08 PA Accountant in - Capital Projects

Class Agenda - Day 1 and 2
DAY 1
DAY 2
8.30 Introduction & Overview of

Oracle Projects
9.30 Navigation
10.30 Morning Break
10.45 Navigation (cont)
11.30 Project Creation and
Maintenance
12.30 Lunch
1.30 Budget Creation and
Maintenance
3.30 Afternoon Break
3.45 Collecting Project Costs
5.45 Q & A
6.00 End
8.30 Pre-Approved Expenditure

10.30 Morning Break
10.45 Adjusting Project Costs
12.00 Lunch
1.00 Adjusting Project Costs (cont)
1.45 Capital Project
3.00 Afternoon Break
3.15 Capital Projects
4.45 Analyzing Project Costs Expenditure Inquiry
5.45 Q & A
6.00 End
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Unit 8- Capital Projects
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Learning Objectives
After completing this unit, the user will be able to undertstand
Capital Projects Overview
Capital Projects Flow
Define a capital asset

Assign a capital asset
Place a capital asset in service
Generate asset lines
Review asset lines
Assign asset lines
Interface assets from Oracle Projects to Oracle Assets
Advance :
Assign UNASSIGNED asset lines
Split asset lines
Post Capitalization Adjustments

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Purpose of Capital Projects
Capital projects are used to collect construction-inprocess (CIP) costs for an asset
CIP costs are depreciated over the life of the asset

after the asset is placed in service
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Integration with Oracle Assets

Oracle Assets
Keeps the sub-ledger information for fixed assets
Can accept completed CIP asset costs from Oracle

Projects
Uses a process called Mass Additions to import

assets from Oracle Projects
Handles depreciation expense generation,

adjustments, and retirements after the asset is
imported
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Capital Project Cost Flow

Oracle Payables
Project
costs
Oracle Projects
Non-project asset costs

CIP asset
costs when Oracle
asset is placed in
service
Assets
Post Internal Requisition and Accruals
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Post invoice
CIP/FA
Oracle GL

Create
Project
Define
Assets
Assign
Assets
Collect
Costs
Specify
In Service
Date
Generate
Asset
Lines
Review Costs and

Make Adjustments
Review Asset Cost Lines

and Make Adjustments
Interface Assets
to Oracle Assets
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Capitalisation Controls
Capital
Capitalisable
Capitalisable
Non-Capitalisable
Non-Capitalisable
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Task Level
Transaction Level
(Expenditure Item)
Capitalisation Controls - Task
Check mark indicates that this

task is capitalizable
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Capitalisation Controls - Expenditure
You could still change the Capitalizable flag after item is costed
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Grouping of Expenditures
into Asset Lines
Oracle Projects summarises expenditure items into

CIP asset lines based on
Grouping Levels
Grouping Methods
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CIP Grouping Levels
The grouping level specifies how Oracle Projects should summarise

expenditure items into asset lines
Grouping levels are established by opening the Asset Assignments
window from either the project window or the task window
Grouping level types can be either
Specific Assets
One or more assets can be assigned to this grouping level
Common Costs
Cannot directly assign assets to this grouping level
Captures costs to be allocated to multiple assets
The Generate Asset Lines process will then create unassigned
asset lines that can be manually split and allocated to assets
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Grouping Levels
Project Level Grouping
Project
Servers = 20,000
Top Task 1
Task 1.1
Top Task 2
Task 1.2
Task 2.1
Task 2.2
Servers = 10,000
Task 2.2.1
Grouping Level
Servers = 10,000
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Task 2.2.2
Grouping Levels
Top Task Level Grouping
Project
Servers = 10,000
Top Task 1
Task 1.1
Top Task 2
Task 1.2
Task 2.1
Servers = 10,000
Task 2.2
Servers = 10,000
Task 2.2.1
Grouping Level
Servers = 10,000
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Task 2.2.2
Grouping Levels
Lowest Task Level Grouping
Project
Top Task 1
Task 1.1
Top Task 2
Task 1.2
Task 2.1
Task 2.2
Servers = 10,000
Task 2.2.1
Grouping Level
Servers = 10,000
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Task 2.2.2
Grouping Levels
Multiple Levels Grouping
Project
Servers = 10,000
Top Task 2
Top Task 1
Task 1.1
Task 1.2
Task 2.1
Task 2.2
Servers = 10,000
Task 2.2.1
Grouping Level
Servers = 10,000
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Task 2.2.2
CIP Grouping Methods
The CIP grouping method also determines the amount of

summarisation that will occur when generating asset lines
Capital project types can use only one CIP grouping method
per project type
There is only one project type defined for this implementation
Capital - Type
Summarises expenditure items by *expenditure type
Note : *Refer to Student Materials of a list of Expenditure types

