POLICE

PERSONNEL AND
RECORDS
MANAGEMENT
LEA5

ANSWER: D
The inspections conducted by
the heads of subordinate
units is known as
a)
b)
c)
d)

Staff inspection
Unit inspection
Supervisors inspection
Authoritative inspection

ANSWER: A
It is the premiere educational
and training institution for the
uniformed personnel of the
PNP.
a) Philippine
College
b)Philippine
Academy

Public

Safety

National

Police

ANSWER: A
The mandatory training course
required
to
become
permanent in the Philippine
National Police is
a) Public Safety Basic Recruit
Course
b) Public Safety Field Training
Program

ANSWER: C
The term used to describe the six
months on-the-job training phase
of the mandatory training given
to new PNP Recruits is
a) Field Training Exercises
b) Public Safety Basic Recruit Course
c) Public
Safety
Field
Training
Program
d) Probationary Training

ANSWER: C
What is the mandatory training
given to all inspectors who
entered by virtue of Lateral
entry?
a) Public Safety Officers Orientation
Course
b) Public Safety Officers Inspectors
Course
c) Public Safety Officers Candidate

ANSWER: C
It is the term used to refer to
the designation to any duty,
function, and responsibility.
a) Referral
b)Inspection
c) Assignment
d)Protocol

ANSWER: A
Which among the following is the
primary purpose of performance
evaluation?
a) Detect weaknesses so as to
correct such
b)As a basis for promotion
c) As a basis for longevity Pay
d)As a basis for demotion

ANSWER: D
Which among the following is
not a course offered by the
PPSC?
a)
b)
c)
d)

Educational courses
Training Courses
Specialized/Technical Courses
None of these

ANSWER: B
Direction that is provided on a
one to one basis is called
_______
a) administration
b)supervision
c) management
d)organization

ANSWER: D
In undertaking a long range program
directed towards simplification of the
police records the first step should be
a study of
a) mechanics in which the current
records systems operates
b) utilization of existing record system
c) administrative structure of the
organization
d) records systems / management of

ANSWER: B
This is very important in the police
organization
because
accountability is critical, this is
known as
a) organizing by function
b)chain of command
c) simplicity
d) responsibility

ANSWER: C
This is based on the belief that an
individual should be responsible
to one and only one person at
any given time and in any given
situation. This refers to
a) organizing by function
b) chain of command
c) unity of command
d) simplicity

ANSWER: C
What type of call where the police
officer responds to a crime scene
involving injured individuals?
a) Routine call
b) Rescue call
c) Emergency call
d) Urgent call

ANSWER: C
A requirement wherein the system must
be protected from being disrupted,
whether deliberately by someone who
intends to interfere with the police
operations, or accidentally such as by
natural phenomena is called
a) Speed
b) Confidentiality
c) Security
d) Accessibility

ANSWER: C
The organizational function that
synchronizes all operations and
staff activities
a) Planning
b) Controlling
c) Coordination
d) Directing

ANSWER: B
Liaison work as a related
management job is mostly
undertaken while engaged in:
a) Planning
b) Coordinating
c) Directing
d) Controlling

ANSWER: B
Police officers must develop the
_____ of recording the facts as
they are learned and as the
evidence is obtained.
a) obligation
b) habit
c) perspective
d) duty

ANSWER: B
A

single uninterrupted line of

authority often represented by
boxes
and
lines
of
an
organizational chart should run
in order by
a) organizational control
b) scalar chain
c) administrative control
d) span of control

 The operational supervision and

control over the PNP assigned at
cities and municipalities is a power of
the:

An

C
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s

A. Congress
B. Department of Interior and
Government
C. Local Government Executives
D. National Police Commission

Local

The power to direct, superintend, and

oversee the day-to-day functions of police
investigation of crime, crime prevention
activities, and traffic control in accordance
with
the
rules
and
regulations
promulgated by the Commission.

s
n
A

A.
B.
C.
D.

A
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Operational supervision and control

Administrative supervision and control
Deployment
Employment

The utilization of units or elements of the

PNP for purposes of protection of lives and
properties,
enforcement
of
laws,
maintenance of peace and order,
prevention of crimes, or other related
activities.
A.
B.
C.
D.

s
n
A

C
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Administrative supervision and control

Operational supervision and control
Employment
Deployment

The orderly and organized physical

movement of elements or units of the PNP
within the province, city or municipality
for purposes of employment.
A.
B.
C.
D.

D
:
r
Administrative supervision
and control
e
w
s
n
Operational
supervision
and control
A
Employment
Deployment

 The RAB decide appeals

following cases, EXCEPT;
A.
B.
C.
D.

