Subjreg4yr Newstudent

Briefing Session for New Students
on Subject Registration Arrangement

Undergraduate Degree and Higher Diploma programmes
2015-16
Last Update: July 2015

Academic Secretariat, The Hong Kong Polytechnic University
Agenda
1.
2.
3.
4.
5.
6.
7.
How to access eStudent

Subject Registration Schedule
Preparation for Subject Registration
i. Study Information
ii. Personal Checklist
iii. Subject Search
Subject Registration
Add/Drop Period
Common Errors in Subject Registration
Contact Us
Appendix 1: NetID Registration
Appendix 2: What to do with subjects with no more vacancy
(Preferred Subject Indication)
1. How to access eStudent
URL of eStudent
http://www.polyu.edu.hk/student/; or
https://www38.polyu.edu.hk/eStudent/ (Direct link)
Use Chrome / Internet Explorer 7 browsers

Login by NetID & NetPassword.
(Activate your NetID on the next day after the programme registration. For steps,
please read Appendix 1: NetID Registration.)
1. How to access eStudent
eStudent covers subject registration, timetable, assessment

result, etc.
2. Subject Registration Schedule
New Students Enrolled on Full-Time Programmes and completed

programme registration on or before 21 Aug 2015
Earliest Commencing
Time / Mock Subject
Registration
(Including CAR
Subjects)
Add/Drop Period
21 - 22 August 2015
24 August* 23:59 of 25 August 2015
(with a clearance buffer of 2.5 hours till 02:30 of the following day)
31 August* 23:59 of 12 September 2015

* Depending on the earliest commencing time assigned
2. Subject Registration Schedule
New Students Enrolled on Full-Time Programmes and completed

programme registration during 22 Aug - 26 Aug 2015
Earliest Commencing
Time
(Including CAR
Subjects)
Add/Drop Period
26 August 2015#
27 August* 23:59 of 27 August 2015
31 August* 23:59 of 12 September 2015

* Depending on the earliest commencing time assigned

#
Students who completed programme registration on 26 Aug
can check their earliest commencing time on 27 Aug.
3. Preparation for Subject Registration
Check the following information on

21 August 2015:
Your subject registration records (Study Information)
Your earliest commencing time for subject
registration (Personal Checklist)
Searching for subject information (Subject Search)
To search CAR subjects for registration
3(i). Study Information (eStudent > My Profile > Study Information)
Select Academic Year/Semester e.g. 2015-16 Semester 1
2015
2015 - 16 Semester 1
Prior approval by your Department is required for

dropping of subjects pre-assigned/registered by your
department
3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist)
You can check

subject registration period
your assigned earliest commencing time for performing
subject registration
no system service from 08:00 08:59 on the last day of
subject registration
Subject Registration Activities
Registration Period
Subject Registration Full-Time

Programmes
24-Aug-2015
13:30
to
System Re-opening Period
25-Aug-2015
09:00
to
You should
confirm your
Subject
selection ONCE
Your
add/drop
count will be
accumulated
25-Aug-2015
08:00
Yes
No
26-Aug-2015
02:30
N/A
No
3(iii) Subject Search (eStudent > Information > Subject Search)
Search CAR subjects information

1. Select By Subject
2. Select Category
3. Press Search
1
Subjects on offer will be shown.

Click the subject code to view details.

Subject Code
Subject Title
APSS1A01 [Synopsis]
FROM CRADLE TO GRAVE LIFE COURSE TRANSITIONS IN MODERN SOCIETY
Subject Title in Chinese

Offering Department
DEPARTMENT OF APPLIED SOCIAL SCIENCES
Co-offering Department
Nature
Normal
Category
Ug-CAR Human Nature, Relations & Development

HD-CAR Human Nature, Relations & Development
China-Study Requirement
Credit(s)
3.0
Level
Duration
1
1 semester(s)
Consecutive Pattern
Student Contact Hour(s)
Subject Requiring Selection
Lecture
42.0
No
This part shows the

basic information of the
subject, e.g. category,
duration, etc.
You can view the
subject synopsis by
clicking the link.
Subject
Pre-requisite(s)
Co-requisite(s)
Exclusion(s)
APSS487
Faculty/Department Exclusion(s)
Category
Faculty/Department
HD-CAR Community, Organization &

Globalisation
APSS
HD-CAR Human Nature, Relations &

Development
APSS
Ug-CAR Community, Organization &

Globalisation
APSS
Ug-CAR Human Nature, Relations &

Development
APSS
Programme Exclusion(s)
Category
Programme
HD CAR
61430-
Ug CAR
32498-
This part shows the

requirement for taking
the subjects, e.g. subject
pre-requisite/co-requisite
requirement or any
subject/programme
exclusion.
Checking the class timetable information

