SAP FI

MASTER DATA CUSTOMER/VENDOR

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MNM

Basics Data Segments

Custom
er

Vendor

General
Data

General
Data

Compan
y Code
Data

Compan
y Code
Data

Sales
Area
Data

Purchasi
ng Org
Data

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General Data This is

maintained at client level. It
can be accessed throughout
the whole organization.
Company Code Data Any
company code that wishes to
do business with the
customer/vendor has to create
CC specific data.

Basics Central vs Decentral

All customer/vendor master records can be
maintained centrally or separately.

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Account Groups
Controls the Field Status of the Master Data
Controls the number range of the accounts
Internal Number Range (1000-1999)
External Number Range (2000-2999)
Note: Many Customer/Vendor Account Groups can use the same number range. But, it is not advisable
to do.

A One-Time Account
(this does not contain any specific information regarding a customer/vendor)

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Define Account Groups (Customers) OBD2

IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Customer
Accounts >> Master Data >> Preparation for Creating Customer Master Data >> Define Account
Groups with Screen Layout (Customers) OBD2

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Define Account Groups (Customers) OBD2..

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Define Account Groups (Customers) OBD2

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Define Account Groups (Vendors) OBD3

IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Vendor
Accounts >> Master Data >> Preparation for Creating Vendor Master Data >> Define Account
Groups with Screen Layout (Vendors) OBD3

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Maintain Number Range (XKN1)

IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Vendor Accounts >>
Master Data >> Preparation for Creating Vendor Master Data >> Create Number Range for Vendor Accounts

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Assign Number Range to Vendor Account

Group(OBAS)
IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Vendor Accounts >> Master
Data >> Preparation for Creating Vendor Master Data >> Assign Number Range to Vendor Account Group

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One-Time Account
Useful if you have a customer or vendor whom youll rarely do business with.

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Dual Control Principle

You can define that when one person is responsible to
make changes to customer/vendor, another person
should be responsible to confirm the changes.
You can define which fields are sensitive for which the
confirmation is required. E.g. Vendors bank account
details

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Dual Control Principle..

IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Vendor Accounts >> Master Data >>
Preparation for Creating Vendor Master Data >> Define Sensitive Fields for Dual Control (Vendors)

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Customer/Vendor Clearing
To enable open item clearing between customer and
vendor
You need to enter the vendor ID in the customer and vice versa
In the customer master data you need to select the field Clearing
with Vendor and vice versa.

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Alternative Payer/Payee
You have the option of
entering an alternative
payer/payee by selecting an
existing customer/vendor
number in the master record.
(e.g. a vendor has gone
bankrupt and has asked to
make any outstanding
payment to the bankruptcy
administrator)
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Head Office/Branch
o Some vendors might supply
the goods from their local
city branches but would want
the payments to go to their
head office. So you have the
option of selecting the head
office and branch accounts.
oThis scenario applies to
customers as well.
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Assignment
o Create Customer/Vendor in the data segments
o Assign an Account Group to a number range
o Enable Customer/Vendor Clearing against each other
by editing the master data
o Enter an Alternative Payee/Payer for a
Customer/Vendor
o Enter a Head Office/Branch for a Vendor

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