D
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PLEB
PNP Regional Directors
City/Municipal Mayors
Chief of PNP

s
n
A

in

the

 The Police Act of 1966 is otherwise

known also as _____.
A. PD 765
B. RA 4864

B
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C. RA 6975
D. RA 8551

s
n
A

 The PNP was created under what

law?
A.
B.
C.
D.

The
The
The
The

C
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Police Act of 1966

PNP Act of 1990
DILG Act of 1990
PNP Act of 1998

s
n
A

 Attrition by non-promotion shall be

incurred by any PNP member who
has not been promoted despite the
existence of a vacancy shall be
retired or separated after a period of
continuous;

An

B
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A. 5 years C. 15 years
B. 10 years
D. 20 years

ATTRITION SYSTEM
Attrition System for Uniformed Personnel

Attrition by Attainment of Maximum Tenure in

Position
Chief
- 4 years
Deputy Chief - 4 years
Directors of Staff - 4 years
Regional Directors - 6 years
Prov/City
- 9 years

Attrition by Relief

Attrition by Demotion in Position or Rank

18 months

Attrition by Non-promotion

2 years

10 years

Attrition by Other Means

a)
b)
c)
d)

2 successive annual rating period inefficient

3 cumulative annual rating period inefficient
Physical and/or mental incapacitation to perform police
functions and duties
Failure to pass the required entrance exam twice and/or
finish the required career courses except for justifiable
reasons.

 Graduates of the Philippine National

Police
Academy
(PNPA)
are
automatically appointed to the rank
of:

C
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s
n
A. SPO3A
C. Inspector
B. SPO4

D. Lieutenant

 Philippine National Police Academy

cadet is equivalent to a rank of:

B
:
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e
D.w
SPO2
s
n
A

A. Inspector
B. SPO4

C. SPO3

 The PNP field training program shall

be for a period of;
A. 6 months
B. 12 months

B
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C. 18 months
D. 24 months

s
n
A

 The highest rank in the PNP.

A. Chief of PNP
C. Director
B. Chief of Police
D. Director General

s
n
A

D
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 The equivalent rank of Colonel in the

PNP rank classification is:
A.
B.
C.
D.

Chief Inspector
Superintendent
Senior Superintendent
Chief Superintendent

s
n
A

C
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 A PC Staff Sergeant who joined the

PNP in 1992 has a rank of _____.

B
:
D. SPO4er
w
s
An

A. SPO1
B. SPO2

C. SPO3

 The second in command in the PNP

organization is the:
A.
B.
C.
D.

Deputy for Administration

Deputy for Operation
Chief Directorial Staff
None of these

s
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A

A
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 The officer in the PNP by the name

Rey Reyes has a star on his shoulder.
What is the rank of Rey?
A.
B.
C.
D.

C
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Superintendent
Senior Superintendent
Chief Superintendent
None of these

An

RANK STRUCTURE
(Comparison)
Police Commissioned Officers

AFP Commissioned Officers

Director General

General

Deputy Director General

Lieutenant General

Director

Major General

Chief Superintendent

Brigadier General

Senior Superintendent

Colonel

Superintendent

Lieutenant Colonel

Chief Inspector

Major

Senior Inspector

Captain

Inspector

1st and 2nd Lieutenants

RANK STRUCTURE
(Comparison)
Police Non-Commissioned Officers

AFP Non-Commissioned Officers

Senior Police Officer IV

Master Sergeant

Senior Police Officer III

Technical Sergeant

Senior Police Officer II

Staff Sergeant

Senior Police Officer I

Sergeant

Police Officer III

Corporal

Police Officer II

Private First Class

Police Officer I

Private

 Highly qualified police applicants

such as engineers, nurses and
graduates of forensic sciences may
enter the police service as officers
through:

B
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A. regular promotion
s
n
A
B. lateral entry
C. commissionship
D. attrition

 The process of choosing from among

candidates
from
within
the
organization or from the outside, the
more suitable person or the current
position or for future position is;
A. Recruitment C. Appraisal
B. Selection
D. Training

s
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A

B
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 He exercises the power to revoke for

cause the licenses issued to the
security guards:

A
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A. Chief, PNP
B. Undersecretary for Peace and Order
C. Secretary of DILG
D. Chairman, NAPOLCOM

s
n
A

 Complaints against personnel of the

IAS shall be brought either to the
Inspector General's office or to the;
A. Chief of PNP C. Congress
B. NAPOLCOM
D. President

s
n
A

B
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 Republic Act 6975 provides that on the

average nationwide, the manning levels of
the PNP shall be approximately in
accordance with a police-to-population
ratio of:

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A. one (1) policeman for every

