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LO275 Technical Aspects in LIS

with Special Focus on Production

LO275

Technical Aspects in LIS with


Special Focus on Production

SAP AG

Copyright

Copyright 2001 SAP AG. All rights reserved.


Neither this training manual nor any part thereof may
be copied or reproduced in any form or by any means,
or translated into another language, without the prior
consent of SAP AG. The information contained in this
document is subject to change and supplement without prior
notice.
All rights reserved.

Level 2
LO020

Level 3

Information Systems
LO935

5 days

Flexible Planning
Flexible Planning

Processes in
Processes in
Procurement
Procurement
LO150

2 days

5 days

Processes in Sales
Processes
in Sales
and
Distribution
and Distribution

LO930
2 days
Logistics Information
Logistics
Information
System
(LIS)
System
(LIS)
Reporting
Reporting

LO050
5 days
Manufacturing
Manufacturing
Planning
& Execution
Planning
for Discrete&&Execution
Repetitive
for Discrete & Repetitive

AC615
2 days
Executive Information
Executive
Information
System
(EIS)
1System
(EIS)
1Reporting
Reporting
CA705
2 days
Basics of the Report
Basics of the Report
Painter/Report
Writer
Painter/Report Writer

LO555
2 days
Technical Aspects in
Technical
Aspects
in
LIS
with Special
Focus
LIS
with
Special
Focus
on PURCHIS/INVCO
on PURCHIS/INVCO
LO630
2 days
Technical Aspects in
Technical
Aspects
in
LIS
with Special
Focus
LIS
with
Special
Focus
on SIS
on SIS
LO275
2 days
Technical Aspects in
Technical
Aspects
in
LIS
with Special
Focus
LIS
with
Special
Focus
on PPIS
on PPIS
AC620
2 days
Executive Information
Executive
Information
System
(EIS)
2System
(EIS)
2Setting up the System
Setting up the System
CA710
3 days
Advanced Functions
ofAdvanced
the ReportFunctions
Writer
of the Report Writer

LO940

2 days

Advanced LIS
Advanced LIS
Configuration
Configuration

Course Prerequisites

Recommended:

Basic Knowledge of the Data Dictionary is useful but not


mandatory

Required:

Course LO930 - Logistics Information Systems (LIS)


Reporting

Detailed knowledge of the contents of the courses LO050 Manufacturing Planning & Execution for Discrete and
Repetitive Manufacturing
or LO060 - Process Manufacturing

Participants:

Target Group

Project team members responsible for


configuring the Shop Floor Information System

Duration: 2 days

Course
Overview
Contents:
Overview
The LIS System and its Components

The Shop Floor Information System

Course Goal

This course will prepare you to:

Outline how LIS information structures form the basis for

standard analyses
Detail the function of communication structures
Use the options for finely tuning statistics updates in LIS
Name the PP processes that are statistically relevant in LIS
Create your own field catalogs for characteristics and key

figures
Create your own information structures with self-defined

characteristics and key figures


Use formulas and conditions for finely tuning the statistics

update in LIS

Course Content
Preface
Unit 1

Course Overview

Unit 2

Information Structures

Unit 3

Update Rules

Unit 4
Unit 5

Unit 6

Extended Updating
Control

Unit 7

Rebuilding Statistics
Data

Application-specific
Customizing

Unit 8

Special Topics

Individual Information
Structures

Unit 9

Conclusion

Unit10

Outlook - Business
Information Warehouse

Main Business Scenario


You are a member of your company's implementation

team for reporting. You have to define an evaluation


structure that enables your company to analyze
production data for each plant.
These analyses must include the following information:

plant, MRP controller, material, order, and work center.


Subprocesses relevant for the analyses must include
production orders, confirmations, goods receipts and
goods issued. These statistics are to include quantities
and times.
Standard structures may suffice for most of your

requirements, but there may also be special situations


where you will have to create your own structures to
provide the information needed.

OLAP

Data Warehouse Concepts

Online
analytical
processing

Analysis tools

DATA
WAREHOUSE
OLTP

Aggregated information
External
data

Materials
management
Sales

Production
planning

Finance

Integrated Application Modules

Online
transaction
processing

SAP Open Information


Warehouse
EIS
EIS

LIS
LIS

HIS
HIS

FIS
FIS
Profit/
costs

Orders
Inventories
Capacities
Seasons

CIS
CIS

Employees
100
ROI
Open items Qualifications
1988 1994

R1 ------ -----: ------ -----: ------ -----R4

------ ------

se Sales
a
h
c
r
u
P
ord
orders Salesers

Time

es
Invoic
nce
a
n
o
e
r
t
s
d
e
n
s
i e
ers M
Purcha
Invaoic rs ance
s
r
e
d
ord cts Pro orMaeinten
je cts Produc rders
duc o
Proje o
orde
t
rs ion

