letters.

Submitted to : Maam Yasmeen

Zaffar
Submitted by :
Aleen Zahra (2K15-EE-03)
Uzair Ahmed (2K15-EE-10)
Sohaib Aamir (2K15-EE-18)
Fakhar Imam (2K15-EE-24)

Definition :
A letter is a written or
typed messages
(information) from
one person to another.
Historically, letters
were the only reliable
means of
communication
between two persons
at different places.

Why should you write a

To thank someone
who has been gracious ,kind or
letter???
helpful to you.
To respond to some letter request.
To create legal documents that record information.

Objectives :
The writer of the letter teaches to read
letters or letter requests carefully before
responding.
To teach the importance of creating
formal or informal documents.
To teach basic letter formats and letterwriting strategies.
To teach letter writing etiquette.

Advantages
:
Letters help to establish mutual relationship with other party such as
official and personal.
The basic purpose of any letter is to convey information regarding
official activities.
Official men can easily exchange information related to business activity.
A official letter saves the valuable time of both seller or sender and
buyer or receiver.

Letter mechanics :
Focus and specificity:
Be focused : avoid
choppy sentence.
Dont be so concise
that your tone is
blunt.
Avoid vagueness.

Types of
letters :
Formal letters
Informal letters
Business letters

Formal
letters :

A formal letter is a letter written to a

business ,a university ,or any professional
that are not considered friends or family.
These are also called professional letters.

Formal letters
must be :

Short and to the

point.
Relevant.
In the correct
format.
Polite ,even if you
are complaining.
Well presented.

Layout of
formal letters:

Examples :
Job letters.
Complaint letters.
News paper letters.
Inquiry letters.

Informal letters
:
A personal letter is sent from one individual to
another like to a friend or family. It is also known
as personal letters.

Layout of informal
letters :

Examples :
Apologies.
Thank you.
Condolence.
Congratulation.
Invitation.

Business
letters :
Business letters are
documents created to :
persuade or inform
readers.
Analyze a concept or
situation.
Propose a solution.
Correct some perceived
error or
miscommunication.

General parts of
business letters:

Heading (senders address and date).

Inside address (recipient address).
Salutation greeting.
Body (paragraph).
Complimentary close.
Signature line.
Enclosure.
Cc notation.
Sender (typist initials).

Business letter content:

Each paragraph of
business letter should
contain different topics.
1st paragraph should
state reason for letter.
2nd paragraph should
support reason and go
into details.
3rd ending paragraph
should thank reader for
their time to read letter.

Common types of
business letters:
Acceptance letter.
Acknowledgement letter.
Adjustment letter.
Application letter.
Complaint letter.
Cover letter.
Refusal letter.
Sales letter.

Closing :
The end of business letter marks the
biggest difference between business
and personal letters.
The ending of business letter usually
states sincerely followed by three
blank lines for the writers signature
and then the writers typed name.