Started

with WebEx
Hosting a
Meeting

Presented by Office of Distance Education of Learning Technologies

What is WebEx?
A Web conferencing service used to conduct meetings
via the Internet using two way video and audio
technologies. Sometimes referred to as webinars, web
conferencing is often used for collaboration between
geographically dispersed groups. WebEx is a one web
conferencing service, others include Skype,
GoToMeeting, Saba Centra, and Adobe Connect.

Use WebEx for:

Remote Meetings
Online Presentations
Lecture Capture
Demos

Training
Online Support
Online Office Hours
Online Study Sessions

Features and Functions

Share presentations, real time

applications, web browsers

and desktops
Pass control between
participants
Communicate through chat

Create and conduct polls

Show your webcam image
Record meetings and archive

for future viewing

Take notes

Hosting a Meeting
1. Scheduling and host meetings with students, guests and/or colleagues by

opening a web browser and typing the university WebEx URL in the
address field - https://tamucc.webex.com.
An account is needed to schedule/host a meeting.
For instructions on scheduling a meeting see the guide for scheduling WebEx

meetings.

Hosting a Meeting
2. Click Host Log In on the upper right hand corner of the WebEx web page.
An account is needed to schedule and host a meeting.

Hosting a Meeting
3. Enter the username provided to you when you obtained your WebEx account.
4. Enter your password. The first time you log on you will be asked to change your password.
This password is not necessarily the same nor is it updated or changed when you update your email password.

Hosting a Meeting
5. Click on Meeting Center tab. A list of meetings will be displayed.

Hosting a Meeting
6. On the WebEx meeting Center web page. Locate your meeting and click
Start.
There will be a Join link for participants but will say Start for the Host.

Hosting a Meeting
7. If WebEx plugins or software has not previously been installed on a
computer, a set up screen will be displayed.
If you are on your own computer then follow the steps to install the

application.
If you are on a university computer then click the Run a temporary
application link to use WebEx.

Hosting a Meeting
8. When the WebEx screen opens up you will see the Audio Conference
window in the middle of the screen.
To use your computer audio, click the Call Using Computer button.

Hosting a Meeting
9. Follow the steps to test your audio.
10. Click the X in the top right of the pop-up to close the pop-up window.

Hosting a Meeting
11. Click Use Phone arrow to see the dial in number and to dial in if
your computer does not have audio capability.
12. Click the X in the top right to close the window.

WebEx Interface
WebEx interface components are indicated below. Some will be explained later.

Main Meeting Area

Record Meeting
Audio Controls

View other
participants Video if
turned on

Video Display

Send Meeting Link

Turn your video on/off

Mute/Unmute yourself

Participant List
Audio
Share a File

Raise Hand or
Make Presenter

Chat Area

Exit Meeting

Hosting a Meeting
13. To reopen the audio menu either:
Click the Audio Conference button in the middle.
Or click the Audio button on the Participants box on the right.

Hosting a Meeting
14. To invite others to the meeting on the spur of the moment, click the
Invite & Remind button in the middle of the screen.

Hosting a Meeting
15. The Invite & Remind window will pop up and allow you to send
email, phone or text reminders to participants if you know their contact
information.

Hosting a Meeting
16. To share or demonstrate something:
Click the arrow next to the button that will either say Share Application,

Share Desktop or Share File, depending upon what was selected during
the last session.
This will bring up a menu for you to select what you want to share.

Hosting a Meeting
17. To share your Desktop and be able to display a website, file or
document:
Click Share My Desktop.

Hosting a Meeting
WebEx will immediately show what is currently on your desktop.
You can proceed with opening up a web page, or other document or items.
To bring up the WebEx tools and to end sharing your desktop, move your

mouse pointer over the green area on the top of the desktop.

Hosting a Meeting
Select the desired menu item or
Click the red circle to sop sharing and to return to the WebEx interface.

Hosting a Meeting
18. To share a file:
Click the arrow next to the share button to open the menu.
Select Share File (Including Video).

Hosting a Meeting
Locate and select the file you wish to share from the Share File

window.
Click the Open button.

Hosting a Meeting
File will be displayed in the main window area.
If there is more than one page in file then use the arrows on the top of

file to advance to next page.

Hosting a Meeting
Each shared file will have its own tabs at the top of the WebEx interface.
Click tab to switch between files or to return to main Quick Start screen.
Click the X on the tab to close file and stop sharing.

Hosting a Meeting
19. Share Application so that it can be edited and saved:
Click the arrow next to the share button to open the menu.
Select an application under Share Application.
If application is not listed, then select other application and locate it.
Once application has been opened, locate the item you wish to display.

Hosting a Meeting
Application will open on computer desktop.
WebEx menu will be hidden at the top, viewable by hovering mouse pointer over

green area.

Hosting a Meeting
Select Stop Sharing from the menu to return to the WebEx interface.

Hosting a Meeting
20. Use the New Whiteboard button on top right of WebEx window to open
up a whiteboard area to collaborate with participants.
Use annotation tools to collaborate.
Use tabs to navigate between shared items.

Hosting a Meeting
21. If a copy of the meeting is desired you can record the meeting for others
to playback:
Click the Record button on the top right.
Recorder panel on the bottom right can be used to pause and stop recording.

Hosting a Meeting
Previously recorded meetings can be found on the tamucc.webex.com web page

under Host a Meeting area on left.

Click on My Recorded Meetings to see a list of recorded meetings.

Hosting a Meeting
It will take several minutes for the most recent recording to be listed.
Recording can be played, downloaded, or emailed.
Recording can be placed in Blackboard by using the link or the downloaded file.

End a meeting.
22. When meeting is finished click the End Meeting button on the bottom
right.
Click End Meeting on pop up window to end the meeting.

Help and Support

Use the resources below for additional guides and training.
Distance Education Website
https://iol.tamucc.edu/
- Instructor Resources > WebEx under Technology heading
IT Help Website
http://it.tamucc.edu/
- Get Help > WebEx help bullet under FAQ
Cisco WebEx Meeting Web Page
https://tamucc.webex.com
- Support > Training > WebEx University
Cisco Self-Service Technical Support

https://support.webex.com/support/support-overview.html
Cisco WebEx Technical Support

Phone: 1-866-229-3239