Document Management

System

Company Vision & Mission

Commitment to Quality and
Service, it has been a Tradition.
To deliver integrated technology
solutions
through
efficient
development
and
project
management processes.
To grow Economically as well as
Socially by providing Excellent IT
Solutions & Services to National
and International Market

Company Profile
Founded in the year 2001
An ISO 9001-2008
Company
Working in various
domains as
Government
Banking & Finance
Education
Municipal Corporations
Railways
Airports
Warehousing

Manpower & Technical Strength

Manpower Strength :
Highly
skilled
63
Software
engineers & dedicated team of 45
professionals for Implementation &
support.
Technological Strength
Applications
VB6,
VB.NET,
C#.Net, VC++, Java
Web ASP, JSP, ASP. Net 2.0
Database Oracle, MS-SQL Server,
My SQL, MS-Access
Further ready to work according to
changing market, in terms of
Technologies

Scan

Store

Search

Simple, Efficient, Reliable

Document Management System

Scan Process
Receiving files from
Store

In this phase we take files from store

room for digitization, outward entry is
made and signed by store keeper and
supervisor

Scanning Process

Each document is scanned at scanning

station. Various types of scanners are
used as per the requirements.

Batch Preparation

Batches are created for scanning

documents at the scanning station and
assigned to various teams

Pre Scanning Process

Each page is prepared for scanning,

special care is taken for the pages
which are not in good condition. In this
process staple pins, lace, stickers etc.
are removed

Store Process
Image Processing

Each image is processed before

uploading on the server. Image is
checked
for
clarity,
brightness,
exposure, straightness, skewing etc.

Storage Server

All the processed images

and store in the storage
DigiSmart
Document
System Software.

are uploaded
server using
Management

Indexing & Tagging

Each scanned record is then indexed

with appropriate values. Meta Data
tags are captured and entered into
software.

Search Process
Search by File Name

You can search records based on the

names given to each record while
uploading

Index/Meta Data Search

Powerful search algorithm for complex

search using meta data tags

Matching Search

Systems lists possible filenames and

displays
matching
list
for
user
convenience

Content Search

Search documents by contents using

OCR tool

Scan
DigiSmart DMS is a
feature-rich scanning
and
digital
data
archiving application
incorporating an ultraintuitive
user
interface that gives
users the benefits of
what they love best
about the paper world
while harnessing the
power
and
sophistication
they
depend upon within
the electronic realm.
With DigiSmart DMS
and scanner, you can
easily
scan,
print,

Store
DigiSmart

DMS
enables users to
scan
and
store
digital data in a
very efficient way,
providing
several
powerful tools and
time-saving
features to keep
your content highly
accessible,
exceptionally
organized,
and
working hard for
you.

Search
Built-in
Optical
Character
Recognition (OCR)
engine,
content
can
be
made
searchable
by
word, phrase or
number.
You
can
also
search
on
the
Search Tags (Meta
Data) entered at
the
time
of
scanning.
User can Search

Components of Document
Management
There are six basic components of DMS:
Capture of documents for bringing them
into the system
Storing and archiving methods
Indexing and retrieving tools for
document search
Distribution for exporting documents
from the systems
Security to protect documents from
unauthorized access
Audit trails

Document Flow
Documents stored
physically in
Filling/Received by the
customer

Scanning Station
All documents are
scanned using
scanning module

Electronic
Documents/emails are
viewed or uploaded to
server

Database Server
where all the indices of
documents are stored.
Retrieval of document
becomes faster.

DMS Components

Document
Management

Authors
Title
Description
Attribute
Creation Date
Version Number Management
Modified Date
.

Content: Text
Content
Graphics Managem
Index Terms
ent

Document Capture to bring them into the system

Imaging or Scanning:
The scanner should preferably have both flat
bat and ADF(Automatic Document Feeder)
Scanners Speed: should handle 10 to 200
pages per minute
Scanning scale: 100%
Resolution standard:
Normally scanning at 200 dpi is recommended,
Maximum dpi limit can be up to 600.

THANK YOU . For Your

Time!!

Valuable

020 -24619295/96/97
+91 -9373936677
+91- 9373461919

https://digismartek.wordpress.com
info@digismartek.com
www.digismartek.com