ANALYSIS ON

AUTOMATION IN HR AND
SUCCESSION PLANNING

Liya
Benny

Absract

Purpose

This study is aimed at exploring the benefits of

using the software RPGTalentone , a software to
manage the human resource activities at
Harrisons Malayalam Limited. The study focus on
various modules in the software and so analyze
the impact to the organization through the
implementation .Succession planning is also a
part of study where each process in
RPGTalentone for succession planning is critically
analyzed .

INTRODUCTION

Human Resources (HR) doesnt just exist to keep the paychecks moving
HR can play a valuable, strategic role in any office. Organizations
recruit and retain talented individuals to stay ahead of the competition,
and they need competent and communicative HR professionals to do
so.
Time- and resource-consuming manual processes can no longer support
HR departmentsor the organizations that depend on them for talent.
Manual HR processes increase chances for data errors, employee
dissatisfaction and non-compliance. Manually processing payroll,
employee records and tax forms takes time away from the more
strategic goals of talent recruitment and employee engagement.
On the other hand, an automated, digital HR system reduces the
administrative burden on HR employees and increases organizationwide self-sufficiency through instant access to information. Lets explore
the ways automation helps HR build a high-functioning infrastructure
that employees, job applicants and executives can appreciate.

What Is HR Automation?

Human Resources, along with many other

departments, depends on document-driven
processes to get work done. For example,
employment contracts must be read and signed by
new employees during the onboarding process. In a
paper-based office, this process requires someone
to make sure the contract is accurately prepared,
printed, signed by the employee, received by HR
and properly filed. Although the employee contract
is an essential part of onboarding a new employee,
spending hours of valuable time to complete this
process on paper is not.

The automation of HR in HML is being

done with the sofware called Success
Factors, which is a SAP HCM product.
SAP HCM is one of the major modules in
SAP that plays an important role in
building an organized management in
enterprises. SAP HCM consultants are
some of the most demanded
professionals in the global market.
HMLs Success Factor software is called as
RPG Talentone.

What is succession planning

Succession planning systems identify,

prepare, and track high potential
employees for promotion and
advancement. Succession Planning
identifies necessary competencies and
works to assess, develop, and retain a
talent pool of employees in order to
ensure a continuity of leadership for all
critical positions

Objective to the study

To analyze the roles and functions of RPGTalentone to

the organization
To know how the succession planning take place using
the RPGTalentone.
To compare the usual HR management and automated
HR management.
To know whether the RPGTalentone has improved the
organizational performance
To analyze whether RPGTalentone has improved the
productivity of the employees.
To analyze the change occurred to the organization
after the implementation of the software.

Modules in RPFTalentone

Goals
Performnce
Learning
Development action plan
Grow at RPG
Recruiting
Company info
My employee profile
Analyitcs
Admin Tools

Goals

Align all employees around a common

set of goals Create, align, and monitor
goals across the organization to ensure
on-strategy execution.

Goals

Performance module

SuccessFactors Performance & Goals Management lets managers ensure

to align employee activities with organizational strategy and monitor
performance providing subordinates with continuous, meaningful
feedback and coaching. Some key solution capabilities include:
Align goals.Employees and managers can align individual goals with
company business objectives using the performance and goals module.
Deliver relevant formal reviews.Easy, engaging focal reviews and
360-degree assessments expand performance insight and improve
employee engagement and retention.
Calibrate performance.Intuitive, visual employee comparisons ensure
objective and fact-based assessment decisions using the performance
and goals module.
Support managers.We really want to make it as easy as possible for
managers. By supporting them with tools like the Writing Assistant and
Coaching advisor, we want to make sure they use their time as efficiently
as possible.

Learning and Development

module

SuccessFactors Learning combines formal, social, and extended learning with

unmatched content management, reporting, analytics, and mobile abilities. The
result is learning that transforms the business and provides verifiable return on
investment (ROI).
Manage learning more efficiently.House learning activities in a single location
to reduce costs and create greater visibility.
Improve compliance reporting.Use the Learning Management System (LMS)
to track, train, and automate required certification assignments among
employees.
Blend formal and social for greater ROI.Accelerate performance and
increase learning retention by seamlessly using SAP Jam as part of learning
processes of your organizations .
Extend learning easily.Train your partners and customers with an Extended
Enterprise solution that includes e-commerce functions.
Make administration more powerful and intuitive.Wizard-based processes
and assignment profiles provide unparalleled automation for your administrators.
Improve content delivery.Reduce costs, increase efficiency, and assure that elearning exceeds business results with our unique iContentservice.

