Time Management

Time management
a range of skills, tools, and techniques used to
manage time when accomplishing specific tasks,
projects and goals.
http://en.wikipedia.org/wiki/Time_management

Why Should I manage my Time?

Time is one of the most critical resources in any
project.
Good planning spreads the necessary work over
a reasonable period of time. This allows
everyone to work at a consistent, sustainable
pace.
While it does take time to plan ahead, the time
saved more than make up for it.

Effects of Poor Time Management

Decreased employee morale
Lower employee productivity
Higher turnover

Why do you think these three things are effected

by time management?

Decreased Employee Morale

Employees do not like working for managers
that do not know how to manage their time.
When managers react without first planning, the
employees see this as a weakness in
management skills.

Lower Employee Productivity

With low morale and a lack of trust in their
supervisor/manager, employees tend to perform
less than usual.

High Turnover
As morale gets lower and productivity declines,
employees lose interest/desire to work for the
manager/company.
This cost companies a lot of money to
consistently train new employees.

Tools to manage your Time

Timelines
PERT Charts
Gantt Charts

Timelines
A clean and concise
visual representation
of a series of events. It
helps you arrange
large chunks of time
and see the overall
plan easily.

Timeline
Linear: http://www.lkwdpl.org/study/timeline/
A linear timeline shows a picture of events as they
occurred in a certain period of time. Use a linear timeline
for one subject and time frame. A linear timeline can be
written horizontally or vertically, for example:

Timeline
Comparative: http://www.lkwdpl.org/study/timeline/
A comparative timeline shows two or more subject areas
which occurred at the same time; it shows readers the "big picture."
A comparative timeline might compare historical events in two or
more countries or compare two or more subjects like music and
theater. A comparative timeline could look like this:

PERT Charts
The Program (or Project) Evaluation and
Review Technique, commonly abbreviated
PERT, is a model for project management
designed to analyze and represent the tasks
involved in completing a given project.
(http://en.wikipedia.org/wiki/Pert_chart)

PERT Chart
developed primarily to simplify the planning and
scheduling of large and complex projects. It was
able to incorporate uncertainty by making it
possible to schedule a project while not knowing
precisely the details and durations of all the
activities. It is more of an event-oriented
technique rather than start- and completionoriented, and is used more in projects where
time, rather than cost, is the major factor. It is
applied to very large-scale, one-time, complex,
non-routine infrastructure and Research and
Development projects.
(http://en.wikipedia.org/wiki/Pert_chart)

Steps in the PERT Planning Process

1.) Identify the specific activities and milestones
2.) Determine the proper sequence of the activities
3.) Construct a network diagram
4.) Estimate the time required for each activity
5.) Determine the critical path
6.) Update PERT chart as the project progresses

PERT Chart
A network diagram created using Microsoft Project (MSP). Note the critical path is in red.

GANTT Chart
A more detailed description of the project
schedule, focusing on when individual tasks will
be worked on.
Build the frame chart. There should be one row
for each task in the PERT chart, and one column
for each working day in the project from start to
finish.

GANTT Chart

http://upload.wikimedia.org/wikipedia/en/7/73/Pert_example_gantt_chart.gif

Project Planning
Using the Student Reference Material Provided,
get into your four team group and develop a
birthday party plan (30 minutes)
We will review plan with the class.

Project Planning
With your same group, discuss a project that
your team would like to plan out.
Inform instructor of the project and develop a
time management plan for the project. Include
in this plan a timeline, PERT chart, and Gantt
chart.

Review & Questions

Lets review the groups projects.

Any Questions?

Please complete evaluation before leaving.