Centre for Excellence & Innovation

In Infrastructure Delivery

Oracle Property Manager

An implementation for the

Pastoral Land Business Unit
& State Land Services in the
Department for Planning
and Infrastructure.

Property Manager (PM)

Implementation History
2004 - Accounting Services - Midland (AS)
- financial lease management
2004 - Western Australian Planning
Commission land management including
disposals and acquisitions (WAPC)
2005 - Pastoral land management (PLBU)
2006 - Crown land management (SLS)
2007 - Accommodation Services

Current Scale
SLS - 6000 land records, 2500
leases & 30000 current reserves.
PLBU - 1200 land records, 500
leases & 470 pastoral stations.
AS - Manage the billing schedules
and invoice generation for the 3000
leases.
WAPC - 8000 land records and 300
leases.
Accommodation Services - 50
building leases.

The Challenge
To identify the business requirements
for PLBU and SLS.
The consolidation of many disparate
data sources and systems.
To design the system within the
confines of the existing setups for
WAPC & AS.
To adapt & implement system design
changes in a live environment.
Training a large number of users &
re-engineer internal business
processes.

The Systems
Data repositories diverse in nature and attributes;
Oracle databases, Lotus Notes databases, Access
databases, custom built systems and external data
sources from Landgate and VGO.
CFACS Accounting System
Pastoral Land Information System
Land Stock Register
Section 91 Licensing System
Crown Allotments - CAL
Reserves System - RES
Government Property Register - GPR
Valuation System - ValSys

Why Property Manager?

Integration with Oracle Financials.
No upfront purchasing costs PM is a
module of the Oracle E-business Suite.
Extensive data needs for PLBU & SLS
addressed using expandable system setup.
Standardised look and functionality for
custom forms developed using Oracle
Application.
Powerful reporting tools using Discoverer.

Oracle Modules & Feeder Systems

Expandable System Setups

Descriptive flexfields (dffs) provide
customisable expansion space on oracle
forms. Used to capture additional data
that is unique to the business.
Up to 15 fields can be defined (specify
data type, status, formatted input or pick
list).
Dffs can be made context sensitive (dffs
that are returned to the user depend on
values entered in other parts of the form).

Standard Land Form

Land Form Additional Land Details (dffs)

Land Form - Data Standardisation

Data validation check
developed to standardise
data input.

Database trigger developed to

allocate unique identifier.

PLSQL code used

to provide relevant
field names to
users.

Leasing Process

What is a Lease in PM?

Land Sales Private Government Conditional
Lease Aboriginal Perpetual Public
Works Special Agreement Pastoral
General Reserve Government
Corridors Special
Easements
Licenses Crown
State Agreement Act Easements Leases
Discharged Members of the Forces

Custom Forms
All technical design
work contracted to out.
Custom forms have the
same look and feel as
standard PM forms.
Combines custom data
tables with standard PM
data tables to present
data in a custom view.

PM Relationships

Custom Land Form (view only)

Pastoral Station Form

Business Process Reforms

Clearly defined and logical distinction in
responsibilities between business area and financial
services.
Tracking of new lease records to ensure the
generation of billing schedules and tax invoices via
Oracle Receivables.
New business rules in place to standardise naming
conventions.
All Quality Management System work procedures
amended to reference PM input at certain steps
within Crown Land tenure processes.

Improvements tothe Business

A reduced reliance on manual DPI file bring ups for
rent re-appraisements.
Improved communications between business and
accounts due to mutual reliance on accurate data.
Improved data integrity where mandatory fields are
in place.
Significant reporting capabilities via Oracle
Discoverer.
Time savings to the business by working within a
single system that houses Crown Land asset
information.

Discoverer Reporting
Comprehensive business reporting on:
Land Sales
Leases
Re-appraisal dates
Reserves
Customer contacts
Pastoral permits and approvals
Inspections
Land Availability
Ad hoc queries

Future Opportunities
Linking to GIS browser.
Improving information flow
between LandGate and DPI.
Implementation of SLIP.
Integration into Shared
Services and opportunity for
other agencies to use PM.

Questions?