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Grouping Methods
Expenditure Category
Items in the same Expenditure Category capitalise to the same Asset Category
Item
Expenditure
Type
Expenditure
Category
Asset Category
Major.Minor
12 Doors
Doors and
Windows
Construction
Facilities.Buildings
5 Windows
Doors and
Windows
Construction
Slab
Concrete
Construction
Electrical
Wiring
Electrical
Mechanical &
Electrical
Facilities.Building
Improvements
Air Unit
HVAC
Mechanical &
Electrical
Facilities.Building
Improvements
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Grouping Methods
Expenditure Types
Items with the same Expenditure Category capitalise to a different Asset

Category. So capitalisation is based on Expenditure Type.
Item
Expenditure
Type
Expenditure
Category
Asset Category
Major.Minor
Optiplex 366
Desktop
PC Equipment
Computer Equipment.
Desktops
Latitude 266
Notebook
PC Equipment
Computer Equipment.
Notebooks
Routers
Network
Routers
Machinery &
Equipment
Machinery & Equipment.

Network Equipment
PBX
Telecom
PBX
Machinery &
Equipment
Machinery & Equipment.

PBX & Other
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Learning Objectives
After completing this unit, the user will be able to understand
Capital Projects Overivew

Review asset lines
Assign asset lines
Advance :
Split asset lines

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Create
Project
Define
Assets
Assign
Assets
Collect
Costs
Specify
In Service
Date
Generate
Asset
Lines
Review Costs and

Make Adjustments

Interface Assets
to Oracle Assets
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Defining Assets
CIP Assets must be defined within Oracle Projects

before they are interfaced to Oracle Assets
Definition is performed when asset is ready to be

placed in service
Hint: When setting up the project, pre-plan the
relationship between the expenditure type,
expenditure category, and asset category
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Defining Assets
Before an asset is sent to Oracle Assets, the user must enter

Asset Name
Description
Book (unless you only have one Oracle Assets corporate
book for the Oracle Projects set of books)
Asset Category
Location
Depreciation Expense Account
Units (quantity of assets, default is one)
Depreciate (default is yes)
*Amortise Adjustments (default is no)
Note : *Dell APAC does not Amortise Adjustments

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Defining Assets
1. Highlight
Assets option
2. Click on details
button
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Select
Asset
Category
from
LOV
Defining Assets
Enter Asset Name
Text Description
Select Location
Leave blank
It will be assigned by user
when loaded into FA
Enter
estimated
In Service
date
Enter depreciation account using LOV

Defaulted
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Create
Project
Define
Assets
Assign
Assets
Collect
Costs
Specify
In Service
Date
Generate
Asset
Lines
Review Costs and

Make Adjustments

Interface Assets
to Oracle Assets
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Asset Assignments
An asset must be assigned for a project at either

Project level
Task level
Asset Assignment
Controls expenditure items that will be summarised when
asset lines are generated
Project-Level Asset
Capitalisable expenditure items summarised for project by
grouping method (expenditure category or expenditure type)
Task-Level Asset
Capitalisable expenditure items summarised just for that task
by grouping method ( expenditure category or expenditure
type)
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Task-Level Assignments
1. Select Task option
2. Click Detail
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Task-Level Assignments
1. Select Task
3. Select Asset Assignments
2. Click Options
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Asset Assignments
Specify the
grouping
level
Assign
Assets
here
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Demo & Exercise

Unit 8.1 - Capital Projects
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Learning Objectives

Review asset lines
Assign asset lines
Advance :
Split asset lines

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FIND Capital Projects Window
Work Bench for capital projects
All functions related to capital projects processing accessible via

this window
Only capital projects would be displayed
Can narrow projects you see using fields in the find window
for a particular project manager or project accountant
for a particular organisation
for a particular classification category and code
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Search for
a single
project by
number or
name...
Find Capital Projects ...or by key member
or by organisation
or based on the Estimated

