PROCEDURE FOR

RECEIVING BULK
DELIVERY BY TANK
TRUCK
Kinglong
Cooperative

TANK TRUCK RECEIVING

STEP 1
Request invoice from driver and verify all
details on
invoice and ensure that the following items
are i n order:
ID/Uniform of
1.
1
driver
1.
Consignee
2
Customer No.
1.
Exten sion s/Footi
3
n gs Product &
1.
Quantity being
1.
4
delivered
6
1.
Amount to be
5
paid
3

TANK TRUCK RECEIVING

STEP 1
Indicate time of arrival on the invoice and
accomplish customer
receiving checklist.
For COD deliveries (except for industrial customers
on account), prepare the corresponding check and
show correct payment to driver.

TANK TRUCK RECEIVING

STEP 2
Measure receiving tank ullage.
Record the Measurement in
the logbook

TANK TRUCK RECEIVING

STEP 2
Check for water using water
fi nding paste.

Kolor kut for

ADO/IDO

Gasoila for E10

gasoline
6

TANK TRUCK RECEIVING

STEP 3
Instruct driver to park trailer/tank truck on
level ground.

No Smoking w/in 50 ft

FLAMMABLE

TANK TRUCK RECEIVING

STEP 3
Verify from driver compartments to be discharged.
Have driver open emergency valve levers of the
compartment from which product will be
discharged.
Valve
Levers

TANK TRUCK RECEIVING

STEP 4
Inspect seals of valve box and gauge hatches of
compartments to
be discharged.
Customers must make sure that valve box and
gauge hatch covers cannot be opened without
breaking seals and that seals are i n order and not
removed.
Check for any signs of
tampering. Ensure that
seal numbers are
sequential and match the
numbers reflected i n the

10

TANK TRUCK RECEIVING

STEP 4
Receiver should personally break the seals of
hatch covers and valve box.
(In a rare instance of multiple delivery points, the
discharge
valves are also sealed).
Before breaking the seals, check for
any signs of tampering.
Refer to Appendix A for Petron
seal inspection guidelines.

12

TANK TRUCK RECEIVING

STEP 5
Open hatch cover of the compartment to be
unloaded and do the following:
1.

Check that the DOST/ITDI seal on gauge marker

is intact.

2.

Verify that gauge marker is welded

to rod and the brackets.
Should there be any doubts
as to the accuracy of the
gauge
markers, require driver to
produce an updated
DOST/ITDI
or Petron T/T Calibration &
Inspection Certificate
and take measurements

13

TANK TRUCK RECEIVING

STEP 5

14

TANK TRUCK RECEIVING

STEP 5

TANK TRUCK RECEIVING

STEP 5
Please turn to page 25 for sample of calibration
certificate. For instructions i n taking gauge
marker measurements, refer to Appendices B
and C. The measurements taken should be the
same as that indicated i n the Calibration
Certificate.
5.
Inspect product level and make sure that
3.
product level
reaches the bottom side of gauge marker. I f
product level
is below the gauge Marker, refer to Appendix D.

16

TANK TRUCK RECEIVING

STEP 6
To check the quality of the products delivered,
use test kit and
perform the following (Refer to Appendix E):

6.1

I f product is gasoline
(premium
and regular),
confi rm
absence
of
contamination
(with
kerosene or
diesel) by
using Marker Test Kit.

17

TANK TRUCK RECEIVING

STEP 7
Have driver position trailer/tank truck on place of
discharge, ensure that h and brakes are securely
engaged and wheel choked i n place.
Require driver to place his fi re extinguisher on the
floor near
discharge point (approximately 15 ft. away).

20

TANK TRUCK RECEIVING

STEP 7
Fire extinguisher must be left i n place until completion
of discharge. As an added precaution, the customer
may also provide a fi re extinguisher.
Ensure that there is no source of ignition or open fl ame
within the 50 ft.
radius of the discharging point.

21

TANK TRUCK RECEIVING

STEP 8
Check presence of water i n tank truck product
compartments (Refer to
Appendix F).

22

TANK TRUCK RECEIVING

STEP 9
Instruct driver where to discharge each product being
delivered,
connect discharge hose, and open discharge valve.
(Double check that not only the correct product is to be
unloaded but
also the quantity can be accommodated to the storage
tank).

23

TANK TRUCK RECEIVING

STEP 9
Open emergency Valve for product
discharge

24

TANK TRUCK RECEIVING

STEP 9
Customer should observe if there are leaks at the
discharge valve connection and from the discharge
hose. Recheck and ensure that the emergency valve
levers are left open.
Driver and customer should
always be
at the discharge
point throughout the period of
discharge. Should there be
product leaks anywhere from
the tank
truck to the fi lli n g
pipe, unloading
operations
must immediately be stopped.
Resume
unloading
when
leak(s) has
been fi xed.

25

TANK TRUCK RECEIVING

STEP 10
After discharging has been completed, instruct the driver
to disconnect the discharge hose (with emergency
valve and discharge valve lever open).

26

TANK TRUCK RECEIVING

STEP 11
Open the hatch cover again and visually check that the
compartment is
completely empty.
I f visual inspection shows that product is still present i n
the compartment but product is not fl owing out, refer to
Appendix G for instructions on what to do.
Otherwise, the delivery is
considered completed.

27

TANK TRUCK RECEIVING

STEP 12
The customers acknowledge receipt of delivery by
printing their name and affi xing their signature on
the space provided for on the invoice and issues the
corresponding payment as required.

28

TANK TRUCK RECEIVING

STEP 12
The tank truck may now be released. I f the customer has
any complaints,
suggestions or comments, refer to Appendix H for
procedure to follow.

29

PROPER SEAL INSPECTION

13
inches

TAI
L

34

PROPER SEAL INSPECTION

SEAL
NUMBER

LOGO

35

PROPER SEAL INSPECTION

1. Note for any signs of tampering such as cuts,
broken view
window etc. on the seal
2. Ensure that the tail of the seal fully extends
beyond the view window.
3. From the view window, inspect the condition of
the seals for any cuts and connections.
4. Ensure that the seal number matches with the
seal number
indicated i n the invoice.

36

PROPER SEAL INSPECTION

Pu l l the tail of the seal to check i f the seal is intact.

Always inspect, from the view window, for any
signs of tampering such as cuts.

37

DOST-ITDI CALIBRATION CERTIFICATE

Republic of the Philippines
Depar t m ent of Scien ce an d Technol ogy
I N D U S T R I A L TE C H NO LO G Y D E V E L O P M E NT I NS T I T UT E
(For m erly Nat ion al Institute of Scien ce an d Tech nology)
Bicutan, Taguig, Metr o Manila
Cable: NISTECH

Tel. Nos. 8220961 to 67

Telex: ITT 40404 B ox 0050

Local 291, 230

Fax No. (632) 592275

Date
Request Reference
No. Sample of
Capacity
(a)
Make
(b)
Motor No.
(c)
Chasis No.
(d)
Plate No.
(e)
Compartm
(f)
ents
Submitted by :
Address:

P.O. B ox No. 774, Manila

:
:
:
:
:
:
:
:

REPORT:
This certifies that the above vehicle tank has been calibrated by the
Volume Measurement Unit of this Office using the standard volumetric method
with the following results, referred to a temperature of 30 C:
Compartment

Capacity, Liters
(including lines)

Distance from top rim of

dome to product level, mm
(without cover)

Total
Accuracy of calibration..
within 0.2% Test l i q u i d
water
R E M A R K S:
The above values are those obtained at the time of test and refer only to
the particular tank submitted.
Recommended date of next calibration :

51

52