summary link between HLEG and ARROW

Digital
Preservation
Orphan
Works
Out-of-Print
Works
Online Access
OP Books
Business
Models

ARROW
Diligent search guidelines
Registries/databases
Rights Clearance Centres
Model Licensing Agreement

Model Licensing
Agreement

(Accessible
Registries
of Rights
Information on
Orphan Works (and
Out of Commerce
Works)
for Europeana

ARROW Plus Contract Partners

Libraries

The National Documentation Centre/National Hellenic

Research Foundation

Koninklijke Bibliotheek (KB)

University of Innsbruck (UIBK)

Collecting Society representing Authors

Publishers Associations

Maison des Auteurs (MDA)

International Organisations

Coordination of European Picture Agencies (CEPIC)

EDItEUR

European Visual Artists (EVA)

Italian Publishers Association (AIE)

European Writers Congress (EWC)

Publishers and Booksellers Portuguese Association

(APEL)

Federation of European Publishers (FEP)

Boek.be

International Federation of Reproduction Rights Organisations

(IFRRO)

Hungarian Publishers and Booksellers Association

(HPBA)

Technology Developers

The Latvian Book Guild (LBG)

BeeNear

Lithuanian Publisher Association (LLA)

CIELA

Reproduction Rights Organisation

Consorzio Interuniversitario per il Calcolo Automatico dellItalia

Nord Orientale (CINECA)

CEDRO, Spain

Di-Tech

ICLA, Ireland
OSDEL, Greece

ISBN Agency

Istituto Centrale per il Catalogo Unico delle biblioteche italiane e

per le informazioni bibliografiche (ICCU)

Marketing und Verlagsservice des Buchhandels (MVB)

Polska Ksika, Poland

ARROW Plus Associated Partners

Libraries

The Bibliothque nationale de France

(BnF)
St Cyril and Methodius National Library,
Bulgaria

Publishers Association

Latvian Bookseller's Association (LBA)

Reproduction Rights
Organisations

Copy-Dan Writing Information

(COPYDAN)

KOPIOSTO

International Organisations

Conference of European National

Librarians (CENL)

The European Library (TEL)

The Europeana Foundation (EDL)

Workplan: general structure

Four WPs run along the whole project

WP 1: Project management (AIE)
WP 2: Dissemination and network building (IFRRO)
WP 3: Organising and coordinating national initiatives (FEP)
WP 4: System enhancement and maintenance (CINECA)

Three WPs run for limited periods

WP 5: Product management of new registries (MVB)
WP 6: Inclusion of visual material (EVA)
WP 7: Validation (UIBK)

Leadership and Management structure

PROJECT LEADERSHIP
GENERAL ASSEMBLY

MANAGEMENT BOARD
OF WP LEADERS

CONTRACTING PARTNERS

ASSEMBLY of
ALL PARTNERS
ALL PARTNERS

WP1 PROJECT
MANAGEMENT
AIE

WP2

WP3

WP4

WP5

WP6

WP7

IFRRO

FEP

CINECA

MVB

EVA

UIBK

ARROW Workflow
From the library request:
-> Library submits a
query to ARROW
to a licence/information about a licence: -> RRO provides

feedback
tometadata
ARROW exchange
and
Based on

ARROW
Works to
onlibrary
step by step metadata enrichment
Involves Libraries, BiPs and RROs
ARROW as interoperability facilitator
to access and query different systems
to retrieve the relevant data
to process and exchange this data with other systems
to add complementary data from other systems
to produce new meaningful information
Information needed is stored in the systems of different
organisations for their own specific purposes.

Workflow
Based on Quality controlled Information sources
VIAF

Clustering
editions

1st data
collection

TEL

2nd data
collection

Matching
records

BiP

Matching
and clustering

3rd data
collection
Validation
Library
interface
Library

AWR
ROW

RRO
Matching
records

Role of Libraries
Libraries as End User
Query the ARROW system to retrieve info on rights
status
Search ARROW
Validate retrieved results and/or refine search
Libraries as Metadata Provider
TEL: ARROW bibliographic metadata provider
for library domain
VIAF: ARROW authors metadata provider
National Libraries provide quality
metadata to TEL
authority file to VIAF

Role of TEL
TEL as Metadata Provider

Match library query with available records

Purpose: identify the work
Produce enriched record for the work
Retrieve records of other manifestations of the
same work
Cluster the retrieved manifestation records in a
work record

Role of BIPs
BIPs as Metadata Provider
Provide data about in print/out of print status
Provide data about publishers
Add new books/manifestations records of the
work
BIPs as End user
Receive work level information &clustered
manifestations
Register International Standard Text Code
(ISTC)

Role of RROs
RROs as Metadata Provider
Provide data about authors and publishers
Provide data about available licenses
RROs as End user
Check Orphan Works Registry on behalf of
rightholders
Issue licences, according to national framework
RROs as Orphan Works Registry Manager
Validate declarations and requests

Pilot countries and early users

ARROW pilots February December 2010 in:

France
Germany
Spain
United Kingdom

Benefit of using ARROW

ARROW search = 5 % of Manual search time

Time save using ARROW

Search for author, publisher, work, status

Business Model
Organisational
Background
Value Propositions

1.

Business Model
Key Elements*

2.

3.

* To be refined under ARROW plus starting 1

April 2011

4.

Competitive
advantage

Business
Architecture
Funding Model and
budget

Business Model
1. Organisational background
Identification of

Rights
Authors and Publisher
Right status

Facilitate Rights Clearance

Build Registry of Orphan Works (ROW)

Key strategies:

Close information gap; enhance cost efficiency

Business Model
2. Value Propositions
Core service:
Facilitate search
Interoperability:
Open standards deployment
Competitive advantage: Include all stakeholders

Authors; Publishers; RROs; Libraries

Standards bodies

Business neutral: Open to all interested

Libraries; commercial users; publishers; authors

Collective Management Organisations (CMO)

ARROW Business Model

3. Business Architecture
Rights Information Infrastructure (RII)

ARROW Data Centre: Manages work flow; Website

Query; Retrieve information
Processes information in existing registries

The European Library (TEL)

Books in Print Databases (BiP)
Reproduction Rights Organisations (RRO)

ARROW Works Registry (AWR)

Collection of all information from the workflow

Registry of Orphan Works (ROW)

ARROW Business Model

4. Funding Model
Financial support from European Commission

System Development and further Enhancement

Fee per use

Subscription
Larger users and multiple use

Public institutions

Flat fee per inhabitant - 0,0011

Allows free use in all public institutions

FURTHER INFORMATION

http://www.arrow-net.eu

ARROW Plus is a Best Practice

Network selected under the ICT
Policy Support Programme (ICT
PSP)