Oracle

iSupplier Portal
11i10
11i10 Immersion Training Roll-out Program
Gokhan Uguroglu
Principal Consultant
EMEA Advanced Procurement Immersion Training Team
November 2004

Session Ground Rules

Please hold questions for the Q&A
Provide name before speaking
During interactive sessions, please MUTE
your phone when you are not speaking
#5 to mute/re-open line

Do not place the call on HOLD (creates

background music)

Agenda
Objectives
Product Summary Review
11i10 Key Features

Supplier Registration
Supplier Profile Management
Purchase Order Features
Enhanced Shipment Notice Creation
ASN Spreadsheet upload
Internal User View

iSupplier Portal 11i10 Additional Information

Contacts & Additional Information
Open Q&A & Additional 11i10 features

Objectives &
Product Summary
Review

Objectives
Provide an overview iSupplier Portal in 11i10
Provide focus for specific functionality that is
important for Advanced Procurement in EMEA
Provide additional information to TOIs & other
generic 11i10 product collateral
Identify additional information & training sources
Provide contact details the Immersion Training
Procurement team in EMEA

Product Summary Review

Reduce Costs

Reduce Cycle Time

How can I reduce the costs

of managing supply and
replenishment?
How can I partner with suppliers to
reduce the cost of doing business?
Your
Company

How can I eliminate manual

processes and work with suppliers
as efficiently as possible?
How can I minimize information
lag time with suppliers?
Suppliers

Dynamic Business Demands

Scale Globally

How can I empower suppliers to

better adapt to shifting demands?

How can I blue print collaborative

supply best practices and scale
them across the entire enterprise?

How can I quickly ramp-up new

suppliers to fully leverage proven
supply practices?

How can I broaden my focus and

strategically manage supply and
replenishment for all suppliers?

Operational Challenge

Unstructured Communication
Supplier X

Your Company

Phone
Supplier
Rating

Requester

Fulfillment

Order

Supplier Y

Unit Cost
? Quality
? Delivery
? Service

Buyer

Fax

Settlement

Acct. Rec.

Supplier Z

Receiving

Email

Plan

Process variation introduces inconsistent results

Response to change is manual and slow
Difficult to replicate success and sustain improvement

Production

Operational Solution

Structured Communication
Supplier X

Your Company

Phone
Supplier
Rating

Requester

Fulfillment

Order

iSupplier
Portal

Supplier Y

Unit Cost
? Quality
? Delivery
? Service

Buyer

Fax

Settlement

Acct. Rec.

Supplier Z
Oracle Supplier
Network
Receiving

Email

Plan

Production

Control entire procurement process and supplier lifecycle

Oracle iSupplier Portal

Structured communication for lower costs, better service from suppliers

Order
Collaboration

View PO and agreements

Acknowledge orders
Submit change requests
VMI / Consigned Inventory
Drop ship orders
Forecast sharing

Ship Goods

Create shipment notices

Add lot, serial and LPN
Excel upload for volume
Check returns
View inspections
Inbound logistics

Enable
Suppliers

Gather prospective vendors

Register supplier users
Invite supplier users
Set security levels

Establish
Supplier Profile

Set up address & key contact details

Flag business classifications
Identify products & services
Define bank accounts
Document filing cabinet

Settlement

Maintain bank accounts

Create invoice
Check on-hold status
View payment schedules
Reconcile statements

Review Supplier
Performance
Track ratings for:
- Price, quality, delivery, service
Compare performance

Oracle iSupplier Portal

Enables You To

Provide Closed-Loop Purchase Order Collaboration

Simplify Receiving and Payment Processes
Optimize Planning and Inventory
Efficiently Ramp and Maintain Suppliers

11i10
Key
Features

Supplier
Registration

Supplier Registration
Allows customers to enable self-service prospective
vendor registration via their website
Simple !
- Supplier provides basic details
Company ID
Address
Notes
User info