Subject Group
Class Timetable
1000
View
Students of the programmes are eligible

for taking this subject group
Group Type
Group Size
Vacancies
University
Wide
100
100
This part shows

the offering
details, e.g.
whether the
subject is
offered to your
programme,
vacancy,
timetable info.
Subject
Code
Subject Title
Subject
Group
Code
Component
Code
For
Every
(Week)
Start
Week
End
Week
Day of
Week
Start
Time
End
Time
Venue
Teaching
Staff
APSS1A01
FROM CRADLE TO GRAVE - LIFE

COURSE TRANSITIONS IN
MODERN SOCIETY
1000
LEC001
13
Mon
08:30
11:20
Z403
May LAM
Remark
4. Subject Registration
To ensure a fair chance to all

students in registration of subjects,
students can confirm their
selection ONCE, and changes
could be done during Re-opening
period for each round, or during the
add/drop period
Important Note:
Subject Registration will go on
during rainstorm warning /
typhoons / public holidays.
Select the relevant Academic Year/Semester
2015-16 Semester 1
Subject Registration Page:

Left hand side: Search and Select Subject(s)
Right hand side: My Subject Shopping Cart
Search and Select Subject(s) block

Use this to select subject(s) and put in the basket (i.e My
Subject Shopping Cart block)
My Subject Shopping Cart block
Use this to confirm your selected subjects
Search subject(s) :
1. Search subject by Basic Search (If you know the
subject code)
Search subject(s) :
2. Search subject by Advanced Search (Choose by
Programme and Subject Category)
Select subject(s) :
1. Select the subject group with vacancy and press +
button
Select subject(s) :
2. Select the component(s) and press Add to Cart
button
(one component from each type by ticking the check box
e.g. LEC and SEM, Select one LEC and one from SEM)
Select subject(s) :
3. The selected subject will be displayed in the My Subject
Shopping Cart block
LEC001
SEM002
Repeat Search and Select for other subjects.

Confirm subject(s) :
After selecting ALL subjects, Confirm them.
Prior approval by your Department is

required for dropping of subjects
pre-assigned/registered by your
department
LEC001
SEM002
Successful Completion:
Wait for a confirmation page with the registered subjects &
a reference number.
Double check your records via My Profile > Study Information

Check your personalized timetable via My Timetable > Class
Timetable
7.5
Subject
Code
Subject Title
Credit
Subject Group
Component
Subject Registration Type
AF1605
INTRODUCTION TO ECONOMICS
3.0
1001
LEC001
TUT001
Registered Pre-assigned
Need approval before dropping
FB1003
FRESHMAN SEMINAR
3.0
1001
SEM004
Registered
MM1051
TANGO! MANAGING SELF & LEADING OTHERS
3.0
1001
LEC001
SEM002
Registered
For Changing Class (Group/Subject Component)

Step 1:
Input the subject code via Basic Search and
press Search
Step 2:
Select the subject group you wish to change
and press +
For Changing Class (Group/Subject Component)

Step 3:
Select the component(s) you wish to change
with vacancy and press Add to Cart
Step 4:
After finishing ALL subjects, press Confirm to
proceed further.
5. Add/Drop Period
Add/Drop Period
Procedures are the same as Subject Registration shown

above.
If you add/drop subjects more
than 4 times (i.e. add/drop
count 5), your earliest
commencing time to access
subject registration in the next
semester will be postponed.
(This arrangement is not applicable to the

Summer Term Add/Drop Period and
also the new students in their 1st
semester.)
6. Common Errors in Subject Registration
Error messages will be shown on top as follows.
2015-16
1. Not yet reach your earliest commencing time for Subject Registration
You can only enter the subject registration page according to the earliest
commencing time assigned to you. Your earliest commencing time has been shown
in the message or you can check the details from your personal checklist.
2. Cannot login the Subject Registration function, the webpage keeps

showing The function is not available... even though the earliest
commencing time for Subject Registration is reached
Close your existing browser. Open the browser (i.e. Chrome or Internet Explorer)
with eStudent website (www.polyu.edu.hk/student), input with your NetID and
NetPassword.
DO NOT bookmark any individual webpage under eStudent. Please login eStudent
properly via www.polyu.edu.hk/student or direct URL
https://www38.polyu.edu.hk/eStudent.
3. Fail to fulfill the subject requirement for registration
You are not allowed to register on the subject if you have not fulfilled its prerequisite/co-requisite/exclusion requirements. Please check the subject
requirement listed in Subject Details or Subject Synopsis.
4. No vacancy for the subject group/component groups
You are not allowed to register on a subject with NO VACANCY. Please select other
subject groups/subject components.
You can indicate your wish in taking the subject via Preferred Subject Indication
function (Appendix 2).
5. Class timetable clashes between 2 Subjects
You are not allowed to register on the subject(s) if there is time-clashes. Please
select other subject group/components for registration.
6. Study load in a semester
You are not allowed to register more than 21 credits in a semester. If you have
need to do so, please approach your programme offering departments for
approval.
7. A checkbox Prevent this page from creating additional dialogs /

( ) ( ) is shown when confirming
your subject selection.
1. A pop-up box will be

shown after pressing
Confirm button.
2. Check again if these subjects are correct

and press OK to proceed further.
If a checkbox Prevent this page from

creating additional dialogs / ( )
( )is shown,
DO NOT mark a tick in this box.
Press OK to proceed further if the

subjects are correct.
7. Contact Us
Refer to the Student Handbook for regulations

Check FAQ from eStudent
Email: aswebreg@polyu.edu.hk
Hotline: 27665599 / 27665191 / 27665172
Q&A
Enjoy your study at PolyU!