(700) inhabitants
B. one (1) policeman for every
hundred (1500) inhabitants
C. one (1) policeman for every
(500) inhabitants
D. one (1) policeman for every
(1000) inhabitants

An

seven hundred
one thousand five
five hundred
one thousand

 The decision of dismissal by the PLEB

is final and executory but subject to
appeal to the RAB. The period of
appeal upon receipt of decision by
the respondent is _____.

s
n
A
A. Ten (10)
B. Twenty (20)

A
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C. thirty (30)
D. forty (40)

 An appeal filed with the Napolcom

Regional Appellate Board shall be
decided within _________ days from
receipt of motion of appeal.

s
n
A

A. twenty (20)
B. thirty (30)

D
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C. fifty (50)

D. sixty (60)

 Waiver of the age requirement may

be granted provided that the
applicant shall not be;
A. Less than 20 nor over 35
B. Less than 21 nor below 35
C. More than 20 nor over 35
D. More than 21 nor over 35

s
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A

A
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 Who maybe automatically granted height

waiver, as provided under Section 15 of
Republic Act No. 8551?
A. Police retirables requesting for extension of
service
B. Members of cultural minorities duly certified
by the appropriate government agency
C. Government employees wishing to transfer
to PNP
D. Graduates of Criminology

s
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A

B
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 Among the following applicants for

appointment to the police service, who
maybe
automatically
granted
height
waiver?
A. Government employees wishing to transfer to
PNP
B. Members of cultural minorities duly certified
by the appropriate government agency
C. Police retirables requesting for extension of
service
D. Graduates of criminology

s
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A

B
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 Mr. Juan delas Alas was born on June 1,

1975. Does he meet the age requirement
for entry to the police service in June 1999?
A. No, but he can apply for age waiver.
B. Yes, he is only 24 years old and is within the
age requirement.
C. Yes, he meets the maximum educational
requirement.
D. No, he has exceed the minimum age
requirement

s
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A

B
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 Mr. Jaime de Rio was born on May 1, 1975.

Does he meet the age requirement for
entry to the police service in June 2002?
A. No, he has exceed the minimum age
requirement
B. Yes, he is only 27 years old and is within the
age requirement
C. No, but he can apply for the age waiver
D. Yes, he meets the maximum educational
requirement

s
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A

B
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 Who among the following meets the age

qualifications for appointment to the
police service?
A.
B.
C.
D.

B
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Rey who is 20 years old

John who is 22 years old
Dennis who is 17 years old
Santi who is 35 years old

s
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A

 The age requirement in the PNP

based on the upgrading qualification
for appointment is _____.

C
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D.s
21-35
An

A. 20-30
B. 20-35

C. 21-30

UPGARDING QUALIFICATION
General Qualifications for Appointment

Citizen of the Philippines;

Person of good moral conduct;
Passed the psychiatric/psychological, drug and physical test;
Possess a formal baccalaureate degree;
Eligible in accordance with the standards set by the Commission;
Not have been dishonorably discharged from military
employment or dismissed from cause from any civilian position
in the government;
Not have been convicted by final judgment of an offense or
crime involving moral turpitude;
Male -1.62m and female 1.57m
Not more than or less than 5kgs. From the standard weight
corresponding to his or her height, age, and sex;
Age must not be less than 21 nor more than 30 yrs of age.

 REPUBLIC ACT 9708

Approved - Aug 12, 2009
An act extending for five (5) years the
reglementary period for complying with
the minimum Educational Qualification
for appointment to the PNP and
adjusting the promotion system thereof,
amending for the purpose pertinent
provisions of RA 6975 and RA 8551 and
for other purposes

WAIVER PROGRAM

Waivers for Initial Appointments to the

PNP

Age - 20 & 31-35 yrs of age

Height - belonging to cultural communities
Weight - more than or less than 5kgs(HAS)
- 6 months
Education - 72 collegiate unit
- 4 yrs max

 It is the premier educational

institution for the police, fire and jail
personnel:

D
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A. Philippine Military Academy (PMA)

B. Development Academy of the
Philippines
C. Philippine College of Criminology
(PCCR)
D. Philippine Public Safety College (PPSC)

s
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A

 All the following are members of the Peoples

Law Enforcement Board (PLEB), EXCEPT:
A.

