Defining Standard Projects

at

Global Green Books

Publishing

By
Sonal Surabhi (59)
Suman Sowrabh (64)
Akshay Kumar (72)
1

Introduction
Publisher: Global Green Books
Client: College
Task: Publishing Customized eBooks
Objective: Examine the stakeholders of the project,
the project scope, the production phase, and the
planning phase in this case study presentation.

Customized E-Books: How are they different ?

A. Printing books in a print shop, especially large quantities of a single book, is a
process. A process is an ongoing day-to-day repetitive set of activities the print shop
performs when producing its products. How are these customized eBooks different
from a standard printing process? What characteristics make these customized
eBooks a project?

Customized for each

professor
Different Production Steps
Different Content and
Reprint Approvals
Customized for Semester
and course
Unpredictable orders
Separate job order for each
book

ustomized E-Books: Project of Global Green Books

Problems

Not all processes were listed in

job order
Duration of size of the task were
ambiguous

Part- time workers flexible

timings
Trained workers job allocation
Late deliveries
Low Cost

PROJECT

Processes

Cost Optimization
Time Scheduling
Resource allocation
Process standardization
Work breakdown structure

Delivery of eBooks
Stakeholders

On Time Service

Work Force Allocation

rocess Standardized Template

Receive
Order
Phase
Requester
Details
Check and Verify
Order

Plan
Order
Phase
Plan order
Estimate order
Schedule order
Assign order to
production staff

Producti
on
Phase
Acquire
Permission
Publishing Tasks
Content
Conversion
Proof of eBook
Quality Check

Manage
Producti
on
Phase
Parallel with
production
phase
Track Progress,
works
assignment and
cost
Problem

Order
Delivery

Major Stakeholders
B. Question: Who are the stakeholders in these eBook projects? How are they
involved in or affected by an eBook project?

University

Publishing Company

Interest
Completion
Overall fulfilment

Affected By

Standardization
Quality
Reliability
Punctuality
Restraints

Major Stakeholders

Project Stakeholders
External

Internal

Suppliers

Full time
Employee

Customers

Part time
Employees

Society

Managers

Government
Owners

Creditors
7

Project Scope
C. Why is it important to have a defined project scope? Why is it important to make
sure there is agreement about the scope and what will be done in producing each
eBook

Project Scope: "The work that needs to be accomplished to deliver a

product, service, or result with the specified features and functions.
To avoid scope creep/ gold plating and ensuring smooth change
control.

SCOPE

Project objectives
Baseline Goals
Sub-phases
Tasks
Resources
Budget
Schedule
8

Manage Production Phase

D. What kinds of information would you want supervisors to have available to them in
the Manage Production phase? Why?

A supervisor will track

progress, work assignments
and costs for each eBook.
Problems related to rework
and delays shall be tackled.
Accounting was finding it
difficult to track costs of
each book and the shift
supervisors didnt know
what tasks to be completed
and which employees to
assign to them.

The Supervisors would

need:
Project Management Plan
Budget Estimate
Schedule Management Plan
Cost Baseline
Cost Management Plan
Quality Management Plan
Check list for deliverables and

Create a Work Breakdown Structure for an

eBook project.
a) What are the major phases of work for
making an eBook?
b) What are the steps in each phase?
c) Can you identify any sub-steps for any
of the steps? What are they?

10

Work Breakdown Structure

EBook

Format

Publish

Distribute

Content
Editing

Conversion

List Price

Print

Digital
Stores

Reprint

Mobile
Devices

DTP

College

Layout
Cover page
Styling

11

Steps involved in making an

Ebook

http://www.problogger.net/thirteen-steps-to-write-and-publish-a-free-ebook-in-thirteen-hours/

12

Planning Phase
E. Do you think developing a standard job template would be useful for Global Green
Books? Why? What advantages could it give them in planning work?

Developing a standard job template would be useful for

Global Green Books for:
Organization
Known deadlines
Cost efficient
Universal template for future projects
.
Common objectives
Quality assurance
Detailing
Documentation and knowledge transfer

F. What other information, if any, would you like to see included in

the standard job template?

15

Thank You

16