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Section Breaks and Page

Numbers

**Note: All graphics in this presentation were simply pulled from the internet and are meant to approximate
the appearance of the dialog boxes/menu buttons you should see and select. Do not refer to the values
shown in the graphics for help in formatting your work. When the values in the graphics match the values I
suggest, the coincidence is purely accidental.

Section Breaks
Why you should use them
How they function
How to create them properly

Why use section breaks?


Section breaks allow you to have multiple
first pages within the same text
This allows you to
Set multiple margin requirements
Show page numbers on some pages and not
on others
Use both arabic and roman numerals

How section breaks function


Break your document into sections, so that
you can apply formatting rules to some
sections without affecting the formatting
rules set in other sections
Continuous vs. next page
Use continuous within chapters
Use next page for front matter. Well return to
this

Section Breaks Page Breaks!

How to create section breaks


Where to insert:
At the end of each chapter
Between each element of front matter and
back matter material

Set section breaks at the same time as


you format page numbers

In the beginning
Start with the first page of chapter 1.
If you dont have a title listed, put it in, even as
a place holder - e.g.:
CHAPTER ONE
WILL GO RIGHT HERE
Move the cursor so that it is just before the
C of CHAPTER.
Format this page

Formatting Chapter One


Under page setup, set the
top margin at 2, left
margin at 1.5 and right
and bottom margins at 1
Under layout (right),
select different first
page
Set the header/footer
values to 1 inch.
Apply these values to the
whole document

Formatting Chapter One


For Word 2007, click
page layout, to view
the margin icon. Set
the top margin at 2,
left margin at 1.5 and
right and bottom
margins at 1
Click Page Setup to
open the setup box.

Formatting Chapter One


You will see a dialog box
that is very similar to the
one in Word 2003.
Under layout (right),
select different first
page
Set the header/footer
values to 1 inch.
Apply these values to the
whole document

Formatting Chapter One


Open the header/footer dialog box. In the footer
of page one, insert a page number, placing it in
the center of the footer.
The first page of chapter one should now have
the number 1 in the center of the bottom of the
page 1 inch from the bottom of the page.

Formatting Chapter One

In Word 2007, Click Insert then Page Number


Page numbering options will appear as drop-down boxes
from which you can make your selection
Select bottom of the page and the view that shows a
centered page number.

The second page


Move your cursor so that it
appears just before the first
word on the top of the
second page.
Return to page setup and
set the top margin to 1 inch.
Apply from this point
forward
The top margin on pp 2-n
should now be 1 inch.
**You will notice that pp 2-n have become a new section.
This is a continuous section break. You dont have to
set it. Word makes it for you automatically.

The second page


Reopen the header/footer dialog box.
In both the header and the footer, click on the
link to previous button to break the link to the
formatting rules on page one. This is important.

The second and third pages


Delete the 2 that appears at the bottom of page
2.
Toggle to the header and insert a page number,
aligning it to the right margin.
Move to the header of page 3. Insert a page
number on the top of the page, at the right
margin.
At this point pp 2-n of your document should
have page numbers in the top right corner of the
page.

The Second Chapter


At the end of the last line of chapter 1, insert a
section break. Start the new section on the next
page.
In Word 2003, select Insert, then Break. Under
Section break types, select Next page.

The Second Chapter


In Word 2007, section breaks are located under
Page Layout

The Second Chapter


Repeat many of the same steps as in first
chapter.
Insert chapter titles
Break links to previous in header and in footer
Delete page numbers on the page.
Select Page setup and set top margin to 2
inches.
Apply to This section

The Second Chapter


On the first page of the 2nd chapter, insert a page
number on the bottom center of the page.
At the top of the 2nd page of the 2nd chapter, reset
the top margin to 1 inch and apply to This point
forward
Break the links to the previous page in the
header and the footer.
Delete the page number on the bottom of the
page and insert a page number at the top,
aligned right.

This should be starting to feel familiar Repeat these instructions for all chapters.

Front matter
Insert a section break before the title of
chapter one.
This will automatically number the new
blank page as 1 and change the value of
the first page of chapter one to 2.

Front matter
Edit the page number by clicking in the footer on
the first page of chapter one.
Under page number format select start at and
enter 1 as the value. You will now have 2 pages
which show 1 at the bottom of the page.

Front matter
Return to the first page of chapter one and
break the links in the header and the
footer to the previous page the new front
matter page you created.
You are now ready to create/insert your
front matter

Title Page
Create your title page, following the
template on the formatting webpage.
Do not insert a page number at the bottom
of this page.
At the end of the date of degree conferral,
insert another section break.

Copyright page
Either leave this page blank or insert your
copyright, formatted as shown in the
template
Single-space this page
Insert a section break after the last
character/at the top of the page if left
blank.

acknowledgments
Optional
This is the first page that will show a page
number if you choose to include this
section
Open the header/footer toolbar. Break the
links to previous header and footer.
Insert a page number bottom center and
format to use lower-case roman numerals.

Table of contents
If you choose to include a dedication and/or
epigraph, insert them after the acknowledgments
and before the TOC.
Make them just like you made the title page and
copyright page create new sections, start them
on the next page and do not insert page
numbers.
Make sure you break the link to the previous
page if you insert a dedication or epigraph

Making the Table of contents


In Word 2003, select
Format and Tabs.
Set the tab to 6 and
set the alignment to
right.
After each entry,
simply hit tab once to
insert a page number
at the right margin.

Making the Table of Contents


In Word 2007, open
the Paragraph dialog
box.
This is available in
both the home and
page layout tabs.

Making the Table of Contents

(Word 2007) Under Paragraph, select Tabs.


This takes you to the Tabs dialog box. Set the
right tab stop at 6 inches.

Table of contents
To remove the extra space between the
title (TABLE OF CONTENTS) and the
margin, simply reduce the header value
to something below 1 inch.
Whenever you change the header/footer
values to bring the text closer to the
margin, change for this section only so
you dont move the page numbers in other
sections.

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