TECHNICAL SAFETY ACTION TRACKING

WE CARRY OUT A NUMBER OF STUDIES

AND HISTORY OF CLOSE OUT NEEDS TO
BE RETAINED AND EASILY ACCESSIBLE.
Studies include HAZOP. HAZID, ISD, WHAT
IF, CONSTRUCTABILITY REVIEW, DESIGN
REVIEW, BP PHSSER

Safety Review On-line Database System

SCOPE
Develop On-line Database System to cover the whole Safety Review process,
accessible via baku portal on amecnet, auto-reporting, single data entry.
PROBLEM
Sending spreadsheets and emails is time consuming and out of date
Requires data entry at several points in process.
BP Technical authority and project engineers require to:

search database for system integrity/design history

review decision making comments, currently not recorded on database
This way all reviews are easily accessible online and you can compare hazids
and hazops etc for similar scopes on work on the various BP platforms

Safety Review On-line Database System

SOLUTION
Database System will:

promote efficient use of time (expected to save at least 10mins per Action - nearly 500
Actions/year)

reduce paper wastage (less hardcopy issues)

allow greater access ( search facility)
provide Action tracking (auto overdue notification)
produce Safety Review close-out KPIs and statistics
improve quality, availability & traceability of AMEC business processes
provide historical view of various projects (for BP TA & Project Engineers)

This will enable the engineering team to keep track of what safety engineering
decisions has as taken place on the various BP platforms, history will be readily
Available, when people leave the history stays in one place.

Field Hierarchy of data base

PROJECT
Project No.

STUDY

MEETING

Guidephrase / Keyword D

System No.

Dangerous Disturbance C,M

Meeting Location

Line / Tag No.

Possible Cause

Meeting Time

Drawing No,

Systems Covered

Drawing Rev.

Minutes Revision

Meeting Leader

Meeting No.

Project Name

Study No.

Meeting Date

Client

CTR

Asset

Initiator / P.E.

Legend

Scope Document Type

Scope Document No.

Scope Document Title

Scope Document Rev.

Reference Documents

Review Report No.

Review Report Rev.

D = Drop down box required

A = Automatic numbering required

ACTIONS

Study Type

MINUTES

Node No.

Checklist / Guidephrase R
Location

NODE

Response By

Close Out Response

C,H,
M

Supporting Documents

Consequences

C,H,
M

Response Date

Safeguards

C,H,
M

Approved By

Drawing Type

Potential Problem

R,M

Approved Date

Node Design Intent

Action

Status

Meeting Scribe

Future Development

Action By

Attendee Name

Action No.

Attendee Company

Attendee Position

Close Out Requirements D

Future Development

C = For CHA
H = For HAZOP
R = For Design Review
M = Manual entry

Review Report Title

NOTE:
All drop down boxes to
have facility for Risk
Eng. Group entry.

OUTPUT

Review Report Status

Review Report Location M

=Safety Review Report

=Attendee's List

=Review Minutes
=Rev 0 Action Sheets

=Rev 1 Action Sheets

How it will work in reality -1

Lead Safety
Engineer to
review & signoff
Preparations
Technical
Note
Checklist
Keywords
Guidephrases

Keywords &
Guide phrases
stored in
database for reuse.
Reduces time.

Safety
Review
meeting (scribe
to record
minutes)
DATA
Study type (HAZOP, Design Review ,
HAZID ,
WHAT IF, ISD, PHSSER, OTHER )
Minutes (Node, Drawing, Design Intent)
Attendees list (Name, Co., Position)
Drawings list (Title, Type, No., Rev.)
Project No. & CTR
Location
Date
Scope documentation - Technical Note,
Basis of Design, Conceptual Scope
Definition (Title, Type, No., Rev.)
Asset no.

Minutes
recorded direct
to database.
Comments also
captured.
Reduces "double
handling".

Post meeting
review of
Minutes (Scribe
& Leader)

Write Report
(Word template)
Lead Safety
Engineer to
approve

Minutes may be issued

at this stage (before
Report) depending on
project schedule
requirements

Reviewed on-line
-no paper wastage.
Backed up to
directory. Similar to
EDMS fusion

Auto report
generation - time
reduced. Report &
minutes approved online. Backed up.

How it will work in reality -2

Issue Report &

Minutes for
squad check at
Rev R1 to all
attendees

Revise Report
and Minutes
with comments
from squad
check
Receive
back all
squad
checks

Issue Report,
Minutes & Action
sheets at Rev A1
to Project
Engineer

Produce Action
sheets for
inclusion to
Report

Lead Safety
Engineer
to review &
sign-off

Database revised
with previous
revision
downloaded to
directory for
reference / backup.

Auto Action sheet

generation &
distribution ( auto
email notification of
actionees).

P.E. informed of
updates. Backup to
Risk directory.

How it will work in reality -3

Disagree

Actionee to
respond to
Action with
appropriate
response and
supporting info

Responses entered via

software online.
Supporting info to be
sent to be uploaded.
For HAZOPs ONLY
SIGN HARD COPY
REQUIRED

Lead Safety
Engineer to
review Action
response
Approve

Online.

Response
entered into
Actions
Database (all
Actions printed
upon
completion of
all Actions)

Step
eliminated

Report &
Approved
Actions issued
at Rev A2 to
Project Engineer

Review close-out
once all Actions
approved. Hardcopy
issued to P.E. for
project close-out.

Transfield Worley

Software Development / Proposal Assessment

WAY FORWARD
Approach 3 software developers in BAKU with what is required
Can provide spec and get budgets and we can decide from there
Likely to cost at least 5000 pounds
OPPORTUNITIES

Database to be promoted to outside clients and amec business units expected to improve likelihood to secure additional work