Date Placed In Service
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Capital Projects Window

Displays the summarised expensed, CIP, and
capitalised costs for each project after
Updating Project Summary Amounts

Process updates expensed and CIP amounts
Interfacing Assets process

Updates the capitalised amount
Allows access to other capital projects-related
screens and functions
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Capital Projects Window

Non-capitalised
expenses
CIP costs not yet

interfaced to Assets
Amounts capitalised &

interfaced to Assets
Click here to review asset

lines after they are
generated
Click here to view

asset information
Click here to Generate

asset lines
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Create
Project
Define
Assets
Assign
Assets
Collect
Costs
Specify
In Service
Date
Generate
Asset
Lines
Review Costs and

Make Adjustments

Interface Assets
to Oracle Assets
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Placing a CIP Asset in Service
After the expenditures have been made for an asset

and the asset is ready to be placed in service, the
user must
Record the actual date the asset is to be placed in service
Complete asset definition
Review/adjust/assign asset lines (as needed)
Interface assets to Oracle Assets
Once project assets have been interfaced, Oracle Asset will add
additional information and then the assets are imported into
Oracle Assets using the Mass Additions process
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Actual Date in Service
An asset is placed in service by entering its Actual

Date In Service
The Actual Date In Service can be a past, current or

future date
Assets cannot be sent to Oracle Assets if the Actual

date placed in service is later than the current Oracle
Assets period date
To save the Actual Date in Service, Oracle Projects

will prompt the user to enter any missing required
asset definition fields
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Click here to view

asset information
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Cost is still ZERO prior to

generate asset lines
Record actual date in service here

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Create
Project
Define
Assets
Assign
Assets
Collect
Costs
Specify
In Service
Date
Generate
Asset
Lines
Review Costs and

Make Adjustments

Interface Assets
to Oracle Assets
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Generating Asset Lines
After assets are placed in service, the user can create, prepare
and send asset lines to Oracle Assets to become fixed assets
The Generate Asset Lines process creates summary asset lines

from capitalisable expenditure items
Asset lines can be reviewed and adjusted before they are

interfaced to Oracle Assets
Oracle Projects summarises expenditures into lines based on

CIP grouping method defined at the project type
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Asset lines can be generated using one of the

following
Capital Projects window
Select a project, choose the Generate button
and enter a value for In Service Date Through
Running the process PRC: Generate Asset Lines
for a Single Project
Running the process PRC: Generate Asset Lines
This process generates asset lines for a range
of project numbers
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Generating Asset Lines - Option 1
Select
the
project
you want
to
generate
Click here to generate asset lines

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Enter the In Service
date for which you
want to generate
asset lines
Enter the PA
Through Date
Click OK
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Submit Request
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Generating Asset Lines - Output
Defined Asset
Asset Cost
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Create
Project
Define
Assets
Assign
Assets
Collect
Costs
Specify
In Service
Date
Generate
Asset
Lines
Review Costs and

Make Adjustments

Interface Assets
to Oracle Assets
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Reviewing Asset Lines
Asset lines are defined by the following fields in the

Asset Lines window
Asset Name: Name of the project asset assigned
by the asset line generator or after manual
assignment.
Asset Category:
Description: The expenditure type for the asset line
Task: Lists the appropriate task based on the
grouping level
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Additional information in the Asset Lines window

Additional information for the highlighted specific asset line is at the
bottom of the screen
Original Amount: Original amount of a generated asset line before
any splitting
Split Percentage: Percentage of the original amount for the specific
asset line
CIP Account: The GL account that will be relieved when the asset is
added to Oracle Assets
Status: Interface status of the asset line
Rejection Reason: Only displays if the asset line was rejected when
it was interfaced to Oracle Assets
To drilldown to the expenditure items that were summarised into the asset
line, press the Details button at the bottom of the Asset Lines window
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Click here to Asset information

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Total Asset Cost is populated
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Click here to review Asset Lines

