PMP VC

Introductory
Session
29-April-2014
Sachin Patankar
Rajan Janjani
Shamika Kulkarni

-1-

Getting Started
Welcome Note
Books (minimum)
PMBoK 5
PMP Exam Prep Rita Mulcahy

Mock Tests
Internet

Collaboration
Study Groups

-2-

Eligibility Criteria
Confirmation of Eligibility (Category One)
Bachelors degree
4500 hours of PM experience (3 years PM experience within last 6 years)
35 contact hours of PM education - Will be acquired during the program

Confirmation of Eligibility (Category Two)

High School Diploma
7500 hours of PM experience (5 years PM experience within last 8 years)
35 contact hours of PM education - Will be acquired during the program

-3-

Sessions
OBJECTIVE - to review key topics, provide direction and discuss examples

The URL for Centra is http://eclassroom.igate.com/

The Login Id and Password is Your employee Code
You are not required to speak so a mic is NOT compulsory
You can interact with the trainer using the Chat utility on Centra
You will need a headset to hear the session on Centra
As an alternative, we will have an audio bridge available
Details are
DIAL IN NUMBERS
From India (Toll free)
From USA (Toll free)
From Australia

1-800-3010-4177
+1-800352-1248
+61-1-800-136-512

PARTICIPANT CODE

210 436 7512

-4-

Schedule
Start Date
Tuesday, 10th Jun 2014
Tuesday, 17th June 2014
Thursday, 24th June
2014
Tuesday, 01st July 2014
Thursday, 08th July 2014
Tuesday, 15th July 2014
Thursday, 22nd July 2014
Tuesday, 29th July 2014

Time IST

Subject

5.30 pm to 7 pm
IST
5.30pm to 7pm IST

PMBOK Overview
Integration Management

5.30pm to 7pm IST

Scope Management

5.30pm
5.30pm
5.30pm
5.30pm

Time Management
Cost Management
Quality Management
HR Management
Communication
Management

to
to
to
to

7pm
7pm
7pm
7pm

IST
IST
IST
IST

5.30pm to 7pm IST

Thursday, 05th Aug

5.30pm to 7pm IST Risk Management
2014
Tuesday, 12th Aug 2014 5.30pm to 7pm IST Procurement Management
Thursday, 19th Aug
5.30pm to 7pm IST Stakeholder Management
2014
5.30 pm to 7 pm
Ethics, Exam Prep Tips
Tuesday, 26th Aug 2014
IST
and QA
Session sessions
You will be enrolled on Centra
for all the VC ( Virtual
Classroom)

-5-

Assistance
Shamika Kulkarni
Link Line 622 16015
Email shamika.kulkarni@igate.com

Rajan Janjani
Link Line 601 5430
Cell 91-9820780332
Email Rajan.Janjani@igate.com

-6-

PMP Exam
Scope of Exam PMBOK GUIDE 5th Edition
Project Management Context and Framework
47 Project Management Processes; Process Interactions
10 Knowledge Areas: Scope, Time, Cost, Quality, Risk, Resources,
Communications, Procurement, Stakeholder and Integration
Management
Professional & Social Responsibility (Code of Conduct)
5 Process Groups Initiating, Planning, Executing, Monitoring &
Controlling and Closing

-7-

Course Structure
Training program requirements - Self-Study (About 25 hours)
Skillport sessions on PMBoK 5

Facilitation Sessions
About 17 hours on eClassroom.igate.com (Centra)

Exam preparation
Additional materials PMP Exam Prep, Sample tests, Websites
Exam application process tedious take your time make no mistakes

Study Group
Form a study group of 4-6 students and discuss each topic

-8-

PMP Exam
PMP certification Exam
200 multiple-choice questions 4 hours duration
Each question has 4 options; About 70% are situational questions
Minimum Passing Marks 106 out of 175 (61%);
25 are pre-release questions for PMI research; score is not counted
But you wont know which questions are scored and which are not

-9-

FAQ
Can I attend from home?
Yes, Need Broadband, But Expect network problems!

What if I am sent onsite?

VC sessions can be taken from anywhere, if time is convenient;

What if I miss some sessions?

Recording available, but hours are not credited

- 10 -

Reference materials
PMBOK Guide 5th Edition
Rita Mulcahy PMP Exam Prep 6th Edition (US $90) or
Rita Mulcahy PMP Exam Prep 7th Edition (US $90) (not
very different)
Other References: (Indian edition around Rs. 500-600)
Head First PMP by Jennifer Greene;
PMP Study Guide by Joseph Phillips
How to Pass PMP on 1st Try by Andy Crowe;
PMP Study Guide by Kim Heldman

After each Skillsoft session, if possible read the relevant

chapter in the other references
Take some tests online for that topic
- 11 -

Dos and Donts

Attend all facilitation sessions
Plan all other work around the published schedule!
Spend at least 3 hours every week on self study!
Understand the concepts; dont try to mug up
Plan for the exam within 1-2 months of course completion
Form a Study Group of 4-6 people from the same location