100

SAP Logistics Information


System
LIS
SIS
SIS

PURCHIS
PURCHIS

INVCO
INVCO

PPIS
PPIS
1988 1994
R1 ------ -----: ------ -----R4 ------ ------

QMIS
QMIS

PHIS
PHIS

WMIS
WMIS

SD

MMPUR

MMIM

PP

QM

PM

WM

R/3

RIS
RIS

Logistics Information System


Standard
Analyses

Planning

Flexible
Analyses

Logistics Data
Warehouse

Copy
Management

Central
Update
External Data

Online/
Background

Internal Data
(R/2 - R/3)

Course Overview Diagram - Data


Flow in LIS

Standard
Standard
analysis
analysis

S...

Analysis program

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

Information structure
Information structure

Update
Update
rules
rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SP AG S

AFKO
AFPO

AFKO

AFPO

Application
Application

PPIS - Objectives and Key


Figures
Optimum
Capacity Load
Utilization

Low
Stocks
Operational
Efficiency
Short
Lead Time

Faithfulness to
Deadlines

May 4
5 6 7
2 3
213 14
1
9 10411 20 21
18
7 18 19
15 16 1 5 26 27 28
42
22 23 2
29 30 31

Planned/Actual Comparison
Production Planning

Planned
Planned

Production Control

Target
Target

Production

Actual
Actual

Shop Floor
Information System

Unit Summary
In the area of production, LIS provides the Shop
Floor Information System which can be used to
permanently monitor the target criteria for shop
floor control.

Information
Structures
Contents:
Basic Features
Shop Floor Information Structures
Field Catalogs in LIS

User-Defined Information Structures

SAP AG 1999

Information Structures: Unit


Objectives
At the conclusion
of this unit, you will be able to:
Outline how LIS information structures form the
database for standard analyses
Describe how the standard information structures
are organized in the Shop Floor Information
system
Create your own information structures with any
combination of characteristics and self-defined
key figures

Information Structures: Course


Overview Diagram
Analysis program

S...

Standard
Standard
analysis
analysis

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

Information
Information
structure
structure

Update
Update
rules
rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SAP AG 1999

AFKO
AFPO

AFKO

AFPO

Application
Application

Information Structures: Business


Scenario

Management wants an online analysis tool that will allow them to


see monthly production figures based on Plant and MRP controller
data.

An existing system is currently being used for reporting, and the


users do not want to lose this functionality. You have been asked to
analyze the existing reporting structures within R/3 to see if any of
them will meet the needs stated in the above business scenario.

After working with PPIS for a short time, Management has


requested a report that includes only the plant and work center
data. The areas to be measured include quantities and times.

Management has noticed that key figure updates are not periodspecific and wants this to be corrected.

In addition, Management requests that a key figure be developed


that reflects the efficiency of a work center.

Content of Information
Structures

S...

Time base

398
157

Characteristics

005

Key Figures

Week
Plant

Material

March
March 11
11
Mo Tu We Th

Fr

Sa Su

Target
lead time

Actual
lead time

Scrap

Costs

....

Key Figure Views


10

20

30

40

10

20

30

30

40

50

Order View

Schedule deviation
Lead time
Execution time
Wait time
Quantity
Scrap

10

20

Work center view

60

Schedule deviation input


Schedule deviation output
Lead time
Execution time
Wait time
Quantity
Scrap
Capacity utilization load

Events and Key Figures

Event

Key Figures

Order

Goods
Issue

Confirmation

Goods
Receipt

Target lead time


Target execution time
Planned order quantity
Quantity issued
Value issued

Actual lead time


Scrap quantity
Actual waiting time
Goods receipt quantity
Schedule deviation

Info Structures for


Production/Process Orders
Time base

Characteristics

398
157
005

Key Figures

S021
S021 Production
Production order
order
Plant

Material

Order

Day

Order...

Day

Target
lead time

Actual
lead time

Scrap

S022
S022 Operation
Operation
Plant Work center Material

Rel. schedule deviance

Actual
lead time

S023
S023 Material
Material
Plant

MRP controller

Material

Month

No.
purch. ord.

Month

Capacity utilization load

Lead time deviance

S024
S024 Work
Work center
center
Plant

Planner group Work center

Wait time

Material-Based Key Figure: Lead


Time
PE

PS

Weekday

Thur
23.5.

Fri
24.5.

Factory calendar day

Sat
25.5.

