Accelerated SAP

(ASAP)
Methodology
September 6, 2015

Phases of SAP implementation project

September 6, 2015

The Purpose of Phase 1 : Project Preparation

The purpose of this phase is to provide initial planning and preparation for your
SAP
Project.
The important issued needs to be addressed at this phases is:
Defining your project goals and objectives
Clarifying the scope of your implementation
Defining your implementation Strategy
Defining the Overall Project Schedule and Implementation Sequence
Establishing the project organization and committees
Assigning resources

September 6, 2015

Project Preparation Roles and Key Focus

There are different primary roles in an SAP implementation:
Steering Committee members include Project Sponsors, the SAP Consulting
Manager and Project Manager. The committee is also the primary sources for the
Companys long term goals and vision, sets priorities, approves scope and
resolves company wide issues.
Project Sponsors Directly communicates the companys long term goals and
visions and are members of the steering committee.
Project Management Team SAP Project Manager and Customer Project Manager
Consultant Team SAP Members, application, cross application, business process
Technical Customer or Consultants for System Administration and Technical, Help
Desk Provider

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Contd..

Project Preparation Roles and Key Focus

Change There are dedicated individuals assigned to manage the Organizational
Change, Management Processes, Risk Assessment, Communication, Sponsorship
and Leadership, Skills Development, Knowledge Transfer or Business Optimization
Security Authorization, Administration or Internal Auditor responsible for managing
the system security and authorization environment and may be combined with other
administrative roles.

September 6, 2015

Project Preparation Work Packages

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Create and Issue Project Charter

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Define Implementation Standards and Procedures

Define System Configuration Standards
Define Testing Strategies
Define Post Implementation Service and Support Strategy
Define System Authorisation Standards for Project Team
Define Change Request Management
Define System Enhancement and Modification Approval Process
Define ABAP Development Standards
Define Support Package Strategy
Define Upgrade Strategy
The purpose of this activity is to establish the overall implementation standards and
Procedures for the project. Some of these elements should be established by the
Technical members of the project team and others by the business of functional
Members. It is important to address the implementation standards during phase 1
to establish clearing guidelines regarding:

Overall Configuration standards for the project

Initial System Authorisation Standards

How System Enhancements are handled

How and when testing occurs

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Kickoff Meeting

September 6, 2015

The purpose of Phase 2 : Business Blueprint

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The purpose of Phase 2 : Business Blueprint

The purpose of this phase is to create the Business Blueprint, which is a detailed
documentation of the results gathered during requirements workshops. The
Business Blueprint details are agreed business process requirements of the company.
It documents the common understanding of how the company intends to run its
Business within SAP System.
During the phase, you also:
Refine the original project goals and objectives
Define the Baseline scope
Refine the overall project schedule and implementation sequence

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The purpose of Phase 2 : Business Blueprint

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Business Process Definition

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Business Process Definition

After the definition of the organizational structure, you define the business
processes of the Company in terms of the R/3 System.
The Q&Adb is the tool supporting the definition of the business process. You can
use The CI (Customer Input) template and the business process questions within
the Q&Adb to support the preparation and completion of the business process
definition. For detailed analysis, you can access external tools for modeling the
business processes via the Q&Adb.
Generating the Business Blueprint give you the companys business process
requirements in one document.
Generating the Business Process Master List gives you the business processes
which are in scope for Customizing in the Realization Phase.

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Blueprint Document Review and Signoff

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Blueprint Document Review and Signoff

Prepare for Presentation of Blueprint Review
The purpose of this task is to distribute the Business Blueprint to Team Members
and to organise the Business Blueprint review and signoff meeting.
Conduct Review and Signoff
The purpose of this task is to review and sign off the Business Blueprint. This
contains business processes and scenarios, gap between business processes
and system functions, reports, models, conversions and interfaces.
As a result of the Business Blueprint signoff, you confirm the following:

Process Design

Organisational Structure

Baseline Scope

Technical Design

System Landscape

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The purpose of Phase 3 : Realization

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The purpose of Phase 3 : Realization

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Creating Training Materials

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Goal, Content and Tools Configuration

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Testing in the Realization Phase

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Testing in the Realization Phase

Unit Testing This is the lowest level of testing where the program or transaction is
tested and evaluated for errors. Unit testing is normally the first test that is completed
During the configuration effort, and is focused towards the programs inner functions,
Rather than towards integration.
Scenario Testing During the configuration there is a need to test chains of
transactions that flow together and which reflect important business processes and
scenarios.
Integration Testing Final integration testing is accomplished through the execution of
predefined business flows, or scenarios, that emulate how the system will run your
Business. These business flows, using migrated data from the pre-existing systems,
will be performed in a multifaceted computing environment comprised or R/3, thirdparty software, system interfaces and various hardware and software components.
It is this environment that builds the necessary level of need to be an evolutionary
process that is driven from your previous testing efforts. The test cases and scenarios
That were used for Baseline and Final Configuration need to be reviewed and
enhanced for the integration testing.
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The purpose of Phase 4 : Final Preparation