Three (3) members chosen by the Peace and

Order Council from among the respected
members of the community.
B. Any barangay Captain of the city/municipality
concerned chosen by the association of the
Barangay Captains.
C. Any
member
of
the
Sangguniang
Panglunsod/Pambayan.
D. A bar member chosen by the Integrated Bar of
the Philippines (IBP).

s
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A

D
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 The National Internal Affairs Service

shall be headed by a civilian with an
equivalent rank of;

B
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A. Inspector GeneralC. Superintendent

B. Chief Superintendent D. Director

s
n
A

 Powers and Functions

Pro-actively (of its own accord; motuproprio/automatically)
conduct
inspection
and
audit
of
PNP
personnel and units;
Investigate complaints and gather
evidence in support of an open
investigation;
Conduct summary hearings on PNP
members
facing
administrative
charges;

 Submit a periodic report on the

assessment, analysis and evaluation of
the character and behavior of PNP
personnel and units to the Chief, PNP
and the Commission;
File appropriate criminal cases against
PNP members before the court as
evidence warrants and assist in the
prosecution of the case;
Provide assistance to the Office of the
Ombudsman in cases involving the
personnel of the PNP.

 The IAS also conducts motu-proprio, automatic

investigation of the following cases:
Incidents where a police personnel discharges a
firearm;
Incidents where death, serious physical injury or
any violation of human rights occurred in the
conduct of police operation;
Incidents where evidence was compromised,
tampered with, obliterated or lost while in the
custody of police personnel;
Incidents where a suspect in the custody of the
police was seriously injured; and
Incidents
where
the
established
rules
of
engagement have been violated.

The Disciplinary Mechanism

Internal Discipline
Chief of Police 15 days
Provincial Director 30 days
Regional Director 60 days
Chief of PNP 180 days
- Demotion
- Dismissal from the service

Breach of Internal Discipline

Breach of Internal Discipline refers to any offense
committed by a PNP member affecting order and
discipline with in the police organization.
Internal Discipline shall be heard by way of summary
proceeding, and the exercises of disciplinary powers are
as follows:
Chief of Police or equivalent supervisor may summarily
impose the administrative penalty/penalties in all cases,
the total period does not exceed 15 days.
Provincial Director or equivalent supervisor may
summarily impose the administrative penalty/penalties
in all cases, the total period does not exceed 30 days.
The Regional Director or equivalent supervisor may
summarily impose the administrative penalty of
dismissal from service. He may also impose the penalty
of admonition or reprimand, restrictive custody,
withholding of privileges, suspension or forfeiture of

 The provincial governor shall choose the

provincial director from a list of ____
eligible recommended by the PNP
Director preferable from the same
province, city or municipality.

A
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s
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A C. five (5)
three (3)

A.
B. four (4)

D. six (6)

 Which of the statement is TRUE?

A. In a small police station, the need for a fulltime records officer is justifiable.
B. As the police station increases its size,
routine desk duties and records task increase
to such extent that the desk officer is not
able to hand them alone.
C. Police records are not that important in
police administration.
D. In large departments, the desk officer devote
full-time exclusively to records tasks.

s
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A

D
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 Who among the following have the

summary disciplinary powers over
errant police members?
A.
B.
C.
D.

D
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District Director
Chief of Police
Provincial Director
Chief, PNP

s
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A

 The PNP shall enforce the law, prevent

and control crimes, maintain peace and
order, and ensure public safety and
internal security with the active support
of the community. This is the PNP:

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A

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A. Goal C. Vision
B. Objective D. Mission

 PNP VISION
A professional, dynamic and highly
motivated Philippine National Police
working in partnership with a responsive
community towards the attainment of a
safe place to live, work, invest, and do
business in.

 In 2008, there are 200,450 crimes

reported to the Police Station of
Municipality A. If the population of
municipality A is 5 Million, What is
the crime rate?
A. 3509
C. 4010
B. 4250
D. 4009

s
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A

D
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 In 2008, physical injuries numbered

12,500 out of total crime volume of
60,500. What percent of the total
crime volume is attributed to
physical injuries?
A. 18.7%
C. 20.7%
B. 25.7%
D. 4.8%

An

C
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 In 2008, murder accounted for 10%

of all index crimes. If the total index
crime was 25,000, how many were
murder incidents?
A. 250
C. 2,500
B. 500
D. 5,000

s
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A

C
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 Crime Rate = Total Crime Volume X

100,000
Population

Total Crime Volume = no. of crime

reported to the Police
Station/HQ

 Longevity Pay
5 yrs = 10% of Base Pay to 50%

Retirement (Optional)
20 yrs = 50% of Base Pay and Longevity
Pay
1 yr = 2.5% to 90% = 36 yrs in active service

Permanent Physical Disability

1 yr salary
80% of last salary as lifetime pension
5 yrs guaranteed period

ANSWER: D
These are the members of the PLEB,
EXCEPT:
A.member of the Sanguniang
Panglungsod/Bayan
B.member of the Association of
Barangay Captain
C.three other members of known
probity and integrity
D.member of the Peace and Order and
Council

ANSWER: C
It is refers to the number of
persons
an
individual
can
supervise effectively, it is also
known as span of attention.
A.unity of command
B.division of work
C.span of control
D.personnel development

ANSWER: B
This is the particular provision of
the New Philippine Constitution
of 1987, which mandated the
establishment of a police which
is civilian in character and
national in scope.
A.Sec. 12, Art. III
B.Sec. 6, Art.
XVI
C.Sec. 16, Art. VI
D.Sec 3, Art.

