Académique Documents
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Office Management
Office is a place where records are prepared, handled and preserved
for future reference. It is an administrative centre of business where
relevant records are prepared, preserved and made available for the
purpose of efficient management of the organization.
Administrative function relates to communication, safety, security.
coordination, planning, cost reduction and public relation, apart from
achieving project goal.
It is necessary for the office to
1. Improve upon existing informative system.
2. Reduce amount of paper work. Use of computers in all possible
areas.
3. Encourage creative thinking and employee participation.
4. Improve and maintain public relations.
5. Attract, acquire and retain talent .
6. Endeavour for cost efficient office service.
7. Decentralise as many functions as possible.
8. Achieve greater productivity through incentives and incorporating
employees ideas in all areas of productivity e.g. cost, meeting
deadlines, etc.
Office Management
Office management is a profession involving the design, implementation,
evaluation, and maintenance of the process of work within an office or
organization, in order to maintain and improve efficiency and productivity.
Office Manager
An office manager is responsible for monitoring and reviewing systems,
usually focusing on specific outcomes such as improved timescales, turnover,
output, sales, etc. They may supervise or manage a team of administrators,
allocating roles, recruiting and training, and issuing assignments and projects.
As such the role is varied, often including responsibilities across a diverse
range of functions such as:
Customer Service
Sales and Marketing
Report Writing
Records Management
Budget Management
Form/Template Design
Database Management
Website Maintenance
Systems Analysis
Project Management
Process Mapping
Management Consultancy
Purchasing
Facilities Management
Bookkeeping
Space Management
Human Resources
Risk Management
Recruitment
Payroll
Accounting
Design Objectives
Each design objective described herein is significantly important, yet
it is just one aspect of what it takes to achieve a successful project.
Accessible
Pertains to building elements, heights and clearances implemented
to address the specific needs of disabled people.
Aesthetics
Pertains to the physical appearance and image of building
elements and spaces as well as the integrated design process.
Cost-Effective
Pertains to selecting building elements on the basis of life-cycle
costs (weighing options during concepts, design development, and
value engineering) as well as basic cost estimating and budget
control.
Functional / Operational
Pertains to functional programmingspatial needs and
requirements, system performance as well as durability and efficient
maintenance of building elements.
Historic Preservation
Pertains to specific actions within a historic district or afecting a
historic building whereby building elements and strategies are
classifiable into one of the four approaches: preservation,
rehabilitation,
Productive restoration, or reconstruction
Pertains to occupants' well-beingphysical and psychological comfort
including building elements such as air distribution, lighting,
workspaces, systems, and technology
Sustainable
Pertains to environmental performance of building elements and
strategies.
SITE ENGINEER
A site engineer ofers advice in the planning, co-ordination and
supervision of technical aspects of construction projects. A site
engineer's role is vital to a construction project: they have a
number of responsibilities including solving technical issues,
providing
advice, management
and
preparing
The civil engineer
is in charge of
finding
waysreports.
to minimize pollution
CIVIL
and ENGINEER
other hazardous efects of the commercial establishment to the
environment.
The civil engineer analyzes the best option to take in order to
minimize cost of construction without compromising safety rules and
regulations.
The civil engineer will be responsible for making sure that all
local and state zoning laws are complied with.
The civil engineer supervises the testing and inspection of all the
work done to ensure high quality results in the development of the
commercial project.
SURVEYER
A Licensed or Registered Surveyor is the only person who is legally
authorised to perform Land or Cadastral Surveying and sign-of on
projects. They perform the following tasks: ... Plan and provide critical
Assigns
classifies
space according
toand
pertinent
standards
advice
fororproject
developments
in land
buildings
and procedures.
Space
planner
Provides information or reports on current room utilization
and dimensions.
LANDSCAPE ENGINEER
Landscape engineers also develop plans to restore natural
areas, such as forests and wetlands, which have been afected by
humans.
LIGHTNING DESIGNER
The lighting designer's role in the construction administration
process begins well before the contractor arrives on the scene.
As with most disciplines, a lighting design's success will be
determined, to a large extent, by the quality of its drawings and
specifications. Realization of that design's full potential will rely
on the ability of its construction documentation to coherently
and concisely communicate the intent to the contracting team.
Failure to adequately convey the concept is often the weakest
link in the entire process.
Telecommunications Coordinator:
The IT and telecommunications department or responsible staf
coordinator, will be most familiar with their IT/telecom
infrastructure and how it is integrated into the existing facility(s).
IT will often know about upcoming plans for infrastructure
upgrades and also know more about how IT is likely to be used in
the future by the organization or company.
IT will have important information about the type of wiring
needed to accommodate their future infrastructure, required
locations of data/phone connections, environmental, electrical
and space requirements for data/phone rooms or closets, server
equipment rooms/data center and other infrastructure
equipment that must be considered in the architectural planning.
ARCHAEOLOGISTS
Archaeologists are specialists who study and work in the field of
past human activity. This is done primarily through the recovery
and analysis of material and environmental features, such as
artifacts, architecture and cultural landscapes. The main aim of
archaeologists is to facilitate long-term conservation and enhance
understanding of historic environments.
Archaeological consultants often work for engineering companies,
providing services such as environmental impact assessments,
impact mitigation and design services.
Roles:
Archaeological surveys.
Understanding geographical both physical and human
considerations.
Report writing and publication of findings.
Provision of management considerations to relevant authorities.
Public consultation.
Facilitating the preservation of heritage sites.
CONSTRUCTION
MANAGER
The construction manager is generally appointed early in the design process so
that their experience can be used to improve the cost and buildability of
proposals as they develop, as well as to advise on packaging, the risks of
interfaces between packages, and the selection of trade contractors.
Construction manager's are often appointed at the end of the concept design
stage.
The services provided by a construction manager might include:
Advising on the development of the brief (if appointed at this stage).
Advising on appointments (such as site inspectors).
Advising on the need for mock ups, samples, tests and inspections.
FACILITIES MANAGER
FM is concerned with the management of facilities in the built
environment at both a strategic and a day-to day level to deliver
operational objectives and to maintain a safe and efficient
environment.
Facilities management services can be provided by:
In-house facilities management departments.
Managing agents.
Asset management.
Space management.
Masterplanning.
Undertaking site inspections to ensure that policies and procedures are being
properly implemented.
Health issues.
MANAGEMENT CONTRACTOR
The management contractor is generally appointed by the client early in
the design process. A management contractor might be reimbursed on the
basis of fixed or variable costs (the works contract costs) plus either a
percentage fee, a fixed fee, or on a target-cost basis. The terms of the
appointment must be clear about what is to be provided by the
management contractor (such as the provision of site facilities)
The services of a management contractor might include:
Advising on the development of the brief (if appointed at this stage).
STRUCTURAL ENGINEER
Supervision of surveys.
Flood analysis.
Investigating materials.
Retaining walls.
Foundation design.
Special loads.
Demolition.
Risk assessment.
Site inspection.
SITE INSPECTORS
The site inspector provides an independent assessment of the works and
will generally report to the contract administrator.. On very large projects it
may be appropriate to have separate site inspectors for mechanical and
electrical services, structural works and architectural works. Site
inspectors in this context do not supervise the works (which might be
perceived as taking some responsibility for the works, when in fact the
contractor is responsible for them), they merely inspect the works in order
to give an independent view to the contract administrator. They are likely
to keep a site diary, attend construction progress meetings and to produce
regular written reports
Their role might include:
Witnessing tests.
Progress.