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Introduction to SAP ERP ADMS3510 June 2009
Introduction to SAP ERP
ADMS3510
June 2009
ERP  What are Enterprise Resource Planning (ERP) Systems?  Incredibly large, extensive software packages used
ERP
 What are Enterprise Resource Planning
(ERP) Systems?
 Incredibly large, extensive software packages
used to manage a firm’s business processes.
 Standard software packages that must be
configured to meet the needs of a company
 Database programs with the following
functions:
28,610+ Tables in SAP
 Input
 Storage/Retrieval
Manipulation
© 2008 by SAP AG. All rights reserved.
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Output

ERP

Who are the big ERP vendors?

SAP, the German juggernaut

Systeme, Anwendungen, Produkte in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Don’t be a sap!

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)

Microsoft Great Plains, aimed at smaller companies

SAP Business One is competing product

© 2008 by SAP AG. All rights reserved.

ERP  Who are the big ERP vendors?  SAP, the German juggernaut  Systeme, Anwendungen,
SAP R/3 Enterprise FI Financial Accounting QM PS PM Quality Project Plant Mgmt. System Maint. PP
SAP R/3 Enterprise
FI
Financial
Accounting
QM
PS
PM
Quality
Project
Plant
Mgmt.
System
Maint.
PP
SD
MM
Workflow
Prod.
Sales &
Materials
Planning
Distrib.
Mgmt.
HR
AM
Human
Asset
Resources
Mgmt.
CO
© 2008 by SAP AG. All rights reserved.
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Controlling
SAP R/3 Enterprise FI FI Financial Financial Accounting Accounting QM QM PS PS PM PM Quality
SAP R/3 Enterprise
FI
FI
Financial
Financial
Accounting
Accounting
QM
QM
PS
PS
PM
PM
Quality
Quality
Project
Project
Plant
Plant
Mgmt.
Mgmt.
System
System
Maint.
Maint.
PP
PP
SD
SD
MM
MM
Workflow
Workflow
Prod.
Prod.
Sales &
Sales &
Materials
Materials
Planning
Planning
Distrib.
Distrib.
Mgmt.
Mgmt.
HR
HR
AM
AM
Human
Human
Asset
Asset
Resources
Resources
Mgmt.
Mgmt.
CO
CO
Controlling
Controlling
SAP can use a
number of
database programs
to actually store
the data.
Oracle
DB2
MSSQL
© 2008 by SAP AG. All rights reserved.
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Configuration

Configuration is the process of making standard software fit your business. SAP, as an example, has:

Over 8000 configuration decisions Data structuring

Sales divisions, distribution channels

Rewriting Code (Modifications)

Not recommended because of compatibility problems when updated versions of the software are installed.

Customization

Writing code at SAP-specified user exits

© 2008 by SAP AG. All rights reserved.