Sun
26.5.

Mon
27.5.

Tues
28.5.

Wed.
29.5.

Thur
30.5.

Fri
31.5.

Sat
1.6.

Sun
2.6.

Mon
3.6.

Planned lead time:


Target lead time:
Actual lead time:

Delivery date in plan. order - start date in plan. order + 1


Scheduled finish date - scheduled finish date + 1
Actual delivery/finish date - actual start date + 1

Exact lead time:

lead times operation

Operation

Work-Center-Related Key
Figure: Lead Time
10
20
30
40

Milling

Drilling

Drilling
Deburring
Time

Start date
Order header

Wait time of
predecessor

Move
time

Wait
time

Confirmation predecessor
Start calculation of lead time

Lead time:
Finish operation - input - wait time predecessor (+ 1)

Setup/processing
tear down

Confirmation
Finish calculation
of lead time

Capacity Key Figures in PPIS (1)


Work center 123
Capacity Load
Available cap. (h)
Capacity rqmnts
FA 1012, Op. 30 10

Monday
6
4

Capacity rqmnts
FA 1014, Op. 30 30
Capacity Load
Utilization

67%

Tuesday
8

Wednesday Thursday
8
8

Friday
6

113%

113%

63%

83%

Load Utilization for


Mon. - Fri.

(4 + 9 + 9 + 5 + 5) / (6 + 8 + 8 + 8 + 6) = 32 / 36 = 89%

Load Utilization for


Mon. - Wed.

(4 + 9 + 9) / (6 + 8 + 8) = 22 / 22 = 100%

Capacity Key Figures in PPIS (2)


Work center 123
Capacity Load
Available cap. (h)
Capacity rqmnts
FA 1012, Op. 30 10

Monday
6
4

Capacity rqmnts
FA 1014, Op. 30 30
Capacity Load
Utilization

67%
0%

Tuesday
8

Wednesday Thursday
8
8

Friday
6

4
12

5
20

113%
0%

113%
150%

63%
0%

83%
333%

Load Utilization for


Mon. - Fri.

(4 + 9 + 9 + 5 + 5) / (6 + 8 + 8 + 8 + 6) = 32 / 36 = 89%
(12 + 20) / (6 + 8 + 8 + 8 + 6) = 32 / 36 = 89%

Load Utilization for


Mon. - Wed.

(4 + 9 + 9) / (6 + 8 + 8) = 22 / 22 = 100%
12 / (6 + 8 + 8) = 12 / 22 = 55%

Information Structures for Run


Schedule Headers
Time base

Characteristics

398
157
005

Key Figures

S025
S025 Run
Run schedule
schedule header
header
Plant

MRP
controller

Material...

Day

Goods receipt quantity

Scrap

Day

Confirmed quantity

Scrap

S028
S028 Rep.point
Rep.point statistics
statistics
Plant

MRP
controller

Material...

Information Structures for All


Orders
Time base

Characteristics

398
157
005

Key Figures

S026
S026 Material
Material consumption
consumption
Plant

Material

Component...

Day

Req.qty

Quantity issued

S027
S027 Product
Product costs
costs
Plant

Material

Activity type...

Day

Fix.planned costs Variable act. costs

Information Structures for


Repetitive Manufacturing
Time base

Characteristics

398
157
005

Key Figures

S225
S225 Goods
Goods receipt
receipt for
for rep.
rep. man.
man.
Plant

MRP controller Material...

Day

Goods receipt quantity

Scrap

S226
S226 Material
Material cons.
cons. -- rep.
rep. man.
man.
Plant

Material

Component...

Day

Req.qty

Quantity issued

S227
S227 Product
Product costs
costs -- rep.
rep. man.
man.
Plant

Material

Activity type...

Day

Fixed actual costs Variable actual costs

Information Structure for Kanban


Time base
Characteristics

398
157
005

Key Figures

S029
S029 Kanban
Kanban
Plant

Supply area ...

Day

Container

Actual qty

Wait time

Field Catalogs: Source and


Reference Fields
FIELD CATALOGS
Field

Source Field

Reference Field

Material

MCAFPO-MATNR

MCAFPO-MATNR

Incoming orders MCAFPO-WEMNG

MCAFPO-WEMNG

Incoming orders MCAFPO-WEMNG

MCFKENNZ-ZZMNG

...

...

...

Final
confirmation
S5nn/XYZ
Order
Material

Number ...
value ...

4711
Pump

Quantity

72190

Technical
features

S6nn
Characteristics:
S6nn-MATNR...
Update Rule S6nn/XYZ
Key figure

Source/Requirement

Goods receipt

MCAFPO-WEMNG /..

