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Introduction to

Category Structure
and
Sourcing Role
Note: This document is strictly confidential and is only for
internal training purpose. This should not be shared with
anybody outside the organization.

Contents
Category Structure
Role of Sourcing
Other Useful Information

Structure of Category Team


Beauty

Jewell
ery

Appar
el

Lingeri
e

Handb
ag
Harini R

Vivek
Jain

Vibhor
Singhal

Deepak
Singhal

Bhupesh
Pangti

Sai
Sudha

Prateek
Jain

Rakshit
Agarwal

Sai
Sudha

Manali
Atul
Sonali
Priyanka
Arunima

Sonakshi
Preeti

Harshit
Sandeep
Santhosh
Shivani

Anita
Mamta

Alka
Annanya

Watch
es
Arnav
Kumar

Pankaj
Ashish

Footw
ear
Arnav
Kumar

Ravinder
Pankaj
Ashish

Sourcing Team is the face of the company


for suppliers
Supplier
s

Category /
Sourcing Team

Catalogue
Team

Website

Tech/PM Team

Internal
Systems

Customers

PP
CS Team
Courier
Partners

Ops Team

Marketing
Team

Teams

Systems

External

HR
Team

Finance
Team

Facilities
Team

Sourcing Team High Level Tasks


1. Purchase/Sourcing
2. Supplier Relationship Management
3. Business Development
4. Monitor Supplier performance and follow-ups
5. Coordination with other departments for categorys ad-hoc
tasks
6. Projects to improve health or growth of Category

Typical deliverables in Sourcing Team

Minimize stock-outs for the brands you are responsible for


Order on time
Order in right quantities

Track slow moving inventory minimize excess inventory

Disable slow moving SKUs

Bringing New Products on portal

Find and Contact new suppliers

Negotiate and close deals

Identifying portfolio Gaps

Damages

Track and Analyse Damaged Goods

Damaged Goods are cleared

Category Improvisation

Learn New processes

Improve processes

Know your supplier, brand and products inside out

Build Market Intelligence

What is in trend in market

What is missing on portfolio

What is selling and what not, and Why

Handshake with other departments

Catalogue filling

Label sheet sharing

A sample Day in Sourcing

Check Stock out report


Raise PO for formalization
Check all the Outright brands for payment and submit invoice to finance
Check the payment and follow up with finance
Check and reconcile payment for SOR brands
Check and reconcile payment for PP brands
Send returns sheet and debit note to supplier
Call supplier for follow up of existing brands and getting new designs
Ownership tasks
BD calls
Ad hoc tasks
Projects
Check for returns in SOR brands and stock correction
Send formal PO to supplier
Fill PO tracker
Send excepted label sheet and formal PO to PT
Update all the required trackers i.e. order tracker, brand folder etc.
Misc

What will you be doing at FnY

Key member of the category team


Primarily responsible for running the
procurement function

But, you will be asked to go beyond the call


of duty to help make the UT dream a reality

Therefore, you will be pushed out of your


comfort zone

But, the experience will be truly


rewarding

better than most of your

Some Useful Information

Index

Leave Application

Planned leaves
Any planned leave should be taken after taking approval from your
manager well in advance. Ideally, as soon as your plan is finalized,
approval for the leave should be taken from the manager. Drop him
an email as well after your discussion if needed.
Planned leaves should be "asked for" rather than "informed
about"with your manager.
A day before Before you go on leave, you should drop a mail to your
category mailing list about the dates you will be on leave so that
they can take needed action for your brands in your absence.
Unplanned leaves
Inform your manager either on call or sms
Inform other stakeholders e.g. any supplier meeting you have fixed
or any internal project deadline was on that day. If that is not
possible, ask somebody in your team to either inform them or
attend to them.
Leaves are not allowed during 2-week training period.
This process of taking leave is yet to be finalized. You can check
with HR. Till then, you can inform your manager and team.

Cab booking
Drop a mail to
facility-requests-list@urbantouch.com
Contact person Nikhil Tondon

Mobile Refund
Need to take a print-out and get managers
approval
Submit it to the Finance Team