Third-party software solutions

Configuration  Configuration is the process of making standard software fit your business. SAP, as an
A typical manufacturing company CO Calendars FI Currencies Manufacturing Inputs Outputs Process Vendor Cust. Material Master
A typical manufacturing
company
CO
Calendars
FI
Currencies
Manufacturing
Inputs
Outputs
Process
Vendor
Cust.
Material
Master
Master
Master
Pricing
Pricing
Basic
© 2008 by SAP AG. All rights reserved.
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Data
Three-tier Client/Server Architecture Application Server Application Server USER PCs USER PCs Database Server Application Application Server
Three-tier Client/Server
Architecture
Application
Server
Application
Server
USER PCs
USER PCs
Database
Server
Application
Application
Server
Server
© 2008 by SAP AG. All rights reserved.
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Two-tier Client/Server Architecture (configuration typical for training) Database and Application Server User PCs © 2008 by
Two-tier Client/Server
Architecture
(configuration typical for
training)
Database and
Application
Server
User PCs
© 2008 by SAP AG. All rights reserved.
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SAP vs MS Office Database and Application Server Nothing is saved on your PC. Only things
SAP vs MS Office
Database and
Application
Server
Nothing is saved on your PC. Only things saved on our
server in Missouri are saved, and they are saved for good.
© 2008 by SAP AG. All rights reserved.
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Saving in Windows vs SAP  In Window Applications, you save often so you don’t lose
Saving in Windows vs SAP
 In Window Applications, you save often
so you don’t lose everything when you
get the Blue Screen of Death:
© 2008 by SAP AG. All rights reserved.
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Saving in Windows vs SAP ... 2  In SAP, there are very few delete options:
Saving in Windows vs
SAP
...
2
 In SAP, there are very few delete
options:
 Don’t save if things don’t look 100%
correct! Exit the transaction and start
over
© 2008 by SAP AG. All rights reserved.
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Clients in SAP R/3  What is a client?  A way to separate data in
Clients in SAP R/3
 What is a client?
 A way to separate data in the system
 In some ways, a separate database
 Also, a table entry
Column (attribute)
Field
Mandt
Client
201
201
Row
201
(Record)
202
202
© 2008 by SAP AG. All rights reserved.
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Client setup for a hypothetical company SAP 5 Server Client 501 Client 502 Client 503 01
Client setup for a hypothetical
company
SAP 5 Server
Client 501
Client 502
Client 503
01
Fitter Snacker
01
Fitter Snacker
01
Fitter Snacker
02
Fitter Snacker
02
Fitter Snacker
02
Fitter Snacker
03
Fitter Snacker
03
Fitter Snacker
03
Fitter Snacker
99 Fitter Snacker
99 Fitter Snacker
99 Fitter Snacker
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Data Set Number (##)  I am data set number 00, not you! Enter Cred. Contr.
Data Set Number (##)
 I am data set number 00, not you!
Enter Cred. Contr. area ##CR
and Currency USD
© 2008 by SAP AG. All rights reserved.
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System landscape for student use 501 502 503 FS Student FS Student FS Student 201 202
System landscape for
student use
501
502
503
FS Student
FS Student
FS Student
201
202
203
Config.
CATT Test
FS Master
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Logging On – SAP GUI  To log on to an R/3 system with the SAP
Logging On – SAP GUI
To log on to an R/3 system with the SAP Gui, you need
the proprietary SAP Gui (Graphical User Interface)
software loaded on your system and an internet
connection
Internet Connection
Account on
SAP R/3 System
at hosting site
PC with SAP Gui
© 2008 by SAP AG. All rights reserved.
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SAP GUI Configuration  First, you need to tell the SAP Gui which system you want
SAP GUI Configuration
 First, you need to tell the SAP Gui which system you
want to log into:
If you don’t have
any systems defined,
click on New Item
© 2008 by SAP AG. All rights reserved.
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System Definition (provided by UCC) Text description (free) Address of system (e.g. sapd.umsystem.edu) SAP Router usually
System Definition (provided by
UCC)
Text description (free)
Address of system (e.g.
sapd.umsystem.edu)
SAP Router usually
not required
System ID
Logical name of system
System Number
Frequently 00, but not always
R/3 System Selected
© 2008 by SAP AG. All rights reserved.
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Configured SAP Gui Select System: double-click or Logon button © 2008 by SAP AG. All rights
Configured SAP Gui
Select System:
double-click or
Logon button
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Logging On Enter Client Enter User (R/3 Account) Enter Password (R/3 Account) Don’t worry about language—
Logging On
Enter Client
Enter User (R/3 Account)
Enter Password (R/3 Account)
Don’t worry about language—
English will default in
© 2008 by SAP AG. All rights reserved.
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SAP User-IDs and Passwords SAPGUI - System ID IS4 SAPGUI - Description IS4 -SAP ERP 2005
SAP User-IDs and Passwords
SAPGUI - System ID
IS4
SAPGUI - Description IS4 -SAP ERP 2005
(6.0)
SAPGUI - Application
Server
sbasap72.sba.uwm.
edu
SAPGUI - System
Number
00
Client Number
Student Userids
Student Passwords
(case sensitive)
225
Will be advised
Will be advised
Logging On ... 2 On the first time logging in to a new account, you will
Logging On
...
2
On the first time logging in to
a new account, you will have
to change the password—try
To remember your new
Password WITHOUT WRITING
IT DOWN!
Then a message or two
Then
. . .
.
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Success !! SAP Easy Access •Master Data Entry •Transaction Data Entry © 2008 by SAP AG.
Success !!
SAP Easy Access
•Master Data Entry
•Transaction Data Entry
© 2008 by SAP AG. All rights reserved.
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Implementation Guide (IMG) Where Configuration Takes Place © 2008 by SAP AG. All rights reserved. 25
Implementation Guide (IMG)
Where Configuration
Takes Place
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Data Types

Master Data

Data that is relatively stable

Materials, Customers, Vendors

Transaction Data

Data that is relatively temporary Stored at various stages of a business process

Customer orders, purchase orders, production orders, customer payments

© 2008 by SAP AG. All rights reserved.

Data Types  Master Data  Data that is relatively stable  Materials, Customers, Vendors 
Transaction Data Transactions flow down the river of time © 2008 by SAP AG. All rights
Transaction Data
Transactions flow down
the river of time
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