Key Figures:
S5nn-WEMNG

999980
S5nn-ZZMNG

0 01 0 7 2 1 7 0

Creating Information Structures


FIELD CATALOGS

DDIC

Field

Source Field

Reference Field

Plant

MCAFKO-WERKS

MCAFKO-WERKS

Goods receipt quantity MCAFPO-WEMNG

MCAFPO-WEMNG

Actual scrap quantity MCAFPO-IAMNG

MCAFPO-IAMNG

Info structure

S6nn

Application

04

ck
Pi

Characteristics
Plant

Key Figures
Goods receipt quantity

MRP controller

Lead Time

Material

Actual scrap quantity

Transp. table S6nn


Transp. table S6nn
... WERKS
... WERKS

DISPO
DISPO

MATNR ...
MATNR ...

Generation

up

Automatic Environment
Generation
Info structure

S6nn

Application

04

Characteristics

Key Figures

Plant

Goods receipt quantity

MRP controller

Lead Time

Material

Actual scrap quantity

DDIC Structure: S6nn


DISPO
MATNR
WEMNG
Planning
screens
Kunde
Customer
Plant
Material
Material
Material
Evaluation structure
DISPO
MATNR WEMNG

Standard
analyses

...

Database
table
S6nn

Generation

Information Structures: Unit


Summary
Information
structures in LIS are database tables
containing characteristics, time-related
characteristics, and key figures with the
associated units.

Within the SAP System, various information


structures are provided for each application
including a number of standard key figures.
In addition, you can use field catalogs and the LIS
tools to create your own individual information
structures.

Update
Rules
Contents:
Information Flow in LIS
Communication Structures in LIS
Defining Update Rules
Update Events
Activating Updates

Update Log

SAP AG 1999

Update Rules: Unit Objectives


At the conclusion of this unit, you will be able to:
Describe an overview of the data flow in LIS
Detail the function of communication structures
Master the techniques for finely tuning the
statistical update in LIS
Test the updating of self-defined info structures in
the system

Update Rules: Course Overview


Diagram

Standard
Standard
analysis
analysis

S...

Analysis program

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

Information structure
Information structure

Update rules
Update rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SAP AG 1999

AFKO
AFPO

AFKO

AFPO

Application
Application

Update Rules: Business scenario

The date for the goods receipt quantity in your new


structure will have to be changed so that it will be
updated in the correct period. A reliable
planned/actual comparison is not needed in this
case.
Management wants to track production activities
on a monthly basis. Although online updating is
needed for current data, they are concerned about
system performance.
Management requires some interim testing of the
new information structure.

Data Retrieval in LIS - Detail


S023

Period

Plant

MRP
controller

Material

No. of
orders

Goods
receipt
quantity

100

T-F100

71 pcs

1000

S021

10/98

Period

Plant

Material

Order

Goods
receipt
quantity

Actual
lead
time

4/10/98

1000

T-F100

12345

30 pcs

3 days

4/10/98

1000

T-F100

12346

41 pcs

4 days

Posting date 4/10/98


Item
1
2

Quantity

Material

Order

MvT

30 pcs
41 pcs

T-F100
T-F100

12345
12346

101
101

Update Rules - Key Figures

Info structure
Update group

Key Figures
....
....
....
Quantity

S6nn
10

Rules for Key Figure Quantity


Type of updating

Cumulative

....
....

Event

Goods receipt

Rules for
Key figure

Date field

Final del. date

Source Field

WEMNG-...

Requirements

...

Key figure formula

...

Copy

S6nn

Update Rules - Characteristics

Info structure
Update group

S6nn
10

Key Figures
....
....
....

Characteristics for Key Figure Quantity

Quantity

....
....
Rules
Char.

Characteristics

Source Table

Source Field

Order

MCAFKO

AUFNR

MRP controller

MCAFKO

DISPO

Plant

MCAFPO

WERKS

...

MC...

...

Copy

Order entry

Jan. 2000

Determining Periods
System date
Target quantity

Order

4711

Post

1000 pcs.
Adjust

1/00

Order release

Feb. 2000

Order

4711

2/00

3/00

4/00

Entry date
Post

700 pcs.
Adjust

1/00

2/00

3/00

4/00

Target/Actual Versus PeriodSpecific (1) System date


Jan. 2000
4711
Target/Actual quantity

Order entry

Order

1000 pcs.

Post

Adjust

1/00

2/00

3/00

4/00

Final delivery date


Post

Adjust

1/00

2/00

3/00

4/00

Target/Actual Versus PeriodSpecific (2) System date


Jan. 2000
4711
Target/Actual quantity

Order entry

Order

1000 pcs.

