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ABDT 3183 IT Applications for

Marketing

Lecturer/Tutor : Lim Wai Wai


Room : R005A
h/p: 016-6600765
Email: limww@acd.tarc.edu.my
Consultation hours: tba

Office 2010 and Windows 7: Essential Concepts and Skills

Microsoft
Office
2010

Office 2010 and


Windows 7: Essential
Concepts and Skills

Objectives
Perform basic mouse operations
Start Windows and log on to the computer
Identify the objects on the Windows 7
desktop
Identify the programs in and versions of
Microsoft Office
Start a program
Identify the components of the Microsoft
Office Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills

Objectives

Create folders
Save files
Change screen resolution
Perform basic tasks in Microsoft Office
programs
Manage files
Use Microsoft Office Help and Windows
Help
Office 2010 and Windows 7: Essential Concepts and Skills

Introduction to the Windows 7


Operating System
Windows 7 is the newest version of Microsoft
Windows, which is the most popular and widely
used operating system
An operating system is a computer program
(set of computer instructions) that coordinates
all the activities of computer hardware such as
memory, storage devices, and printers, and
provides the capability for you to communicate
with the computer
Windows 7 is used to run application
software
Office 2010 and Windows 7: Essential Concepts and Skills

Using a Mouse

Office 2010 and Windows 7: Essential Concepts and Skills

Scrolling
A scroll bar is a
horizontal or vertical bar
that appears when the
contents of an area may
not be visible
completely on the
screen

Office 2010 and Windows 7: Essential Concepts and Skills

Logging On to the Computer


Click the user icon on the Welcome
screen to either display a password text
box or the Windows 7 desktop
If Windows 7 displays a password text
box, type your password in the text box
and then click the arrow button to log
on to the computer and display the
Windows 7 desktop
Office 2010 and Windows 7: Essential Concepts and Skills

Logging On to the Computer

Office 2010 and Windows 7: Essential Concepts and Skills

The Windows 7 Desktop

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10

Introduction to Microsoft Office


2010
Microsoft Office 2010 is the newest
version of Microsoft Office, offering
features that provide users with better
functionality and easier ways to work
with the various files they create
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft

Word 2010
PowerPoint 2010
Excel 2010
Access 2010
Outlook 2010

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11

Introduction to Microsoft Office


2010
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft

Publisher 2010
OneNote 2010
InfoPath 2010
SharePoint Workspace 2010
Communicator
Web Apps

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12

Microsoft Office 2010 Suites

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13

Starting a Program Using the Start


Menu
Click the Start button on the Windows 7 taskbar
to display the Start menu
Click All Programs at the bottom of the left pane
on the Start menu to display the All Programs
list
If the program you wish to start is located in a
folder, click or scroll to and then click the folder
in the All Programs list to display a list of the
folders contents
Click, or scroll to and then click, the program
name in the list to start the selected program
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14

Starting a Program Using the Start


Menu

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15

Maximizing a Window
Click the Maximize button next to the
Close button on the windows title bar to
maximize the window

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16

The Word Document Window, Ribbon, and


Elements Common to Office Programs

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17

Displaying a Different Tab on the


Ribbon
Click a tab on the Ribbon to display it

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18

Minimizing, Displaying, and


Restoring the Ribbon
Click the Minimize the Ribbon button on
the Ribbon to minimize the Ribbon
Click Home on the Ribbon to display the
Home tab
Click Home on the Ribbon to hide the
groups again
Click the Expand the Ribbon button on
the Ribbon to restore the Ribbon
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19

Minimizing, Displaying, and


Restoring the Ribbon

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20

Displaying and Using a Shortcut


Menu
Right-click the Quick Access Toolbar to display a
shortcut menu that presents a list of commands
related to the Quick Access Toolbar
Click Show Quick Access Toolbar Below the
Ribbon on the shortcut menu to display the
Quick Access Toolbar below the Ribbon
Right-click the Quick Access Toolbar to display a
shortcut menu
Click Show Quick Access Toolbar Above the
Ribbon on the shortcut menu to return the Quick
Access Toolbar to its original position
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21

Displaying and Using a Shortcut


Menu

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22

Customizing the Quick Access


Toolbar
Click the Customize Quick Access
Toolbar button to display the Customize
Quick Access Toolbar menu
Click the command you wish to add to
the Quick Access Toolbar

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23

Entering Text in a Document


With a blank document open in
Microsoft Word, type the text you wish
to add
Press the ENTER key to move the
insertion point to the beginning of the
next line

