ERP

What are Enterprise Resource Planning (ERP)

Systems?

Incredibly large, extensive software packages used

to manage a firms business processes.
Standard software packages that must be
configured to meet the needs of a company
Database programs with the following functions:
Input
Storage/Retrieval
Manipulation
Output

28,610+ Tables in SAP

ERP
Who are the big ERP vendors?

SAP, the German juggernaut

Systeme, Anwendungen, Produkte in der
Datenverarbeitung, or
Systems, Analysis and Products in Data Processing.
Dont be a sap!

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)

Microsoft Great Plains, aimed at smaller
companies

SAP Business One is competing product

SAP R/3 Enterprise

FI
Financial
Accounting

QM

Workflow

PM

PS

Plant
Maint.

Quality
Mgmt.

Project
System

PP

SD

MM

Prod.
Planning

Sales &
Distrib.

Materials
Mgmt.

AM

HR
Human
Resources

Asset
Mgmt.

CO
Controlling

SAP R/3 Enterprise

FI
Financial
Accounting

Workflow

QM

PS

Quality
Mgmt.

Project
System

Plant
Maint.

PP

SD

MM

Prod.
Planning

Sales &
Distrib.

Materials
Mgmt.

AM

HR

SAP can use a

number of
database programs
to actually store
the data.

PM

Human
Resources

Asset
Mgmt.

CO
Controlling

Oracle
DB2
MSSQL

Configuration
Configuration is the process of making
standard software fit your business. SAP, as
an example, has:
Over 8000 configuration decisions
Data structuring

Rewriting Code (Modifications)

Not recommended because of compatibility problems

when updated versions of the software are installed.

Customization

Sales divisions, distribution channels

Writing code at SAP-specified user exits

Third-party software solutions

Fitter Snacker Company

Calendars
Currencies
Inputs
Vendor
Master

CO
FI
Manufacturing
Process
Material
Master

Outputs
Cust.
Master
Pricing

Pricing

Basic
Data

Three-tier Client/Server Architecture

Application
Server

Application
Server
USER PCs

USER PCs
Database
Server

Application
Server

Application
Server

Two Tier Client/Server System

(Training Configuration)

Database and
Application
Server
User PCs

SAP vs. MS Office

Database and
Application
Server

Nothing is saved on your PC. Only things saved on our

server in Missouri are saved, and they are saved for good.
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Saving in Windows vs. SAP

In Window Applications, you save often
so you dont lose everything when you
get the Blue Screen of Death:

10

Saving in Windows vs. SAP

In SAP, there are very few delete options:

Dont save if things dont look 100%

correct! Exit the transaction and start over
11

Clients in SAP R/3

What is a client?

A way to separate data in the system

In some ways, a separate database
Column (attribute)
Also, a table entry
Mandt

Client
Row
(Record)

Field

201
201
201
202
202

12

Fitter Snacker Setup

SAP 5 Server
Client 501

Client 502

Client 503

01 Fitter Snacker

01 Fitter Snacker

01 Fitter Snacker

02 Fitter Snacker

02 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

03 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

99 Fitter Snacker

99 Fitter Snacker

13

Data Set Number (##)

I am data set number 00, not you!

Enter Cred. Contr. area ##CR

and Currency USD

14

SAP 5 System Landscape

501
FS Student

201
Config.

502
FS Student

202
CATT Test

503
FS Student

203
FS Master

15

Logging On SAP Gui

To log on to an R/3 system with the SAP Gui, you need
the proprietary SAP Gui (Graphical User Interface)
software loaded on your system and an internet
connection

Internet Connection
Account on
SAP R/3 System
in Missouri

PC with SAP Gui

16

SAP Gui Configuration

First, you need to tell the SAP Gui which system you
want to log into:

If you dont have

any systems defined,
click on New Item
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System Definition
(provided by UCC)
Text description (free)
Address of system (e.g.
sapd.umsystem.edu)
SAP Router usually
not required
System ID
Logical name of system
System Number
Frequently 00, but not always
R/3 System Selected

18

Configured SAP Gui

Select System:
double-click or
Logon button

19

Logging On

Enter Client
Enter User (R/3 Account)
Enter Password (R/3 Account)
Dont worry about language
English will default in

20

Logging On

On the first time logging in to

a new account, you will have
to change the passwordtry
To remember your new
Password WITHOUT WRITING
IT DOWN!
Then a message or two
Then . . . .

21

Success!

SAP Easy Access

Master Data Entry
Transaction Data Entry

22

Implementation Guide (IMG)

Where Configuration
Takes Place

23

Data Types
Master Data

Data that is relatively stable

Materials,

Customers, Vendors

Transaction Data

Data that is relatively temporary

Stored at various stages of a business
process
Customer

orders, purchase orders, production

orders, customer payments
24

Transaction Data

Transactions flow down

the river of time

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