Post

Adjust

Goods receipt

Feb. 2000

1/00

4711
700 pcs.

Order

2/00

3/00

4/00

Final delivery date


Post

Adjust

1/00

2/00

3/00

4/00

Target/Actual Versus PeriodSpecific (3) System date


Jan. 2000
4711
Target/Actual quantity

Order entry

Order

1000 pcs.

Post

Adjust

Goods receipt

Feb. 2000

1/00

4711
700 pcs.

Order

2/00

3/00

4/00

Final delivery date


Post

Goods receipt

March 2000

4711
300 pcs.

Order

Adjust

1/00

2/00

3/00

4/00

Activating Updates
Update Parameters

Document
Document
Document

S021
S022
S023

Info Str. Description


S021 production order
S022 Operation
S023 Material
.
.
.

S023 Material
Period unit
Posting period
Month
Week
Day
Update
No updating
Synchronous update (1)
Asynchronous update (2)
Asynchronous update (3)

Problems
During
Updating
Check list

Document

Document
Document

Was the update program generated without errors?

Is updating activated for this info structure?

Has the update flag been set for the order type?

Debugging Tools

S021
S022
S023

Update Log

Update Rules: Unit Summary


You are now able to:

Use update rules to define for each information


structure how individual key figures should be
updated.
Fine-tune date, event, and source field references
for each key figure.
The characteristics combination to be updated
can also be set for each key figure.
Easily monitor update processes using logs.

Application-Specific
Contents:Customizing
Selection of Process and Production Orders
Release Versions

Performance Settings

SAP AG

Application-Specific
Customizing:
At the conclusion of Unit
this unit, Objectives
you will be able to:
Tailor the update function to suit your specific
needs

Application-Specific
Customizing: Overview
Analysis program

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

S...

Standard
Standard
analysis
analysis

Information
Information
structure
structure

Update rules
Update rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SAP AG

Application

AFKO
AFPO

AFKO

AFPO

Application
Application

Activating the Statistics Update


Order

Process and production orders

4711

Update

1000 pcs.

S6nn
S6xx

Depending on order type


Release versions
Release

Reschedule

S6zz
S6yy

Header

Item

Release versions

Operation

Performance Customizing

Deactivate communication structures


Costs
Goods issues
Operations

Settings at operation level


Capacity
Execution time

Other settings

Goods issue

Application-Specific
Customizing:
Unit
Summary
Application-specific
customizing
has a significant
influence on the data to be updated.

You are now able to

Identify which order types are statistically relevant

Use release versions to obtain better target data

Define settings to improve performance of updates


and standard analyses

User-Defined Information
Contents:
Structures
Implementing User-Defined Characteristics
and Key Figures
Enhancing Communication Structures

Characteristics as Key Figures

SAP AG

User-Defined Information
Structures
Objectives
At the conclusionUnit
of this unit,
you will be able to:
Implement user-defined key figures and
characteristics for your own updating purposes
Specify the steps required to enhance
communication structures
Outline the problems involved with limiting the
number of characteristics to 9 per information
structure, and provide solutions to these

User-Defined Information
Structures: Course Overview
Diagram
Analysis program

S...

Standard
Standard
analysis
analysis

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

Information
Information
structure
structure

Update rules
Update rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SAP AG

AFKO
AFPO

AFKO

AFPO

Application
Application

User-Defined Information
ManagementBusiness
Structures:
Scenario
requires a new monthly
efficiency
evaluation for the individual work centers. This
evaluation should be based on the total of all
activity types.

Since your company uses special work centers


where the first three characters have a particular
significance, Management wants another
evaluation level based on these three characters.

Field Catalogs: Source and


Reference Fields
FIELD CATALOGS
Field

Source Field

Reference Field

Work center

MCAFVG-ARBPL

MCAFVG-ARBPL

W.cntr efficiency

MCFKENNZ-ZZEFF

Total activity

MCFKENNZ-ZZLST

Technical
features

...
...

...

Confirmation
S5nn/XYZ
Order
Operation

S6nn
Characteristics:
S6nn-ARBPL...
4711
0010

Number ...
value ...