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24

Creating a Folder
Connect the USB flash drive to an available USB
port on the computer to open the AutoPlay
window
Click the Open folder to view files link in the
AutoPlay window to open the USB flash drive
window
Click the New folder button on the toolbar to
display a new folder icon with the name, New
folder, selected in a text box
Type the desired folder name, and then press
the ENTER key
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Creating a Folder

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26

Expanding a Folder, Scrolling


through Folder Contents, and
Collapsing a Folder

Double-click the desired folder to


display its contents and display a black
arrow to the left of the folder icon
Double-click the folder identifying your
class to collapse the folder

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27

Expanding a Folder, Scrolling


through Folder Contents, and
Collapsing a Folder

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28

Switching from One Program to


Another
Point to the program button on the
taskbar to see a live preview of the
window
Click the program button or the live
preview to make the program
associated with the program button the
active window

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29

Saving a File in a Folder


With a USB flash drive connected to one of the computers
USB ports, click the Save button on the Quick Access
Toolbar to display the Save As dialog box
Type the file name in the File name text box. Do not press
the ENTER key after typing the file name
If the navigation pane is not displayed in the dialog box,
click the Browse Folders button to expand the dialog box
Scroll to display the location to which you wish to save the
file
Expand drives and folders as necessary to locate the
desired save location, and then double-click the folder in
which you wish to save the file
Click the Save button
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Saving a File in a Folder

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31

Minimizing and Restoring a


Window
Click the Minimize button on the
programs title bar to minimize the
window
If necessary, click the program button
on the taskbar to restore the minimized
window

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32

Changing the Screen Resolution


Right-click an empty area on the Windows 7 desktop to
display a shortcut menu that displays a list of commands
related to the desktop
Click Screen resolution on the shortcut menu to open the
Screen Resolution window
Click the Resolution button in the Screen Resolution window
to display the resolution slider
If necessary, drag the resolution slider to the desired screen
resolution
Click an empty area of the Screen Resolution window to
close the resolution slider
Click the OK button to change the screen resolution
Click the Keep changes button to accept the new resolution
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Changing the Screen Resolution

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34

Quitting an Office Program


with One Document Open
Click the Close button on the right side
of the programs title bar
If necessary, save changes to the
document

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35

PowerPoint
PowerPoint is a complete presentation program
that allows you to produce professional-looking
presentations
Word processing
Outlining
Charting
Drawing
Inserting multimedia
Saving to Web
E-mailing
Collaboration
Preparing delivery
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36

Starting a Program
Using the Search Box
Click the Start button on the Windows 7
taskbar to display the Start menu
Type the program name as the search
text in the Search programs and files
text box
Click the desired program name in the
search results to start the program

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37

Starting a Program
Using the Search Box

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38

The PowerPoint Window and


Ribbon

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39

Entering Content in a Title Slide


Click the label Click to add title located
inside the title text placeholder to select
the placeholder
Type the presentation title in the title
text placeholder
Do not press the ENTER key because
you do not want to create a new line of
text
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Entering Content in a Title Slide

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41

Creating a New Office Document


from the Backstage View
Click File on the Ribbon to open the
Backstage view
Click the New tab in the Backstage view
to display the New gallery
Click the Create button in the New
gallery to create a new Office document

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42

Creating a New Office Document


from the Backstage View

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43

Closing an Office File Using the


Backstage View
Click File on the Ribbon to open the
Backstage view
Click Close in the Backstage view to
close the open file without quitting the
active program

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44

Opening a Recent Office File Using


the Backstage View
Click File on the Ribbon to open the
Backstage view
Click the Recent tab in the Backstage
view to display the Recent gallery
Click the desired file name in the Recent
gallery to open the file

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45

Opening a Recent Office File Using


the Backstage View

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46

Excel
Excel is a powerful spreadsheet program
that allows users to organize data,
complete calculations, make decisions,
graph data, develop professional-looking
reports, publish organized data to the Web,
and access real-time data from Web sites
Workbooks and worksheets
Charts
Tables
Web Support
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47

Excel

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48

Creating a New Blank Office


Document from Windows Explorer
In Windows Explorer, display the folder in which
you want to create the new Office document
Right-click an open area in the right pane of the
folder window to display a shortcut menu
Point to new on the shortcut menu to display
the New submenu
Click the document type you wish to create on
the New submenu
Type the desired file name in the text box, and
then press the ENTER key
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49

Creating a New Blank Office


Document from Windows Explorer

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50

Starting a Program from Windows


Explorer and Opening a File
Display the folder window containing the file
you wish to open
Right-click the file icon or file name to display
a shortcut menu
Click Open on the shortcut menu to open the
selected file in the program used to create the
file

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Unique Features of Excel

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52

Entering a Worksheet Title


Click cell A1 to make it the active cell
Type the worksheet title in the cell
Click the Enter box to complete the
entry