- 12 -

PMBoK Context
May 2013

- 13 -

Definitions
Definition of Project
Key Characteristics
Triggers for a New Project

- 14 -

Definitions
Project: Temporary endeavor undertaken to create a unique
product, service or result
Key Characteristics: Temporary, Unique output, Progressive
Elaboration
Triggers:
Market demand, Customer request, Business need/Strategic
Opportunity
Technological advance, Legal requirement
Social need

- 15 -

Definitions
Stakeholders;

Stakeholder Analysis and Management;

- 16 -

Definitions
Stakeholders: Anybody who is Impacted by (or may impact)
the project positively or negatively
Stakeholder Analysis and Management:
Identify ALL stakeholders, Determine ALL requirements,
Determine stakeholder expectations (implicit); Manage
Conflicts; Plan to Leverage their knowledge and skills

- 17 -

Project Management
Project Management Definition

Triple constraints

- 18 -

Project Management
Project Management: application of knowledge, skills, tools
and techniques to project activities to meet project
requirements
Triple Constraints:
Scope, Time, Cost
Other constraints added
Quality, Risk,
Customer Satisfaction

- 19 -

Process Groups
5 Process Groups sequence, inter-relationships and
purpose

10 Knowledge Areas

- 20 -

Example Processes in Integration Mgmt

Process for Managing Projects

Six Processes in this Knowledge Area

- 21 -

Process Groups
5 Process Groups
Initiating, Planning, Executing,
Monitoring & Controlling, and
Closing
10 Knowledge Areas
Scope, Time, Cost, Quality,
Integration, HR, Communication,
Risk, Procurement, Stakeholder
Mapping of 47 PM processes to 10
Knowledge Areas & 5 Process
Groups
(page 61 Table 3.1 in the PMBOK
Guide 5th Ed.)

- 22 -

Sample Sequence of Processes (/2)

Initiation and Planning Processes

- 23 -

Sample Sequence of Processes (1/2)

Executing, Monitoring Control and Closing Processes

Assignment: In all 42 processes are shown, find the five missing processes
- 24 -

Life Cycles
Product Life Cycle

Project Life Cycle

Project Mgmt Life Cycle

Standards and Regulations

- 25 -

Life Cycles
Product Life Cycle: (Sales related)
Concept, Introduction, Growth, Maturity, Decline, Withdrawal
Project Life Cycle:
Division of project into phases for better mgmt control; Domain Specific
Analysis-Design-Coding-Testing
Project Mgmt Life Cycle: Common to all domains; IPECC
Initiation-Plannig-Execution-Monitoring&Control-Closing
Standards (guidelines, discretionary) and Regulations (mandatory by
law)

- 26 -

Org Structure

Program
Portfolio Management
Organization Structures
Influence of Org Structure on Project Mgmt
Project Expediter and Project Coordinator

- 27 -

Org Structure
Program: A group of related projects, managed in a
coordinated way to obtain benefits, which would otherwise
not be achieved
Portfolio Management: Centralized Selection/Prioritization
of projects or programs (need not be related), to meet
strategic objectives
Organization Structures:
Functional, Projectized, Matrix
Project Expediter (push plans);
Project Coordinator (minor decisions)

- 28 -

PMO
PMO

Project Environment:

GM Skills required for a Project manager

Project Manager responsibilities

- 29 -

PMO
PMO: Repository, Support/Training,
Monitoring/Accountability
Project Environment: Cultural and Social; International and
Political; Physical
GM Skills: Communications, Influencing the Organization,
Leadership, Motivation, Negotiation & Conflict Mgmt,
Problem Solving
Project Manager responsibilities: Meet Project
Requirements, Manage triple constraints, Balance
stakeholder needs; Getting things done!

- 30 -

Progressive Elaboration
Needs to Features to Software Requirements
Spell Check Check Spelling, Suggest Corrections, Add word to
dictionary;

Needs, Requirements, Objectives (abstract to specific to

quantified)
Need: Reduce Traffic Congestion and Cut down on traveling Time
Requirement: Use Standard Gauge Rail Track; Have stations every
1-2 miles
Objective: Distance from Point A to Point B to be covered in less
than 20 minutes

- 31 -

Project Objectives
Objectives met Project is complete
PM responsible for accomplishing Project Objectives
Projects may require tradeoffs between requirements and
objectives
Project Mgmt. Plan defines project work that will
accomplish objectives
Risk Mgmt reduces threats and enhances opportunities to
Objectives
Quality Planning activities ensure project meets its
Objectives
Defined in Initiating Process group and refined in Planning

- 32 -

EEF and OPA

Enterprise Environmental Factors: (EEF)
Org Culture, Org Structure, Processes; Infrastructure;
Govt./Industry standards;
Human Resources and HR policies; Politics, Risk tolerances;
Market conditions;
PMIS, Work Authorization Systems, Organizations established
Comm channels;

Organizational process assets: (OPA)

Processes and Procedures: Standards, Guidelines, Templates
Corporate Knowledge Base: Metrics/defect database, Project Files,
Historical Info; Lessons learned and historical information from
previous projects

Understand which element is applicable in which process

- 33 -

Looking Ahead

Develop Project Charter

Identify Stakeholder
Develop Project Plan
Collect Requirements
Define Scope
..

- 34 -