Setup time 30 min


Machine
10 hrs
Personnel 11 hrs

Update Rule S6nn/XYZ


Key figure

Source/formula

W.cntr efficiency
Total activity

Formula 950
Formula 951

Key Figures:
S6nn-ZZEFF
...
S6nn-ZZLST
23.5 hrs

User-Defined
Key
Figures:
New
Info structure (DDIC table)
Reference Fields
Name
ZZEFF

Data element
ZZ_EFF

Text
Work center efficiency

Field catalog
Source Field Reference Field
Name
Work center efficiency
MCFKENNZ-ZZEFF

Reference structure MCFKENNZ


..DDIC Append structure ZAMCFKENNZ
Field name Data element
ZZEFF
ZZ_EFF

Text
Work center efficiency

DDIC Data element


Name
Domain
ZZ_EFF
MENG15
Text
DDIC Domain
Work center efficienc
Name
Type
Length
MENG15 QUAN 15
DDIC

Name

Enhancing Communication
Info Structure S6nn
Structures
Data element

MAUFNR MAUFNR

Type Text
...

Higher-lev.ord.

Field Catalogs
Name Source Field
Reference Table
Maufnr MCAFKO-MAUFNR MCAFKO-MAUFNR
....
....
....

DDIC Structure MCAFKO


Periods
Characteristics
Key figures
Append ZAMCAFKO

Structure ZAMCAFKO
Name
MAUFNR

Data element. ... ...


MAUFNR
DDIC

Info Structures with


Characteristic-Based Key Figures
Key Figure Catalog (New)
Field

Source Field

Order type

MCAFKO-AUART

MRP controller MCAFKO-DISPO

S6nn
Characteristics (Key)
Version
Period
Characteristic 1
......
Characteristic 8
Production order
Key figures (data part)
Order type
MRP controller
Quantity
Time

Reference Field

MCAFKO-AUART
MCAFKO-DISPO

Create Information Structure


Info structure

S6nn

Application

04

Production

Type of info str.


Characteristics

Standard
Key Figures

Char.1

Order type

...

MRP controller

Char. 8

Quantity

Order

Time

Characteristic-Based Key Figures


in Standard Analyses
Analysis

Standard Analysis:
Analysis: Selection
Selection Screen
Screen
Standard
Characteristics
Char.1
...
Order

Plant
Hamburg
Berlin

Selections Using Key Figures


Order type
MRP contr.

Period to Analyze
Month

Plant

Hamburg

Order type

Quantity Time

Production ord. 60,000


Process order 40,000

10.0
11.0

Quantity

Time

100,000
10.5
200,000
15.3
Drill Down by
Order
Order type
MRP controller
Char.1
...
Char. 8
Plant
Month

User-Defined Information
Structures:
Unit Summary
You are now able to:
Carry out the preparations in the Data Dictionary
that are necessary to add new fields to the system
In doing so, you define the technical and text
attributes of the key figures.
This information is then transferred to userdefined field catalogs, which form the basis for
creating information structures.

Extended
Updating
Control
Contents:
Formulas and Conditions

Cross-Application Updating

SAP AG

Extended Updating Control: Unit


Objectives
At the conclusion
of this unit, you will be able to:
Finely tune the statistics update function in LIS
Use information structures across applications

Extended Updating Control:


Overview
S...

Analysis program

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

Standard
Standard
Analysis
Analysis

Info structure
Info structure

Update rules
Update rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SAP AG

AFKO
AFPO

AFKO

AFPO

Application
Application

Extended Updating Control:


The
Business
scenario
new fields created
in the new information

structure are not updated automatically. Updating


by appropriate business transactions must be
defined in the system.

Formula-Driven
Key Figure
Update Rules
Valuation

Info structure
Update group

Key figure
....
Quantity
....
Rules for
Key figure

S6nn
10

Rules for Key Figure Quantity


Type of updating

Cumulative

Event

Order

Date reference

Doc.date

Source field
Condition
Key figure formula
Copy

Formula Editor
........................................................
...
Formula 947
947
FORMULA_VALUE =
...
MCAFKO-....
...
Double-click

Formula-Driven
Characteristic
Update Rules
Valuation

Info structure
Update group

Key figure
....
Quantity
....
Rules for
Char.

S6nn
10

Characteristics for Key Figure Quantity


Char.

Srce fld.

Material

MCAFKO

Srce tab. O L
MATNR

901

MRP controller
Plant

MCAFPO

...

MC...

Continue

Formula
Dou
bleclic
k

WERKS

...Formula Editor

....................................................................
...
Formula 901
FORMULA_VALUE_OBJECT =
...
MCAFKO-....
...

Special
Updating
Customizing LIS:
Formulas and Control
Conditions
Production
Key figure formulas:
...
900
...

Work center efficiency

Requirements:
...
900
...

No sub-operations

Editor

....................................................................
FORMULA_VALUE =
MCAFVG-LSTEFF1 +
MCAFVG-LSTEFF2 +
MCAFVG-LSTEFF3 +
MCAFVG-LSTEFF4...