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Asset line assigned to an Asset
Additional Information
Click Asset Line Details
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Asset Line Details
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Create
Project
Define
Assets
Assign
Assets
Collect
Costs
Specify
In Service
Date
Generate
Asset
Lines
Review Costs and

Make Adjustments

Interface Assets
to Oracle Assets
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Interfacing Asset Lines
The Interface Assets process sends asset lines to

Oracle Assets to become fixed assets
The process to run is PRC: Interface Assets
The mass addition lines may be reviewed in the

Oracle Assets Prepare Mass Additions window
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Interfacing Asset Lines
Interface Asset
process
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Interfacing Asset Lines - Output
Interfaced Asset
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Oracle Assets - Mass Additions
Asset comes from Oracle Projects
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Asset Cost and Date in Service
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Asset details to be completed by FA personnel for

Asset interfaced from Oracle Projects
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Learning Objectives

Review asset lines
Assign asset lines
Advance :
Split asset lines

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Oracle Projects creates asset lines and assigns the

asset lines to the appropriate asset or labels the
asset lines as UNASSIGNED
If only one asset has been assigned to the grouping

level (project or task), then all asset lines created are
automatically assigned to that asset
If multiple assets are assigned to the grouping level

(project or task), all lines are created as unassigned
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Reviewing and Assigning Asset

Lines
After asset lines are created, the following adjustments are made in the
Asset Lines window
Mandatory
Assign an asset to all unassigned asset lines
Unassigned asset lines will only occur if there are multiple
assets assigned to a grouping level
Change the UNASSIGNED asset name to a valid asset
name
Optional
Split an asset line into multiple lines and assign the line to
different assets
Change the asset assigned to a line
Change the line description
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Generate Asset Lines - Grouping
Oracle Projects groups project costs into asset lines

based on
Asset Assignment
CIP Grouping Method
CIP Grouping Method for a project is determined by the

Project Template used to create the project
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Generate Asset Lines - Examples

One Asset Assigned at the Project Level
Project ABC
Task 1
Charges:
Desktop $1000
Notebook $2000
Asset 1
Task 2
Charges:
Desktop
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$1000
What Asset Lines would be created if the CIP Grouping Method is

by Expenditure Category?
Line
Asset
Description
(Expenditure Category)
Amount
PC Equipment
$4000

by Expenditure Type?
Line
Asset
Description
(Expenditure Type)
Amount
Desktop
$2000
Notebook
$2000
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Two Assets Assigned at the Task Level
Project ABC
Asset 1
Asset 2
Task 1
Charges:
Desktop $1000
Notebook $2000
Task 2
Charges:
Desktop
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$1000

Line
Asset
Description
Amount
PC Equipment
$3000
PC Equipment
$1000

Line
Asset
Description
(Expenditure Type)
Amount
Desktop
$1000
Notebook
$2000
Desktop
$1000
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Two Assets Assigned at the Task Level
Project ABC
Asset 1
Asset 2
Task 1
Task 2
Charges:
Desktop $1000
Notebook $2000
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Charges:
Desktop
$1000

Line
Asset
Description
Amount
Unassigned
PC Equipment
$3000

Line
Asset
Description
(Expenditure Type)
Amount
Unassigned
Desktop
$1000
Unassigned
Notebook
$2000
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UNASSIGNED Asset - Example
Two Assets defined at Task 1
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New cost incurred. Upon generating of

asset lines, due to 2 assets defined, the
system generated as UNASSIGNED.
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LOV at the Asset Name field

and select the respective asset
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Asset assigned
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Splitting Assets Lines
Split an asset line if it must be assigned to multiple

assets
Split lines that are assigned to an asset or are

UNASSIGNED
Asset lines may be split based upon amounts or

percentages
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Split Asset - Example
2. To split, simply LOV at the

Asset Name
1. Click Split Line

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Split Asset - Example
Asset line split into two lines
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Demo & Exercise


Review asset lines
Assign asset lines
Interface assets from Oracle Projects to Oracle
Assets
View Asset in Oracle Assets - Instructor DEMO
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Learning Objectives

Review asset lines
Assign asset lines
Advance :
Split asset lines

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Post capitalisation adjustments

Reverse capitalise an asset
Re-capitalise a reverse capitalised asset
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Post-capitalisation Adjustments
After expenditure items are sent to Oracle Assets as asset lines

