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SAP MM/WM Training

Welcome
Day 4

Agenda
Recap ( Procurement of non-stock materials, Service
Procurement, Source Determination )
Logistics Invoice Verification Overview and Basics
Variances and Invoice Blocks
Subsequent Debit/Credit
Credit memo and Reversals
Automatic Settlement
GR/IR Account Maintenance
Additional Configurations for LIV
Exercise

Types of Invoice Verification

Purchase-Order-Based Invoice

Goods-Receipt-Based Invoice
Verification

Document Parking

Document Parking
Hold Document : A MM invoice document is created.
No updates are made to the purchase order history.
No information is transferred yet to Financial Accounting
Park document: An MM invoice document is created,
and
the purchase order history is updated. initial information is
sent to
FI. An FI document number is assigned.
Save document as complete: if you do not want to
make any more changes to the document, but do not want
to post the document yet
Post document : Account postings are made when you
post a document.

Entering Tax Data

Account Movements: Gross Posting

Account Movements: Net Posting


Invoices in a Foreign Currency

Fixed exchange rate from


PO

Variances and Invoice


BlocksVariances

Variances
Absolute upper- amount for Quantity
% - no price

Date
the amount * (planned delivery date - invoice entry date)

You define tolerances in Customizing for:


. Quantity variances
. Price variances
. Purchase order price quantity variances
. Date variances

Tolerances

Other Blocking Reasons


Blocking Due To Quality Inspection Working with
inspection lots and usage decisions

Blocking Due To Amount Item amount check


If you enter an item with too large an amount, it often
makes sense to block this invoice in order to check it.

Manual Blocking

Stochastic Block
Select invoices on a random basis and block them for
checking
If the invoice value is larger than or equal to the threshold
value, the probability that the invoice is blocked is the
same as the given percentage. If the invoice value is
smaller than the threshold value, the probability that the
invoice will
be blocked is
proportional to the
given percentage.

Invoice Reduction

Vendor Specific Tolerances

Releasing Blocked Invoices


There are three reasons that an invoice is blocked:
Due to variances in an item
By manually entering a payment block
By stochastic blocking
Cash discount date extension possible

Automatic release is only invoices blocked due to


variances.

Manual
Release the invoices that have been blocked due to
variances,

Subsequent Debit/Credit
A subsequent debit/credit changes the total invoice value
of a purchase order item; the total invoice quantity
remains unchanged.

Subsequent debits and credits are listed separately in the


PO history.

A subsequent debit/credit cannot refer to a particular


invoice.

You can only enter a subsequent debit/credit for a

Subsequent Debit/Credit

Invoices Without Reference to


Purchase Orders
Posting to a G/L account
Posting to a material account

You permit direct posting to G/L and material accounts in


Cutomizing for
Materials Management under Logistics Invoice Verification
Incoming Invoice Activate Direct Posting to G/L
Accounts and Material Accounts, the invoice

Items area will contain three tab pages:

Credit Memos

Cancelling Invoices

Invoice reversal
Invoice documents, either invoices or credit memos, can
be subsequently canceled if, for example, they were
posted incorrectly. There are two separate cases:
- Cancel an invoice, the system generates a credit
memo.
- Cancel a credit memo, the system generates an
invoice
You cannot reverse a reversal document.
When canceling invoices in Logistics Invoice Verification,
the document lines in Financial Accounting are not
automatically cleared. SAP recommends running this
periodically (for example, daily in the background).
When you reverse an invoice, all items in the document
are reversed. You can reverse part of an invoice only by

Automatic Settlements Evaluated


Receipt Settlement
Prerequisites to be fulfilled

Vendor master record: In the purchasing data, the


AutoEvalGRSetmt Del.(ERS) indicator must be set.
Vendor master record: In the purchasing data, a terms of
payment key must be selected that proposes a baseline
date.
Purchase order item: The GR-Based Inv. Verif. (GoodsReceipt-Based Invoice Verification) indicator must be set.
Purchase order item: The ERS (Evaluated Receipt
Settlement) indicator must be set.
Purchase order item: A tax code must be specified.

ERS Advantages
Evaluated receipt settlement has the following
advantages:

Purchasing transactions are completed quicker.


Data transfer errors can be avoided.
Quantity and price variances do not occur in Invoice
Verification.
Message goes to vendor

GR/IR Account Maintenance

Clearing the GR/IR clearing account is usually performed


periodically, or at the end of the fiscal year, for those PO
items for which no further goods receipts or invoice
receipts will be posted.

An account maintenance document is created

Additional
ConfigurationsDuplicate Invoice
Check
Entry in the Reference field, the system always checks
if there is already an invoice containing the same data
(Vendor, Compancycode etc) as that just entered.

Number Assignment in Logistics


Invoice Verification

Sysem messages in LIV

Take Home Project


Kindly go through the Business Scenarios discussed this
week and practice them in your own Organization
Structure

Business Scenarios
Stock Procurement
Consumable Procurement
Service Procurement
Sources of Supply and Source determination
Optimized Purchasing
Different types of transactions in LIV