Activate your NetID via myPolyU Portal at PolyU website (www.polyu.edu.hk).
Get ready your PolyU Student Identity Card and Programme Code of the programme you are registered on.
1. Click New Student
2. Click NetID Registration
3. Create your User ID (i.e. your Student No., which is printed on

your student ID card)
4. Go through the validation process
For Programme Code, input the first 5 digit of your programme. e.g. 01234-ABC,
you should input 01234.
If you encounter problem in activation of your NetID, please contact our Information Technology
Services Office (ITS) hotline - 2766 5900
Back to Part 1 How to access eStudent
Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)
Indicate your Preferred Subjects when there is no

vacancy for the subject group
Department will contact you if study places of your preferred
subject become available after the subject registration or
add/drop periods.
Unlimited access to this function
How to indicate your preferred subjects:

1. You should COMPLETE your subject registration
process.
2. At the confirmation page, there is a hyperlink for
entering the Preferred Subject Indication function.
7.5
Subject
Code
Subject Title
Credit
Subject Group
Component
Subject Registration Type
AF1605
INTRODUCTION TO ECONOMICS
3.0
1001
LEC001
TUT001
Registered Pre-assigned
Need approval before dropping
FB1003
FRESHMAN SEMINAR
3.0
1001
SEM004
Registered
MM1051
TANGO! MANAGING SELF & LEADING OTHERS
3.0
1001
LEC001
SEM002
Registered
3. Search and select subjects (similar to the subject

registration).
You can select up to 5 choices with prioritization.
4. Press Confirm to complete the process.
Back to Part 6 Common Errors in Subject Registration

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Briefing Session for New Students

on Subject Registration Arrangement

Last Update: July 2015

How to access eStudent

1. How to access eStudent

Use Chrome / Internet Explorer 7 browsers

Academic Secretariat, The Hong Kong Polytechnic University

1. How to access eStudent

eStudent covers subject registration, timetable, assessment

Academic Secretariat, The Hong Kong Polytechnic University

2. Subject Registration Schedule

New Students Enrolled on Full-Time Programmes and completed

31 August* 23:59 of 12 September 2015

* Depending on the earliest commencing time assigned

Academic Secretariat, The Hong Kong Polytechnic University

2. Subject Registration Schedule

New Students Enrolled on Full-Time Programmes and completed

31 August* 23:59 of 12 September 2015

* Depending on the earliest commencing time assigned

3. Preparation for Subject Registration

Check the following information on

Academic Secretariat, The Hong Kong Polytechnic University

3(i). Study Information (eStudent > My Profile > Study Information)

Select Academic Year/Semester e.g. 2015-16 Semester 1

Prior approval by your Department is required for

Academic Secretariat, The Hong Kong Polytechnic University

You can check

Subject Registration Activities

Subject Registration Full-Time

System Re-opening Period

Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Search (eStudent > Information > Subject Search)

Search CAR subjects information

Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Search (eStudent > Information > Subject Search)

Subjects on offer will be shown.

Academic Secretariat, The Hong Kong Polytechnic University

3(iii) Subject Search (eStudent > Information > Subject Search)

Subject Title in Chinese

DEPARTMENT OF APPLIED SOCIAL SCIENCES

Ug-CAR Human Nature, Relations & Development

This part shows the

HD-CAR Community, Organization &

HD-CAR Human Nature, Relations &

Ug-CAR Community, Organization &

Ug-CAR Human Nature, Relations &

This part shows the

3(iii) Subject Search (eStudent > Information > Subject Search)

Checking the class timetable information

Students of the programmes are eligible

This part shows

FROM CRADLE TO GRAVE - LIFE

Academic Secretariat, The Hong Kong Polytechnic University

To ensure a fair chance to all

Academic Secretariat, The Hong Kong Polytechnic University

Select the relevant Academic Year/Semester

Academic Secretariat, The Hong Kong Polytechnic University

Subject Registration Page:

Academic Secretariat, The Hong Kong Polytechnic University

Search and Select Subject(s) block

Academic Secretariat, The Hong Kong Polytechnic University

Academic Secretariat, The Hong Kong Polytechnic University

Academic Secretariat, The Hong Kong Polytechnic University