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Day In Life Day in Life Import NewsPrint Procurement

Hello !! Meet the team to complete Procure to Pay Process


@ SAKSHI
Procurement Executive

Approver

Procurement
Head

Finance Executive

Stores department @ SAKSHI will do Planning for


procurement of frequent required NewsPrint (Import) at
HO.

Sometimes, Production team raises request to


procure reels with parameters like width of reel,
GSM.

Procurement Executive calls the Vendor for price


negotiation

Post negotiations he logs into SAP & checks


for the Vendor existence. If a new vendor, he
will send VRF(Vendor Registration Form) to
gather vendor information

If the vendor doesnt not exist in SAP duly filled


Vendor Requisition Form (VRF) from Vendor is sent
to the MDM team

VRF
MDM

MDM team will create vendor (T-code XK01) in the system. On


creation Commercial Manager will be informed about the
Vendor creation

Procurement Executive needs to check if material


master exist for material that is been procured.
Material Master

If material master does not exist, new material master


needs to be created.
MDM team will create material (T-code MM01) in the system.
On creation Procurement Team will be informed about the
material creation

Procurement executive then logs into the system and


creates the PO with the agreed price (T-code:ME21N).

PO number
4000001

First Approver:
Procurement
Head
1. PO value will comprise of
Qty and Price of NP
2. Insurance value
3. Customs Clearing Charges

SAP will generate unique PO number and trigger the


release strategy for approval.

Approvers logs into the SAP system(T-code:ME29N) to


approve PO. Approver may also reject the PO.

PO number
6000002

Final Approver:
Director

PO will be completely approved once approved


by Final Approver(Director)
Approver

Finance Executive makes an Advance payment to


vendor as per the terms of payment

Finance
Executive

F-47 DP request

No accounting entries

F-48 DP Payment
Dr

Vendor a/c (SPL GL)


Bank a/c

Cr

Finance Executive will then logs to into SAP to make Advance


payment
(T-code: F-47, F-48, F-54)

Before the goods are received at plant, we should


clear the customs goods lying at port.

Finance
Executive

Custom Clearing Agent Cr


Custom Clearing GR/IR - Dr

Finance Executive logs into SAP to post invoice for Customs


clearing agent
(T-code: MIRO)

In SAP system, NewsPrint will be first received at HO in


batches. Procurement Executive will enter Goods Receipt
Note(T-code MIGO)

Delivery costs like Freight, Insurance, Custom Clearing


charges will be loaded on stock account.
Dr - Stock Account
Cr- GR/IR Clearing Account
Cr Insurance GR/IR
Cr - Custom Clearing GR/IR

On receipt of Invoice, Finance Executive will log into SAP


and do the Logistic Invoice verification with reference to the
PO (T-code MIRO)

We have already made advance payment to


Foreign Vendor. In MIRO, DP clearing will be
posted.
Accounting entry:
Dr - Vendor a/c
Cr - Vendor a/c (SPL GL)

Invoice Posting for Insurance Vendor


Accounting entry:
Dr Insurance GR/IR
Cr Insurance Company

Now as we have received stock at HO, we can transfer it to


other units.
To transfer NewsPrint to other units, Procurement Executive
STO Stock Transfer
at receiving plant will have to create
Order(T-code : ME21N)

Provide supplying plant(HO) and receiving


plant. We can also include delivery cost like
freight, etc. in STO PO

Next step, Procurement Executive at Supplying plant


(HO)will create outbound delivery note .
(T-code : VL10B)
Outbound Delivery

In Delivery note, select the batches/Reels that needs to be


transferred to receiving plant, enter picking quantity and
post goods Issue(T-code : VL02N)
Post Goods Issue

Cr - Stock account supplying plant


Dr - Stock account receiving plant
Cr Freight GR/IR account

Procurement Executive at Receiving plant will receive the


goods. (T-code : MIGO)
Good Receipt

Posting Invoice for transportation cost will be done by


Procurement Executive at receiving plant (T-code : MIRO)
MIRO

Cr Vendor Account
Dr Freight GR/IR account

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