Recruiting module

SuccessFactors Recruiting is a strong and comprehensive recruiting

solution that helps you to attract and engage top talent, select and hire the
best-fit candidates. The recruiting module closes the gap between your
Talent Management en Recruiting policies, making sure you have a clear
view on where you are missing talent en where you should start an
internal/external recruiting procedure. Youre not just focusing on
executing the selection process.
Target the talent you need: SuccessFactors patented methodology
ensures that your jobs get in front of the right candidate with the right
message at the right time.
Engage easily and effectively: Apply marketing best practices to cultivate
strong candidates so you have a pipeline that will save recruiters time and
get results.

Improve selection: Our social, mobile and competency-based

approach to evaluating candidates speeds up the hiring
process but keeps it fast and fair

Onboard seamlessly: Accelerate new-hire engagement and

impact with automated forms, and broaden your access to
people and resources in the employee social network.
Get results you can see: Improve return on your recruiting
dollars, and demonstrate how your recruiting strategy is
driving business results.

Employee profile module:

Employee profile module goes beyond

basic automation to deliver a suite of
applications for your most demanding
business priorities. The next-generation
core HR system (HRIS) is designed for
the global enterprise workforce and
delivered securely via the
SuccessFactors cloud, serving more than
20 million users.
..\Documents\PROJECT\employee profile
module.docx

Analytics module

Workforce Analytics improves decision making by helping companies find

answers to key questions about workforce challenges and provides
guidance to help solve them. Answers that can help drive successful
workforce initiatives.
Designed for business execution. Workforce Analytics is fully integrated
with SuccessFactors, is easy to use, and provides the insights and tools
you need to take action.
Built-in expertise. With more than 30 years of expertise in HR metrics
built into our tools, technology, processes, and services, SuccessFactors
sets the standard for workforce metrics and benchmarks, and it provides
the tools that make everyone successful.
Access to expert community. SuccessFactors consultants offer proven
excellence in HR analytics, planning, and metrics, and are available to
share best practices and accelerate your business execution. Customers are
encouraged to join a peer community and share ideas.

Grow at RPG module

Grow at RPG initiative has existed in the past

emphasizing the RPG philosophy of providing Diverse
Opportunities to all our employees. We have now given
a formalized structure to the initiative and put in a new
process agreed by the Management. The features of the
new process have been based on thorough research and
benchmarking survey on how other companies and
conglomerates are encouraging internal talent
movement through appropriate processes and policies.
The objective of GROW@RPG is to provide career growth
and diverse opportunities to the employees of the RPG
Group and to fill job vacancies in our Group companies
through talent movement internally.

Admin tools module

Company Processes and Cycles section allows

administrators to manage process setting like process
template settings, approval route maps settings
etc.The manage Employees section is the control
panel for employee records. Adding modifiying and
inactivating user managing users login credential fall
under this section.Tool search in the module helps in
finding the exact admin tool instead of navigating
thrugh nested admin applications. The my favorite
lists frequently performed admin tasks.News and
updates section is a useful resource to understand
the upcoming updates of successfactors.

Methodology
A Quantitative approach is done for the study. A questionnaire
was prepared and samples from the employees as well as the
a information's through direct interview was also collected for
the analysis and interpretation.
The variables to the study are as following,
Time savings
Updated technology
Reduced paper works
Cost savings
Security
Transparency
Speed and accuracy
User friendliness

Innovation
Productivity
Change
Decision Making
Organizational efficency
Strategic impact
Based on these variables a questinnaire is
prepared and given to 20 employees via
email. The responses will be analyzed and
then will goes for the interpretation part
..\Documents\PROJECT\New folder\new_ Q
UESTIONNAIRE.docx

Analysis on succession
planning
A direct interview with the guide helps to
know how succession planning is taking
place through successfactors.
..\Documents\PROJECT\New folder\ANALA
YSIS ON SUCCESSION PLANNING.docx