ANSWER: C
The __________ of the Philippine
National Police was vested upon
to the Chief, PNP.
A.leadership
B.command responsibility
C.command and direction
D.management

ANSWER: A
It is the organized and physical
movement of all units and
elements
of
the
Philippine
National Police for purposes of
crime prevention and control.
A.deployment
B.employment
C.employ
D.deploy

ANSWER: B
It

is given to the uniformed

members of the DILG for every
five years of satisfactory active
service, and it is corresponding
to ten percent of their monthly
basic salary.
A.hazardous pay B.longevity pay
C.expertise
pay D.living
allowance pay

ANSWER: C
The Mayor shall choose from the
list of how many recommendees
submitted
by
the
Police
Provincial
Director
prior
designation of Chief of Police.
A.10
B.3
C.5
D.7

ANSWER: D
It
is
the
compulsory
retirement age for officers
and
members
of
the
Philippine National Police.
A.50
B.55
C.60
D.56

ANSWER: B
How many percent is the
retirement benefit of the
officers and members of the
Philippine National Police who
have availed of the optional
retirement.
A.96%
B.50%
C.2.5%
D.10%

ANSWER: C
The members of the commission shall
be appointed by the President, one of
whom must came from the law
enforcement sector, and the three
others are from civilian sector and
one of whom must came from:
A.military sector
B.government
sector
C.woman sector
D.non-govt.
organizations

ANSWER: A
It decides cases on appeal, based
on the decision made by officers
other than the C, PNP, the
mayor, and the PLEB.
A.RAB
B.NAB
C.PLEB
D.NAPOLCOM

ANSWER: B
The National Appellate Board and
Regional Appellate Boards are
the __________ of the Philippine
National Police.
A.appellate body
B.disciplinary machinery
C.juridical authorities
D.central
receiving entity

ANSWER: A
It is the process of providing clear
cut channels of authority, which
is very important in maintaining
high working morale and esprit
d corps.
A.unity of command B.division of
work
C.span of control
D.personnel development

ANSWER: D
It is the continuous task of making
decisions, embodying in them in
specific
general
order
and
serving as the leader of thea
enterprise.
A.planning
B.organizing
C. Staffing
D. Directing

ANSWER: A
As provided under RA 8551, the
following were given summary
dismissal powers upon due
notice and summary hearing,
EXCEPT:
A.PLEB
B.NAPOLCOM
C.Chief, PNP
D.Regional Director

ANSWER: A
It is working out in broad
outline the thing that needs
to
accomplish
for
the
organizations.
A.planning
B.organizing
C.staffing
D.directing

ANSWER: A
Who may administer the qualifying
entrance
and
promotional
examinations for the officers and
members
of
the
Philippine
National Police.
A.NAPOLCOM B.CSC
C.PRC
D.PNP

ANSWER: D
It is the central receiving entity of
the citizens complaints filed
against
erring
officers
and
members
of
the
Philippine
National Police.
A.NAB
B.RAB
C.NAPOLCOM D.PLEB

ANSWER: B
In ensuring gender sensitivity in
the Philippine National Police,
how many percent will be given
to
female
in
terms
of
recruitment,
training
and
promotion.
A.15%
B.10%
C.20%
D.5%

ANSWER: A
In general, the initial appointment
of the commissioned officers in
the PNP shall commence with the
rank of:
A.Inspector B.Senior Inspector
C.Police Officer I
D.PNPA Cadet

ANSWER: A
From among the two (2) deputy
chiefs who is the second in
command in the Philippine
National Police.
A.Dep. for Administration
B.Chief, Directorial Staff
C.Dep. for Operation
D.all
of the above

ANSWER: C
The Secretary of the Department
of Interior and Local Government
shall be at the same time the
__________ of the NAPOLCOM.
A.Ex-officio member
B.Commissioner
C.Ex-Officio Chairperson
D.Chairman

ANSWER: C
It is otherwise known as the
Police Professionalization Act
of 1966, by virtue of which
NAPOLCOM was created.
A.RA 6975
B.RA 8551
C.RA 4864
D.PD 765