Overview Diagram: Implementation Roadmap (4)

Implementation
Roadmap

Phase 1
Project Preparation
Phase 2
Business Blueprint
Phase 3
Realization

Legend:
Unit
Unit

Phase 4
Final Preparation
Phase 5
Go Live & Support

Topic
Topic

September 6, 2015

SAP AG 1999

23

The purpose of Phase 4 : Final Preparation

The purpose of this phase is to complete the final preparation, including testing,
User training, system management and cut over activities, to finalize your
readiness to go live. This final preparation phase also serves to resolve all
crucial open issues. On successful completion of this phase, you are ready to
run your business in your productive R/3 system.
This phase includes the following work packages:
Project Management Final Preparation Phase
User Training
System Management
Detailed Project Planning
Cut Over
Quality Check Final Preparation Phase

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The purpose of Phase 4 : Final Preparation

Phase 4: Final Preparation - Work Packages (5)

Project Management
Training
System Management

Cutover

QC

Detailed Project Planning

September
SAP AG 1999 6, 2015

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Training Goal and Content

Training: Goal and Content
Ensure that all end users are adequately
trained prior to the Go Live date

Phase 3
Training Realization Phase
Define, Develop
and Finalize
Training &
Documentation
Conent

Develop Templates,
Standards and Review
Process

Define and Implement

Evaluation and
Improvement Process

September 6, 2015

SAP AG 1999

Phase 4

Conduct
Pre-Go-Live
End User
Training

Implement Training Logistics Plan

Finalize logistics for training and the
end user training schedule
Conduct End User Training
Conduct end user training
Obtain end user training evaluation data
Track attendance
Evaluate Training Effectiveness
& Implement Improvements
Analyze end user training evaluation data
& implement improvements
Identify post go-live training
requirements

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Training Goal and Content

End user documentation and training was developed in Phase 3. This included
setting up standards and review process for training content and documentation
development, in addition to defining an evaluation and improvement process
denoting power and other users in order to define, with the help of the training and
and development plan, the necessary training for production.
Considerations in the logistics area include planning of training facilities, and
producing copies of the end user documentation and other training material.
Important: End user training and the preparation of training material are often the
most time consuming and costly aspect of the system implementation. Changes in
the procedure can influence considerably the time and costs of an R/3
implementation.

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Transport
Transport

Tool
Customizing
Transport
System

Client
Copy
Function

SAP
System
Development
Customizing

SAP (Targ.)
System

automatic
system setting
recording

Production

SAP
System
Training
XXX

Client zxx
Client yxx

Development
Customizing Client xxx

September 6, 2015

SAP AG 1999

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Transport
The Customizing Management System (CMS) manages the transport
requests
in the R/3-System in relation to an assigned Customizing Project.
In the CMS, you can use the transport requests to copy SAP objects from
one
system, such as the development system, to a target system, such as the
production system.
You can also use the client copy function to copy SAP objects from one client
(development client) to another client (training client) of the system as
defined
by a transport request. The system settings of the Customizing transactions
are automatically recorded in transport requests. It is assumed that the client
has been set correctly.
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The Purpose of Phase 5 : Go Live & Support

Overview Diagram: Implementation Roadmap (5)

Implementation
Roadmap

Phase 1
Project Preparation
Phase 2
Business Blueprint
Phase 3
Realization

Legend:
Legend:
Unit
Unit

Phase 4
Final Preparation
Phase 5
Go Live & Support

Topic
Topic

September 6, 2015

SAP AG 1999

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The Purpose of Phase 5 : Go Live & Support

The purpose of this phase is to move from a pre production environment
to live production operation. You must set up a support organization for
end users, not just for the first critical days of your production operations,
but also to provide long term support.
During this phase, end users of the SAP system have many questions.
There must be a solid end user support organization easily accessible to all
end users. This phase is also used to monitor system transactions and
to optimize overall system performance. Finally, the completed project is
closed.

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Go live support and continuous improvement

Workflow in Work Package Go Live and Support
End of Project
Go Live and Support

Continuous Improvement

Production
Support

Project
End

Post Go-Live
Activities

System
Tuning

Provide support
to SAP Users and
to optimize
system
performance

Officially close
the project

Support R/3
System users
after the project is
in productive
operation and
develop long term
support strategy

Improve system
performance

SAP AG 1999

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Thank You
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