Expenditures items can still be adjusted and new items for
capitalisation can be collected
Adjustments and additions can be either positive or negative
Adjusted expenditure items and new charges will be grouped
into new asset lines when the Generate Asset Lines process is
run for the project
The new asset lines will be added to the original asset in Oracle
Assets as a cost adjustment
Cost adjustments cannot be interfaced to Oracle Assets until the
original mass addition line is posted in Oracle Assets
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Adjustments in Oracle Assets
Dell APAC does not Amortise Adjustments. Hence, check

box is not being checked in the Project Asset definition
window, Oracle Assets will post all catch up depreciation
when the adjustment is added to Oracle Assets
Note that this is unchecked

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Reversing Capitalisation
If an asset was placed in service in error and the asset was interfaced
to Oracle Assets
Capitalisation can be reversed in Oracle Projects
Reversing lines will be sent to Oracle Assets
To reverse capitalisation
Ensure the Amortise Adjustment check box is unchecked for the
asset
From the Capital Projects - Assets window:
Click on the Reverse button and save
A check will appear in the reverse check box
To un-reverse, click on the Reverse button again
The check will be removed from the reverse check box
Reversing lines cannot be sent to Oracle Assets until the original
mass addition line is posted in Oracle Assets
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1. Click here to reverse
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2. Note that the

Reverse box is
unchecked
To generate reversing asset lines

Run the PRC: Generate Asset Lines
To remove the actual date in service from the
asset and generate reversing asset lines
The reversing lines can then be interfaced to
Oracle Assets
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Reverse line
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Reversed back to CIP
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Note that the Actual
Date In Service has
been removed
Cost = ZERO
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in Oracle Assets
Adjustment line in FA
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Re-capitalising a Reverse
Capitalised Asset
Reversing asset lines removes the Actual Date in

Service
Enter the new Actual Date in Service in the Assets

Workbench
Re-generate asset lines
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Post capitalisation adjustments

Reverse capitalise an asset
Re-capitalise a reverse capitalised asset
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Demo & Exercise

Reverse an Asset
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Summary
Question & Answer

Quiz
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Class Agenda - Day 1 and 2

8.30 Introduction & Overview of

8.30 Pre-Approved Expenditure

Unit 8- Capital Projects

Define a capital asset

Post Capitalization Adjustments

Purpose of Capital Projects

CIP costs are depreciated over the life of the asset

Integration with Oracle Assets

Keeps the sub-ledger information for fixed assets

Can accept completed CIP asset costs from Oracle

Uses a process called Mass Additions to import

Handles depreciation expense generation,

Capital Project Cost Flow

Non-project asset costs

Post Internal Requisition and Accruals

Capital Projects Flow

Review Costs and

Review Asset Cost Lines

Capitalisation Controls - Task

Check mark indicates that this

Capitalisation Controls - Expenditure

Oracle Projects summarises expenditure items into

CIP Grouping Levels

The grouping level specifies how Oracle Projects should summarise

CIP Grouping Methods

The CIP grouping method also determines the amount of

There is only one project type defined for this implementation

Note : *Refer to Student Materials of a list of Expenditure types

Items with the same Expenditure Category capitalise to a different Asset

Machinery & Equipment.

Machinery & Equipment.

Define a capital asset

Post Capitalization Adjustments

Capital Projects Flow

Review Costs and

Review Asset Cost Lines

CIP Assets must be defined within Oracle Projects

Definition is performed when asset is ready to be

Before an asset is sent to Oracle Assets, the user must enter

Note : *Dell APAC does not Amortise Adjustments

Enter depreciation account using LOV

Capital Projects Flow

Review Costs and

Review Asset Cost Lines

An asset must be assigned for a project at either

1. Select Task option

3. Select Asset Assignments

Demo & Exercise

Define a capital asset

Assign a capital asset

Define a capital asset

Post Capitalization Adjustments

FIND Capital Projects Window

Work Bench for capital projects

All functions related to capital projects processing accessible via

Only capital projects would be displayed

Find Capital Projects ...or by key member

or based on the Estimated

Capital Projects Window

Updating Project Summary Amounts

Interfacing Assets process

Capital Projects Window