SESSION 1

THE BASICS OF M S
EXCEL

 Microsoft Excel was released in 1985

and has grown to become the most
important
computer
program
in
workplaces around the world.
Whether you are budgeting, organizing
client sales lists, or need to plan an
office social gathering, Excel is a
powerful tool that has become
entrenched in business processes
worldwide.

Finance and Accounting

If you walk through the finance or accounting
department at any major corporate office, you will
see computer screens filled with Excel spreadsheets
outlining financial results, budgets, forecasts, and
plans used to make big business decisions.
Advanced formulas in Excel can turn manual
processes that took weeks to complete in the 1980s
into something that takes only a few minutes today.
Most users know that Excel can add, subtract,
multiply, and divide, but it can do much more with
advanced IF functions when coupled with VLOOKUP,
INDEX-MATCH-MATCH, and pivot tables.

Marketing and Product Management

While
marketing
and
product
professionals look to their finance teams
to do the financial analysis, using
spreadsheets to list customer and sales
targets can help you manage your sales
force and plan future marketing plans
based on past results.
Using a pivot table, users can quickly and
easily summarize customer and sales
data by category with a quick drag-anddrop. All parts of business can benefit
from strong Excel knowledge.

Human Resources Planning

While database systems like Oracle & SAP
can be used to manage payroll and
employee information, exporting that data
into Excel allows users to discover trends,
summarize expenses and hours by pay
period, month, or year, and better
understand how your workforce is spread
out by function or pay level.
HR professionals can use Excel to take a
giant spreadsheet full of employee data and
understand exactly where the costs are
coming from and how to best plan and
control them for the future.

 Therefore, every management

student must have, at least, the
basic knowledge of MS EXCEL
application.
This activity is designed to teach
you
the
basic
and
most
commonly used functions in
Excel.

EXCEL 2010

Open an Excel file and get used to the following

parts of it.

 The Excel file is called a WORKBOOK.

Save the file you have opened on the
desktop. Give your name to the file. It
will now appear on the TITLE BAR.
Every Workbook has three sheets
known as WORKSHEETS. You can add
or delete worksheets in the workbook.
Try adding & deleting worksheets.
Now rename the three worksheets as
Monday, Tuesday & Wednesday. You can
do this by either using the right click
menu OR just double clicking on the
sheet name.

 The Excel worksheet

is
made
of
COLUMNS
&
ROWS.
They
intersect to form
CELLS. Each cell
can be identified by
its CELL ADDRESS
which is made up of
column name & row
number. (For eg A1,
B4, AC2, AN18..)
There are 16,384
columns
&
10,48,576 rows.

DATA ENTRY IN EXCEL

You can enter data in excel by clicking on
a cell and then typing any text or
numbers. Once you have typed the text
press TAB or ENTER key.
Enter the following data in your
excel file.

NAVIGATION IN EXCEL
Most of us use mouse the move about in
the worksheet. However, knowing the
following
keyboard
shortcuts,
the
navigation in the file becomes a lot faster.
Try all the following shortcuts to
move to various parts in the file.

ENTERING A FORMULA IN
EXCEL
Now let us try some basic calculations
such as addition.
Enter data in excel as shown below and
enter the formula to get the SUM.

 Enter
the
numbers 10 to
70 in cells G4 to
G10 as shown
and the enter
the formula in
the yellow cell.
You will get
the total of all
numbers.
Also try the Auto
sum function as
instructed.

 Enter
the
numbers in cells
K4 to K10 as
shown and the
enter the formula
in the yellow cell.
You will get the
total
of
numbers
greater than 9.
Enter more data
and practice this
formula.

FORMULAE FOR COUNTING IN

EXCEL
Sometimes we just need the count of
data & not the sum of data.
Counting can be done in the following
manner.

 Enter
the
numbers
in
cells B2 to B11
as shown and
the enter the
formula in the
box.
You will get
the count of
numbers.
Enter more data
and
practice
this formula.

 Enter
the
numbers
in
cells F2 to F11
as shown and
the enter the
formula in the
box.
Notice
the
difference of
results
by
using the two
formulae.

 Enter
the
numbers
in
cells J2 to J11
as shown and
the enter the
formula in the
box.
Notice
the
difference of
results
by
using the two
formulae.

 Enter
the
numbers
in
cells N2 to N11
as shown and
the enter the
formula in the
box.
Notice
the
difference of
results
by
using the two
formulae.

BASIC FORMATTING
Try the basic formatting of data as
instructed
Adjusting Column Width
Adjusting Row Height
Hide & Unhide Rows & Columns
Drawing Different types of Borders
Cell Alignment
Changing Cell colour & Text colour.