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Table of Contents


Getting Start


The New Interface

III. Excel Basic

I. Getting Start - Starting Out

1. What is Excel ?
Excel is a computerized spreadsheet, which is an important
business tool that helps you report and analyze
Excel is software that lets you create tables, calculate and
analyze data. This type of software is called spreadsheet
2. What is spreadsheet ?
A type of application program which manipulates numerical
and string data in rows and columns of cells. The value in a
cell can be calculated from a formula which can involve other
cells. A value is recalculated automatically whenever a value
on which it depends changes. Different cells may be

I. Getting Start - Starting Out

3. Common scenarios for using Excel include:


- Exp. cash-flow, income P&L statement


- Exp. Marketing, event, retirement etc.

Billing and sales

- Exp. Sale invoice, purchase order etc.


- Exp. Project performance, forecast data.


- Exp. Weekly report, yearly report etc.


- Exp. Timesheet, to do list etc.

I. Getting Start About workbook

Excel stores spreadsheets in documents called workbooks.

Microsoft Excel
1.Each workbook is made up of individual worksheets, or
2.By default, Excel will open a blank workbook that contains
three worksheets (spreadsheets)

I. Getting Start Exploring workbook

I. Getting Start Exploring workbook

* Use the Alt + Enter key combination to enter text on

multiple lines within the same cell

I. Getting Start Getting Help in Excel 2010


II. Getting Start Tool Bar

The Quick Access Toolbar

this is a customizable toolbar that contains a set of commands
that are independent of the tab on the Ribbon that is currently
displayed. You can move the Quick Access Toolbar from one of
the two possible locations, and you can add buttons that
represent commands to the Quick Access Toolbar.

II. Getting Start Tool Bar

Home Tab :

The Home Tab in Microsoft Excel 2010 has a lot of functionality

for number crunching built right into it. You can do things like
formatting, alignment, inserting and deleting rows or columns,
sorting and filtering numbers, applying styles and formatting
effects, finding and replacing data and much more using the

II. Getting Start Tool Bar

Insert tab :

The insert Tab in Microsoft Excel 2010 has a lot of functionality

for analyzing. You can do things like table, charting, links,
symbols, text decoration and much more using the Tab.

II. Getting Start Tool Bar

Page layout :

The page layout Tab in Microsoft Excel 2010 has a lot of

functionality for printing. You can do things like page setup,
scaling, sheet option and much more using the Tab.

II. Getting Start Tool Bar

Formula :

The Formulas Tab in Microsoft Excel 2010 greatly simplifies the

task of number crunching. The Excel Formulas Tab has the
following groups:
Function Library
Defined Names
Formula Auditing

II. Getting Start Tool Bar

Data tab :

Using this tab, you can import data from external sources
including but not limited to a text files, Microsoft Access
databases, web pages, xml documents, Microsoft Query,
Microsoft SQL Server databases.

II. Getting Start Tool Bar

Review tab :

This Tab has functionality that will let you proof read your Excel
workbooks, add and delete comments, protect and unprotect
Excel sheets/workbooks and finally allow users to track
changes in a multi user Excel workbook.

III. Excel Basic

Short cut key :

My favorite:

Full list of excel

short cut

Most frequent
short cut key

III. Excel Basic

Learn copy and paste:

Through mouse.
Through keyboard.

III. Excel Basic

Excel Formula Errors Understand and Debug Them

The following are some errors that may appear in a spreadsheet (there
are others too)
- #######
Cell is too narrow to display the results of the formula. To fix this
simply make the column wider and the real value will be displayed
instead of the ###### signs. Note that even when the ###### signs
are being displayed, Excel still uses the real value to calculate
formulas that reference this cell.
- #NAME?
You used a cell reference in the formula that is not formed correctly
(e.g. =BB+10 instead of =B3+10)
Usually the result of trying to do math with a textual value. Example:
=A1*3 where A1 contains the word hello

III. Excel Basic

- #DIV/0!
Trying to divide by zero. Example: =3/A1 where A1 contains 0 (zero)
- Circular Reference
Using a formula that contains a reference to the cell that the formula
lives in. Example: putting the formula =A1+1 in cell A1 or putting
the formula =SUM(A1:B2) in any of the cells A1, B1, A2, B2
this is one of the frequent errors you see while using vlookup formula.
The N/A error is shown when some data is missing, or inappropriate
arguments are passed to the lookup functions (vlookup, hlookup etc.)
This is one of the most common error messages you see when you
fiddle with a worksheet full of formulas. You get #REF! error when one
of the formula parameters is pointing to an invalid range. This can
happen because you deleted the cells. For eg. try to write a sum
forumla like =SUM(A1:A10, B1:B10, C1:C10) and then delete the
column C. Immediately the sum formula returns #REF! error.

III. Excel Basic

- Create Formulas.
Formulas are equations that can perform calculations, return
information, manipulate the contents of other cells, test conditions,
and more. A formula always starts with an equal sign (=).
Cell references
identify individual cells or cell ranges in columns and rows.
Cell references tell Excel where to look for values to use in a formula.

III. Excel Basic

- Reference of cells.
1)Relative references:
automatically change as theyre copied down a column or across a
2) Absolute references:
They are fixed. They dont change if you copy a formula from one cell
to another. Absolute references have dollar signs ($) like this: $D$9

III. Excel Basic

- Function.
7) IF
Cell formatting

Thank You!