Automatic rejection of duplicate supplier registration

Buyer admins notified & approve/reject registration
requests
Registration striped by encrypted Operating Unit
Registration extensibility is a candidate for 11iX

Operating Unit Groups

X

Suppliers interact with a single buying organization

Buying Org
OU Groups used to promote info from suppliers

OU Group A

LE1

OU1

OU Group B

LE2

OU2

OU3

OU Group C

LE3

OU4

OU5

Supplier details stored at the OU level

OU6

Supplier Registration
Registration page
Buying
Company

Buyer Admins

Links include
encrypted OU:
OU-x
OU-y

Prospective vendor registers

Receive notification
(OU-x in Group)
Review details
Approve or reject
Supplier notified

Supplier Profile
Management

Supplier Profile Management

Buyers and suppliers have access to profile
management features
Suppliers manage their own details
-

Banking Details (NEW)

Address Book
Contact Directory
Business Classifications
Products and Services

Buyers use to update Purchasing & Payables

details for all suppliers
- Mass update to all Operating Units in Group

Supplier Profile Management

Buyer admins use details to create bank accounts:
Supplier

maintains:

B1
OU 1,2,3

Not used as supplier for these Op Units

OU 4,5

Contact Directory
C1, C2,
Business
Classifications

OU2.B1
OU3.B1

Banking Details
B1, B2, B3,...
Address Book
A1, A2,...

OU1.B1

B1,3
OU 6,7,8

OU6.B1

OU6.B3

OU7.B1

OU7.B3

OU8.B1

OU8.B3

Buyer administrators
Manage a subset of OUs
Use supplier data to perform mass
update to all their OUs

Supplier Maintained Banking Details

Bank

Branch
Account

ADMIN
verifies
account details

new
London

SUPPLIER
selects from
existing or adds
new to create
bank accounts

approves
account
Paris

OU-x
New York

OU-y
OU-z

assigns accounts to addresses

and
flags primary

updates Payables
with account details

Supplier Banking Details

Supplier defines new bank account
- Identifies
bank,
branch &
account
- Supplier confirmation required where account uses existing
details from Payables
- Additional details requested if bank, branch or account not
defined in Payables

Supplier identifies account usage

- Assigns account to whole company
- Usage limited to specific addresses

Designates Primary accounts for invoice payment

Option to copy from another account
No auto verification process of bank accounts
with the bank

Suppliers View Bank Accounts Setup

View which
company
locations use
each account
Check account
status
Edit account
details
Create new
accounts as
necessary

Supplier Banking Details

Admin notified of changes provided by supplier
- Reviews details and approves/rejects

Verification option for new account details

- Admin can select site used to process bank payment

Account details promoted to Payables

- Updates made to Admins operating units

Inactivated accounts
- Option to change details of pending payments due to
obsoleted account

Supplier Maintained Banking Details

Upgrade Considerations

Migrate Account Assignments for Supplier Bank Accounts

-

Forms >> Supplier Profile Administrator responsibility

Click View On the Top of the Window menu
Click Request
Select single request
Click LOV to see concurrent program
Select supplier to be upgraded

Purchase Order
Features

Purchase Order Features

- Enhanced purchase order details view with
separate the line and shipment information
tables
- End customer details on purchase orders with
drop ship locations
- Document binding by obtaining electronic
signatures from supplier
- Printable PDF view of purchasing documents

Purchase Order Features

Enhanced PO View

Purchase Order Features

Display Drop Ship Details

Display customer address for drop-ship deliveries

Purchase Order Features

Document Binding
Submit e-signatures

Purchase Order Features

PDF View

Purchase Order Features

Technical Considerations
- Signature
E-Records should be installed and signature
should be enabled. Profile is
EDR_ERES_ENABLED. Function is
POS_SIGN_ORDER.