Editor

....................................................................
CLEAR RETURNCODE.
IF NOT MCAFVG-UVORNR
IS INITIAL.
...
RETURNCODE = 4.
...
ENDIF.

Cross-Application Updating
Application

Attributes

99
99

Production/Inventory Controlling

Production
Production

Stocks

0010
0010

0009
0009

Update
program

RMCX 4711
4711
RMCX

RMCX 4712
4712
RMCX

Info structure

S999
S999

Update group

Chars.

PPIS Key figures

BCO Key figures

Extended Updating Control: Unit


Summary
Use formulas
and conditions in ABAP to finely tune
the update control for each key figure and to
evaluate characteristics and the key figures
themselves.
This enables you to describe more complex update
operations in detail.

The problem of cross-application updates can also


be solved in LIS.
For this purposes, you can define your own
applications with combined application attributes.

Setting
up
Statistical
Data
Contents:
General Problem

Setting up Statistical Data in Production

SAP AG

Setting up Statistical Data: Unit


Objectives
At the conclusion
of this unit, you will be able to:
Identify situations where statistics have to be set
up and use the techniques designed to do so

Setup of Statistical Data: Course


Overview Diagram

Standard
Standard
Analysis
Analysis

S...

Analysis program

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

Info structure
Info structure

Update rules
Update rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SAP AG

AFKO
AFPO

AFKO

AFPO

Application
Application

Setting up Statistical Data:


The
Business
project team hasscenario
finished creating and testing
the new information structures. Management
wants to start using the analyses as soon as
possible. Before they can do so, the data from the
last 6 months has to be set up in the new info
structures. Because the update rules have
changed, the data cannot simply be copied from
the standard information structures.

Overview: Setting upInfoStatistical


structures
S022
Data
Production orders
S021

Doc.

Version...
000
.
.
000

Setup programs

TMCW3
Control table
Run name ...
Last document ...

&(.
&(.
&(.

Actual
data
Copy
Management
Setup
Data

Selection Screen
PPIS Setup:
Control Parameters
Tgt structures
Info structure
Version
Orders
Plant
MRP controller
Production order
Control
Run name
New run?
Termination time
Check for S021?
Extended setup?

PPIS Setup: Repetitive


Selection Screen
Manufacturing
Tgt structures
Info Structure
Version
Documents
Plant
Run schedule header
Posting date
Control
Run name
New run?
Termination date
Termination time
Setup scrap?

Checking Analysis Results


Plan/act. comparison in standard analysis: Order value
Vendor
Vendor 1
Vendor 2

..

Planned(&(1)
46.000 USD
80.500 USD

Actual(000)

Difference

40.000 USD - 6,000 USD


70,000 USD -10,500 USD

%
- 15 %
- 15 %

Copying Versions

Selection Screen
Data source
Source info structure
Source version
Restrictions
Plant
Material
Order
Day
Data target
Target info structure
Target version
Transformation
No copy method

Copying Statistical Data in


Info structure
Parallel
Production orders
S021
Doc.

Setup programs

...Version...
000
000

Actual data
Plant 1000 and 2000

&(1
&(1
&(1

Setup I
Plant 1000

&(2
&(2
&(2

Setup II
Plant 2000

Copy
Management

Deleting Versions

Selection Screen
Data source
Source info structure
Source version
Restrictions
Plant
Material
Order
Day
Processing
X Delete selected data

&(1

Setting up Statistical Data: Unit


Summary
Statistical data
is set up in three steps:
The statistical data is first set up from the
application
The data is then checked
Finally, the setup versions are copied and deleted

Special Topics

Contents:

Input/Output Diagram

Gantt Chart

SAP AG

Special Topics: Unit Objectives


At the conclusion of this unit, you will be able to:

Identify the additional graphical evaluation


functions in the Shop Floor Information System

Special Topics: Course Overview


Diagram

Standard
Standard
Analysis
Analysis

S...

Analysis program

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

Info structure
Info structure

Update rules
Update rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SAP AG

AFKO
AFPO

AFKO

AFPO

Application
Application

Input/output diagram

Hrs

Actual and
target curves

Work center 5610

Key figure
comparison

Pool of orders/
operations
Incoming
orders

Lead
times

Capacity
load
utilization

Stock
situation

Outgoing
orders

Lead time
Date

Gantt Chart

Plant Hamburg

000100015326

Date

Target and actual


lead times
Target and actual
deadlines
Earliest and latest
dates

000100015328

Schedule
deviation

000100015365

000100015468
Deadlines
Tgt
Actl

Special Topics: Unit Summary


The input/output diagram and the Gantt charge
clearly show the effectiveness of work center
control.