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53

Saving an Existing Office


Document
with the Same File Name

Click the Save button on the Quick


Access Toolbar to overwrite the
previously saved file

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54

Access
The term database describes a collection
of data organized in a manner that allows
access, retrieval, and use of that data
Access is a database management system
Software that allows you to use a computer to
create a database; add, change, and delete
data in the database; create queries that allow
you to ask questions concerning the data in the
database; and create forms and reports using
the data in the database
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55

Access

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56

Creating an Access Database


If necessary, click the Blank database button in the
New gallery in the Backstage view to select the
template type
Click the File Name text box, and then type the
desired database name
Click the Browse for a location to put your database
button to display the File New Database dialog box
Navigate to the desired save location
Click the OK button to select the save location
Click the Create button in the Backstage view to
create the database
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Creating an Access Database

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58

Opening an Existing Office File


Click File on the Ribbon to open the
Backstage view
Click Open in the Backstage view to display
the Open dialog box
Navigate to the location of the file to be
opened
Click the file to be opened to select the file
Click the Open button to open the selected
file and display the opened file in the
current program window
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Opening an Existing Office File

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60

Outlook
Outlook is a powerful communications
and scheduling program that helps you
communicate with others, keep track of
contacts, and organize your calendar
Electronic mail (e-mail) is the
transmission of messages and files over
a computer network

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61

Outlook

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62

Publisher
Publisher is a powerful desktop
publishing (DTP) program that assists
you in designing and producing
professional-quality documents that
combine text, graphics, illustrations,
and photos

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63

Publisher

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64

OneNote
OneNote is a note taking program that
assists you in entering, saving,
organizing, searching, and using notes

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65

Renaming a File
Navigate to the location of the file to be
renamed
Right-click the file to be renamed to
display a shortcut menu that presents a
list of commands related to files
Click Rename on the shortcut menu to
place the current file name in a text box
Type the new file name in the text box
and then press the ENTER key
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66

Renaming a File

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67

Moving a File
Navigate to the location of the file to be
moved
Display the folder in the navigation
pane to which you want to move the file
Drag the file from the right pane to the
desired folder in the navigation pane

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Moving a File

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69

Deleting a File
Navigate to the location of the file to be
deleted
Right-click the file to be deleted to
display a shortcut menu
Click Delete on the shortcut menu to
display the Delete File dialog box
Click the Yes button to delete the
selected file
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Deleting a File

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71

Opening the Help Window


in an Office Program
Click the Office programs Help button
near the upper-right corner of the
program window to open the programs
Help window

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Moving a Window by Dragging


Drag the window title bar to the desired
location

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Resizing a Window by Dragging


Point to the lower-right corner of the
window until the mouse pointer changes
to a two-headed arrow
Drag the bottom border to display more
of the active window

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74

Obtaining Help Using the Type


words to search for Text Box
Type the search text in the Type words to search for
text box at the top of the programs Help window
Click the Search button arrow to display the Search
menu
Select the desired option on the Search menu, and
then click the Search button arrow again to close the
Search menu
Click the Search button to display the search results
Click the desired link to view the Help document
Click the Home button on the toolbar to clear the
search results and redisplay the Help home page
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Obtaining Help Using the Type


words to search for Text Box

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76

Obtaining Help Using the Help


links
Click the desired link on the Help home
page to display the associated page

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Obtaining Help Using


the Help Table of Contents
With the programs Help window open, click
the Home button on the toolbar to display
the Help home page
Click the Show Table of Contents button on
the toolbar to display the Table of Contents
pane on the left side of the Help window
Click the desired link to view a list of Help
subtopics
Click the desired subtopic to view the
associated article
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Obtaining Help Using


the Help Table of Contents

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79

Using Windows Help and Support


Windows Help and Support is
available when using Windows 7 or
when using any Microsoft program
running under Windows 7
Displays help for Windows 7

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80

Starting Windows Help and


Support
Click the Start button on the taskbar to
display the Start menu
Click Help and Support on the Start
menu to open the Windows Help and
Support window
After reviewing the Windows Help and
Support window, click the Close button
to quit Windows Help and Support
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81

Starting Windows Help and


Support

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82

Chapter Summary
Perform basic mouse operations
Start Windows and log on to the computer
Identify the objects on the Windows 7
desktop
Identify the programs in and versions of
Microsoft Office
Start a program
Identify the components of the Microsoft
Office Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills

83

Chapter Summary

Create folders
Save files
Change screen resolution
Perform basic tasks in Microsoft Office
programs
Manage files
Use Microsoft Office Help and Windows
Help
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84

Microsoft
Office
2010

Chapter Complete