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5 Whys

Akshara Revikumar
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PGDM15

CONTENTS
Sl. No.

Contents

Page no.

History

5 whys preparation

4-5

Techniques

5 whys and fishbone diagram

7-8

Example

9-15

Conclusion

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History
The technique was originally developed by Sakichi Toyoda and was
used within the Toyota Motor Corporation during the evolution of its
manufacturing methodologies. It is a critical component of problemsolving training, delivered as part of the induction into the Toyota
Production System.
The architect of the Toyota Production System, Taiichi Ohno,
described the 5 Whys method as "the basis of Toyota's scientific
approach . . . by repeating why five times, the nature of the problem
as well as its solution becomes clear."
The tool has seen widespread use beyond Toyota, and is now used
within Kaizen, lean manufacturing, and Six Sigma.
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Five Whys Preparation


Five whys is a Root Cause Analysis Tool. Not a problem
solving technique. The outcome of a 5 Whys analysis is one
or several root causes that ultimately identify the reason why
a problem was originated. There are other similar tools as the
ones mentioned below that can be used simultaneously with
the 5 Whys to enhance the thought process and analysis.

Problem

Root Cause

Corrective
Actions

Any 5 Whys must address two different problems at the same


time.
The first part is related to the process that made the defective
part.
(Why made?)
The second, must address the detection system that was not
able to detect the defective part before it became a problem.
The lack of detection of a defective product is a problem of its
own and must be treated independently than the product problem
itself.
(Why not detected?)
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Techniques
Two primary techniques are used to perform a 5 Whys analysis:
The fishbone (or Ishikawa) diagram.
A tabular format.
These tools allow for analysis to be branched in order to provide
multiple root causes.

5 Whys and the Fishbone Diagram


The 5 Whys can be used
individually or as a part of the
fishbone (also known as the cause
and effect or Ishikawa) diagram.
The fishbone diagram helps you
explore all potential or real causes
that result in a single defect or
failure. Once all inputs are
established on the fishbone, you can
use the 5 Whys technique to drill
down to the root causes.
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It is said that a well defined problem is a half resolved problem;


hence it is important to state the problem as clearly as possible.
Whenever possible define the problem in terms of the
requirements that are not being met. This will add a reference to
the condition that should be and is not.

A key phrase to keep in mind in any 5 Why


exercise is "people do not fail, processes do."

5 Whys in real life problems

Problem Statement:
You are on your way home from work and your car stops
in the middle of the road.

1. Why did your car stop?


Because it ran out of gas.
2. Why did it run out of gas?
Because I didnt buy any gas on my way to work.
3. Why didnt you buy any gas this morning?
Because I didnt have any money.
4. Why didnt you have any money?
Because I lost it all last night in a gamble.
5. Why did you lose your money in last nights gamble?
Because Im not very good at gambling when I am drunk.
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Five Whys The First Why


Clear statement of the reason for the defect or failure to occur,
understood even by people that is not familiar with the operation where
the problem took place.
Often this 1st Why must be a short, concise sentence that plainly explains
the reason. Do not try to justify it, there will be time to do that later on in
the following whys if it is pertinent to the thought process. It is Okay to
write it down even if it seems too obvious for you. (It may not seem that
obvious to other persons that will read the document).

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Five Whys The Second Why

A more concise explanation to support the first statement.


Get into the technical arena, the explanation can branch out to
several different root causes here. It is OK to follow each of them
continuing with their own set of remaining 3 whys and so forth.

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Five Whys The Third Why


Do not jump to conclusions yet, follow the regular thought process
even though some underlying root causes may start surfacing already.
This 3rd why is critical for a successful transition between the obvious
and the not so obvious. The first two whys have prepared you to
focus on the area where the problem could have been originated; the
last three whys will take you to a deeper comprehension of the
problem. Visualize the process where the product went through
(process mapping) and narrow down the most likely sources for the
problem to occur.

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Five Whys The Fourth Why


Clear your mind from preconceived explanations and start the fourth
why with a candid approach. You may have two or more different
avenues to explore now, explore them all. Even if one or several of them
turn out not to be the root cause of the problem, they may lead to
continuous improvements.
This is a good time to include a Cause and Effect analysis and look at
the 5 Ms.
Method.
Materials.
Men.
Machines.
Mother Nature.
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Five Whys The Fifth Why


When you finally get to the fifth why, it is likely that you have
found a systemic cause. Most of the problems in the process can be
traced to them. Even a malfunctioning machine can sometimes be
caused by an incorrectly followed Preventive Maintenance or
Incorrect machine parameters setup.
When you address a systemic cause, do it across the entire process
and detect areas that may be under the same situation even if there
are no reported issues yet.
If you have reached the fifth why and you are still dealing with
process related cause(s), you may still need one or two more whys
to deep dive into the systemic cause.

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Conclusion
A good way to identify if the 5 Whys was done properly is to try to
organize the collected data in one sentence and define it in an
understandable manner. If this cannot be done or the sentence is
fragmented or meaningless chances are that there is gap between one
or several of the whys. You then must revisit the 5 Why and identify
those gaps to fill them in. If there is coherence in the way that the
sentence is assembled, it shows consistency on the thought process.
Something like:
Problem Description occurred due to Fifth Why. This was
caused by Fourth why mainly because Third Why was
allowed by Second why, and this led to First Why.
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REFERENCE
http://www.isixsigma.com/tools-templates/cause-effect/determine-root-cause-5-whys/
https://www.mindtools.com/pages/article/newTMC_5W.htm
https://www.moresteam.com/toolbox/5-why-analysis.cfm
https://open.buffer.com/5-whys-process/
http://www.institute.nhs.uk/quality_and_service_improvement_tools/quality_and_service_improvement_tools/identifying_problems_-_root_cause_analysis_using5_whys.html

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THANK YOU!!!

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