Unit Summary
Course recap
Recap of the course objectives
Overview of the data flow in LIS
Topics discussed in follow-up course

Recommended follow-up activities

SAP AG

Course Objectives

You are now able to

Explain the extent to which LIS Information Structures


form the database for standard analyses.
Detail the function of communication structures
Use the options for finely tuning statistics updates in LIS
Name the PP processes that are statistically relevant in
LIS
Create your own field catalogs for characteristics and key
figures
Create your own information structures with user-defined
characteristics and key figures
Use formulas and conditions for finely tuning the
statistics update in LIS

Course Goals
You now have detailed LIS knowledge in the Shop
Floor controlling area. On the basis on this
knowledge, you should be able to use LIS in other
areas (for example, QM Info System, PM Info
System).
You can gain further in-depth knowledge by
attending the course LO940, for which this course
is a prerequisite.

Course Overview Diagram - Data


Flow in LIS

Standard
Standard
analysis
analysis

S...

Analysis program

Analysis program

S021

S6nn

S021/SAP

S6nn/XYZ

Quant. ...
Time
...

No.
...
Quant. ...

Information structure
Information structure

Update
Update
rules
rules

MCAFKO
MCAFPO

LIS interface
LIS interface

Order
Production

SP AG S

AFKO
AFPO

AFKO

AFPO

Application
Application

LO275 Overview: Business


You are a member
of your company's implementation team
scenario
for reporting. You have to define an evaluation structure
that enables your company to analyze production data for
each plant.
These analyses must include the following information:
plant, MRP controller, material, order, and work center. The
sub-processes relevant to the analyses are production
orders, confirmations, goods receipts, and goods issues.
These statistics are to include quantities and times.
Standard structures may suffice for most of your
requirements, but there may also be special situations
where you will have to create your own structures to
provide the necessary data.

LO275 Summary and Conclusion

In your company, you are responsible for providing statistical


information in the respective Logistics application areas. You have
to meet a large variety of information requirements.
You first need to decide whether the LIS standard covers the
requirement in question. For requirements not covered by the
standard system, LIS provides various tools to meet individual
information needs.
LIS often provides more than one method of approaching
individual solutions. The solution you opt for in each case will be
dictated by performance criteria during the update and analysis
procedures, and by the required "up-to-dateness" of the
information.
These solutions range from online updating and batch processing
on one hand, and between the static and dynamic provision of
information on the other.

Recommended Follow-up
Courses
I
LO940 Advanced
LIS Configuration

Copy Management

LIS Inbound Interface

Flexible Analyses: Complex

Data & List Enhancements

Functional Enhancements in LIS

Recommended Follow-up
Courses
LO935 Flexible
Planning II

Planning in the Logistics Information System

Sales and Operations Planning

Flexible Planning Methods

Planning Hierarchies and Proportional Factors

Planning Types and Macros

Using the Planning Table

Interface Between CO-PA and LIS

Recommended Follow-up
Activities
Repeat the
exercises
using IDES data or your own data
Read the online documentation
Read the IMG documentation
Read the release notes

Outlook: Business Information


Contents: Warehouse
Course Recap
Recap of the Course Objectives
Overview of the LIS Data Flow
Topics Discussed in the Follow-up Course

Recommended Follow-up Activities

SAP AG

SAP Business Information


Objectives
Warehouse
Standardized structuring
and representation of all
company information

Easy access to company information via a single


point of entry
Highly-developed reporting functionality for selfservice analysis at all levels
Fast and cost-effective implementation
High-performance environment
Data provided from one environment
Load reduction for the OLTP systems and IT
organization

Business Information Warehouse


Business
Architecture
Explorer
client

BAPI

Administrator
Workbench

OLAP
OLAPProcessor
Processor

InfoCubes

Staging
StagingEngine
Engine

ODS

Meta Data
Repository

BAPI

Business
Information
Warehouse
Server

Update Information Structures in


BW

BW System

InfoCubes

Update Rules
Communication structure
Transfer rules
Transfer structure

Transfer structure

Transfer structure

Transfer structure

Extraction source structure

Extraction source structure

S5nn

S5nn

R/3 OLTP

S5nnBIW1 S5nnBIW2

OLTP 1 LIS Info Structure

S5nnBIW1 S5nnBIW2

OLTP 2 LIS Info Structure

BW Link
for LIS
Info Structures
BW Link
for
LIS
Info Structures

Information structure

S5nn

Display settings

Set up LIS environment


Generate InfoSource
Delete environment/info source
Delta update in LIS
Activate/deactivate
Generate update