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WORD PROCESSING

Submitted to
Mr. Satpal
Arora
(Assistant professor,IT)

COMP 4Power Tools for the Mind

Submitted by
Atishey Jain
Enrolment No. - 411

Power

Word Processing
What well cover for this lecture topic:
Types and Examples of Application software
Creating Documents with Word
What is logical and physical document structure?
Demos (as much as time permits)
Including some useful hints and strategies

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Application Software
(1)
Some types:
Document production:
Word-processing, desktop publishing, web page
authoring

Graphics
Photo editing, Painting & drawing, CAD, animation,
video

Presentation
Numerical Analysis:
Spreadsheets, graphing, statistical

Databases
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Application Software
(2)
More types:
Reference:
Dictionary, encyclopedia, maps

Connectivity or communications:
Web browser, email, remote control, home networking

Education and training

Business: accounting and finance
Games!
Office suites:
Word-processing, spreadsheet, presentation, and
database software all carefully integrated

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Application Software
Some Examples: (3)
Document production:
MS Word, WordPerfect, FrameMaker, FrontPage,

Graphics
PhotoShop, CorelDraw, AutoCAD, 3D Max, Maya,
Adobe Premiere

Presentation
MS PowerPoint

Numerical Analysis:
MS Excel, Lotus 1-2-3, SPSS,

Databases
MS Access, Lotus Approach, Oracle
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Application Software
More Examples: (4)
Reference:
MS Encarta, MS Streets, StreetFinder, Webster Online,

Connectivity or communications:
MS Internet Explorer, MS Outlook, Netscape
Communicator, Opera, Mulberry, AOL,

Education and training

Business: accounting and finance
Games!
Office suites:
MS Office, MS Works, OpenOffice, StarOffice,

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The Microsoft Office Suite

BASIC SUITE

Word processor (Word)

Spreadsheet (Excel)
Email utility (Outlook)
Web browser (Internet
Explorer)

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PROFESSIONAL SUITE
Also includes:
Presentation maker
(PowerPoint)
Desktop Web publisher
(Front Page)
Database (Access)

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Word proc. & desktop publishing

A word processor is an application that allows
the user to compose and edit simple documents
ADVANTAGES:

Corrections and revisions are easy

Many formatting details handled automatically
What are defaults?

Customized forms, form letters, and mail-merge

Can be stored and reused

Structural templates can be defined by the user

do it once, use it over and over without affecting original
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 Like computers, text documents have both:

a logical structure, which stays the same no
matter how the document is represented, and
a physical structure, that may be
different on paper than on a screen;
different with one page layout than another
different from printer to printer

When document gets put out: the best fit to

that device is calculated from the logical
structure that the computer knows.
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 SO WHAT? Whats that mean?

BEWARE: what you see is not
always what you get.
The physical structure of a document is
system-dependent; i.e., fonts and tab
spacing vary among systems.
In addition, systems must often
approximate the physical format due to
limitations of the printer. As a result,
formatting on the printout may not
match the formatting shown on the
screen.
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LOGICAL STRUCTURE
The information in a document and the order in which it is
presented is referred to as the documents logical structure.
Here is one simple logical ordering of information:
Table of contents
Title
Author
Date
Abstract
Major heading 1
Subhead 1
Text
Major heading 2
Subhead 2
Text
References
Footnotes
Bibliography
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 Previous page shows parts of documents

logical structure: how my ideas are organized.
Different from layout--how my ideas are
represented or shown.
Example: Use of major headings
An important idea becomes a major heading: thats
part of the logical structure.
How I will show that the idea is a major heading is
part of the physical structure.
Such as how?

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Writing and editing

Creating the logical structure:

TEXT ENTRY

Modifying the logical structure:

EDITING

MS Word has many tools to help.

Many under Edit and Tools menus. A few:

Cut & Paste

Copy & Paste
Find & Replace
Spell/grammar check
Thesaurus

Hint: use key combinations to save time.

Buttons are ok but often slower to use. Why?

PHYSICAL STRUCTURE
Formatting
Formattinge.g., indentation, text color, style, size, etc.
changes the physical structure of a document.

where ink will be on paperor dots on

the screen. Page layout
Logical structure is converted into pixels:
one set of pixels on screen; different set for
each printer.

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Now is

the time

for all

good men
.

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 Many formatting tools-- File & Format menus

(again, keyboard shortcuts are handy). A few:
Page Setup (margins; page orientation; ...)
Font Type, Size, Style,
Style Color
Text Alignment
Header & Footer formatting
Number & bullet lists
Insert (Break; Page no; Art...)
Borders
Tabs
Lists: numbered, bulleted, etc.
DEMO
Tables ...
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