RequestLetters

Thismultimediaproductanditscontentsareprotectedundercopyrightlaw.Thefollowingareprohibitedbylaw:
Anypublicperformanceordisplay,includingtransmissionofanyimageoveranetwork;
Preparationofanyderivativework,includingtheextraction,inwholeorinpart,ofanyimages;
Anyrental,lease,orlendingoftheprogram.

CopyrightPearson2012

Requestletters
Purpose
Toasksomeoneoutsideyourorganizationfor
somethingyouneed

Audience
Usuallyjustonepersonthepersonwhocan
grantyourrequest

Media
Paperandemail
Copyright2012PearsonEducationInc.,Allrightsreserved.

Requestletters
Keytosuccess
Requestappearscourteouslyinthefirst
paragraph.

Copyright2012PearsonEducationInc.,Allrightsreserved.

Requestletters
Format
Withrareexceptions,onepage
Onorganizationsstationery
Singlespaced
Extraspacebetweenparagraphsandelements
oftheheading

Atbottom
cc:
P.S.:
encl.

Copyright2012PearsonEducationInc.,Allrightsreserved.

Requestletterformat
Organization Letterhead
123 Front Street
Miami, Florida 49876
555-111-2346

Date
Mr./Ms. First and Last Name
Persons Business Title
Name of Persons Organization
Organizations Street Address
City, State (no comma) ZIP
Dear Mr./Ms. Last Name:
Text of letter starts here. Flush left, no indent. Single-spaced.

Copyright2012PearsonEducationInc.,Allrightsreserved.

Requestletterformat
Again, thank you very much for your consideration of etc.
Sincerely,

Your Legible Signature

Your name
Your title

Copyright2012PearsonEducationInc.,Allrightsreserved.

Fourpartrequestletter
PartI(firstparagraph)
Makeyourrequest.
Identifyyourself.

PartII(secondparagraph)
Explainandjustifytherequest.
Whydoyouneedtheinformationorspecial
consideration?
Copyright2012PearsonEducationInc.,Allrightsreserved.

Fourpartrequestletter
PartIII(thirdparagraph)
Option:Thiscanbepartofthesecond
paragraph.
Describeanyspecialneeds.
Describepreciselywhatyouhopetherecipient
willsupply.

PartIV(lastparagraph)
Describethenextactionfromyouor(you
hope)fromtherecipient.
Copyright2012PearsonEducationInc.,Allrightsreserved.

Requestletters
Contentandorganization
Avoidanunintentionallysexistgreeting.
IsLynnJonesmaleorfemale?

UseMs.ratherthanMissorMrs.asa
courtesytitle.
Unlessyouknowthattherecipientprefersone
oftheothertitles

Copyright2012PearsonEducationInc.,Allrightsreserved.

Requestletters
Contentandorganization
WhenyouaddressrecipientasDearMs.Jones
PlaceacolonafterJones.
Signyourfirstandlastnameatthebottom.

WhenyouaddressrecipientasDearLynn
PlaceacommaafterLynn.
Signonlyyourfirstnameatthebottom.
Stilltypeyourfirstandlastname(andtitle)under
yoursignature.
Copyright2012PearsonEducationInc.,Allrightsreserved.

Tips
Becourteous.
Encloseastamped,selfaddressed
envelopeifyourequestaformalreplyor
materialsfromasmallcompanyora
nonprofitorganization.

Copyright2012PearsonEducationInc.,Allrightsreserved.