- PDF View
Print Button is enabled if Purchasing Options>Control->PO Output format is set to PDF

Enhanced Shipment
Notice Creation

Quick ASN/ASBN Creation

- Simplified ship notice creation flow
Reduced the number of steps required for creating
an ASN/ASBN
Provides a faster and easier method for suppliers
to select shipments and enter shipping details
Improves the usability of the existing Create
ASN/ASBN entry flows

- Attachment support when creating shipment

notices
- Quantity can be changed if it is within tolerance

Quick ASN/ASBN Creation

Search and select shipment lines

Quick ASN/ASBN Creation

Enter ASN/ASBN line details
- ASN lines and
header entry on
single page
- Enter default
shipment line
freight info
- Split shipments
capability

LPN/Lot-Serial
Suppliers can provide critical information on ship
notice to expedite receiving, tracking and locating.
This information includes
Lot and Serial Number details on the ASN/ASBN
transaction
License Plate Numbers for tracking
Nested LPN support for packing configuration

LPN is used only if buying organisation is using WMS

Lot and Serial Numbers can be sent through
Receiving Open Interface

Advanced Shipment
Notice Spreadsheet
Upload

ASN/ASBN Spreadsheet Upload

- Suppliers can create ship notice offline and
upload it in iSupplier Portal
- Suppliers can submit multiple shipment notices
using a single file

ASN/ASBN Spreadsheet Upload

Submit multiple shipment notices in one step
- Download a
spreadsheet
template
- Create ship
notice offline
- Upload the
file and
correct errors

ASN/ASBN Spreadsheet Upload

Technical Considerations
Excel ASN
The date format used in an ASN Excel file should
match the user preferences.
Prompts and the values must match (do not delete
any of the prompts). Use a tab
to indicate blank values. Prompts can however be
changed to be more descriptive.
You cannot resubmit a file with the same
information

Internal User
View

Internal User View

- Internal users can access key iSupplier Portal
inquiries
- Allows internal users to view details and track PO
in the procure-to-pay cycle without having to
change responsibilities
- Internal users can view information across
suppliers and operating units

Internal User View

Technical Considerations
- New seeded responsibility added for internal
users called iSupplier Portal Internal User View
- Search criteria is required to enhance
performance

iSupplier Portal
11i10 Additional
Information

iSupplier Portal

Additional Information
eSignature functionality (Accept/Reject
w/sign in) if Contract exists and is enabled
in iSupplier Portal
Pending invoices in deactivated accounts can
be viewed & updated
Suppliers update attachment documents in
supplier details section
Contact details in iSP are different in
Purchasing (double entry)

iSupplier Portal

Additional Information
Attachments in iSP can be seen in Supplier
record in core Apps
Procurement Contracts Support
Supplier users can submit their Contracts
deliverables online and approve deliverables owned
by the buying organization

Shipment-ready date can be entered by

supplier which will be taken into consideration
by Purchasing 11iX

Contacts &
Additional
Information

Contacts
EMEA Consulting
Ken Eales, Practice Director
Ken.Eales@oracle.com
Gokhan Uguroglu, Principal Consultant
Gokhan.Uguroglu@oracle.com

SSI
Senthil Indiran, Senior Consultant
Senthil.Indiran@oracle.com

UK
Andrew Meachem, Principal Consultant
Andrew.Meachem@oracle.com

Switzerland
Molly Boyles, Principal Consultant
Molly.Boyles@oracle.com

Spain
Agustin Mourino, Managing Principal Consultant
Agustin.Mourino@oracle.com

Additional Resources
For More Information about iSupplier Portal
http://www-apps.us.oracle.com:1100/isp

For More Information about our Products

http://www.oracle.com/products/

For OU web self-teaching (incl. 11i9 & 11i10 TOIs)

http://ouweb.us.oracle.com/ebus/prod_procurement.html

EMEA Procurement Community

http://globalxchange.oraclecorp.com/portal/page?_
pageid=34,988&_dad=gxchange&_schema=PHP

For Metalink Information

http://metalink.oracle.com/ (top tech docs)

Q&
A

Q U E S T I O N S
A N S W E R S