Time Management

Some Basic Principles:

Allah values our stewardship of the time
entrusted to us as much as our
stewardship of the money and resources
entrusted to us.
 Our effectiveness in managing time has a
direct bearing on our effectiveness in
ministry and life.

We all have the same amount of time.

Take charge of your time, or other people
will take charge of it for you.
 Some Basic Principles:
We have all the time we need to do Allahs
will for our lives.
We are never powerless over time
problems.
Our psychological makeup greatly
influences our ability to manage time.
 High-anxiety creates difficulty in managing
time effectively

Depression low grade or otherwise

make concentration difficult.
 Strong relational needs that often
accompany social personalities can eat
up time.

High need for recognition can decrease

time management ability.
 Some Methods
Be clear about your central purpose. Until
we get our priorities straight, we will never
get our time straight.
 zero-based time management
Practice zero-based time management.
List all the things you do each month.

After two or three days, come back to the

list and ask yourself which items are
essentials.
Which items could other people do,
if you gave them the proper
opportunity and training?

Once you make these decisions,

list the people to whom you could
delegate these responsibilities.
 Play to your strengths more
than your weaknesses.

Set deadlines in your mind and

on paper for accomplishing
particular major tasks
Keys to Effective Time
Management

To master your
time is to master
your life
 LIFE IS NOT A
DRESS REHEARSAL
 Time is Life
It is irreversible and
irreplaceable

To waste your time

is to waste your life
 The more I consult my feelings
during the day,
tune into myself, to see if what I am
doing is what I want to be doing,
the less I feel at the end of the day
that Ive been wasting time.
Four Factors that Affect How
We Use Our Time????
1. What we value.
2. What our goals are.
3. What our priorities are.
4. What our actions are
and how we use our
time.
 Values

Time Priorities

Goals
 What do we value????
Friends??
Family??
Education??
Do we go to class?
Do we do our homework?
Do we study before we play?
Do we actively seek to learn on our own?
 What Do You Value?

Every person, all the events of

your life are there because you
have drawn them there.
What
you choose to do with them is
up to you.
 What are your
Priorities??
College success and career preparation
Family/Children
Money/Survival
Friends/Relationships
Work
Athletics
Play time/Having fun
First Things First
 The Time Management Matrix
Urgent Not Urgent
I ACTIVITES: II ACTIVITES:
Important

Crisis Planning/Preparation
Medical Emergencies Relationship Building
Pressing problems Prevention
Deadline Driven Projects Values Clarification
Last-minute Projects Exercise
True recreation/relaxation

III ACTIVITES: IV ACTIVITES:

Not Important

Interruptions, some calls Trivia/busy work

Pressing matters Junk Mail
Some mail / reports Some phone/e-mail
Popular activities Time wasters
Escape Activities
Viewing Mindless TV
Adapted from Steven Coveys- 7 Habits of Highly Effective People
 The Time Management Matrix
Urgent Not Urgent
I ACTIVITES: II ACTIVITES:
Activities in this Quadrant are Activities in this Quadrant are
Activities of Necessity Activities that will bring Control
Important

They must be Managed to your life

This should be your FOCUS

III ACTIVITES: IV ACTIVITES:

Not Important

Activities in this Quadrant are Activities in this Quadrant are

Activities of Deception Activities of Waste
They should be They should be
Avoided/Controlled Avoided/Controlled

Adapted from Steven Coveys- 7 Habits of Highly Effective People

Every activity we do during the day
can be put in one of four quadrants:
1. urgent and important
2. not urgent and important
3. urgent and not important
4. not urgent and not important
 Quadrant II
Answer this question: What one
thing could you do in your personal
and professional life that, if you did
on a regular basis, would make a
tremendous positive difference in
your life?
Chances are whatever you name, it
is a Quandrant II activity.

Effective, proactive people

spend most of their time in
Quadrant II.
 What It Takes to Say "No"
To be effective, you need to stay out
of Quadrants III and IV.

To do this, you need to tell yourself

and other people "no" to activities
which lie in these areas. Suggest
Quadrant II activities instead.
 Weekly Organizing
Plan your week instead of your day.

Each Sunday, look at your roles and

goals from your mission statement,
and assign activities throughout
your week which fulfill these roles
and goals.
Double and triple them up, so that if
your mission is that you want to be
a good father, a good husband, and
stay in shape, then on Thursday
afternoon when you all have free,
go jogging with your wife and son.
Argue for your limitations

and sure enough theyre

yours.
 What are your goals?
1. Short term - one day
2. One week
3. One month
4. One semester
5. One year
6. Graduation/Career
Path Discovery
7. Career Goals
8. Lifestyle Goals
In order to be live free and
happily you must sacrifice
boredom.

It is not always an easy

sacrifice.
 How do we Avoid our High
Priority Tasks???

Convince ourselves we deserve a break today

Socializing, visiting, e-mailing and telephoning
Reading the unimportant stuff, magazines, etc.
Doing things yourself that others could be doing for you.

Whats your favorite escape???

 How do we Avoid our High
Priority Tasks???
Solving other peoples problems.
Overdoing it. Taking a break to watch TV
and watching it for 4 hours.
Running away. Shopping, coffee with
friends.
Daydreaming about . . . the weekend,
vacation, etc.
 Procrastination:
Do you suffer from it?????

Reasons for procrastination:

Fear
Uncomfortable
Lack of proper priorities
Lack of direction/goals
Lack of value clarification
 How to Improve
Time Management

Keep a record of your time for one full week--168 hours.

Make a realistic time budget sheet.
Make daily to do list -- use the A, B, C system to
prioritize the list:
As must be done today
Bs important but not As
Cs would be nice but

 How to Improve
Time Management
Keep a daily planner

Keep a calendar

Use reminders -- notes.

Post- it notes.

See time as your life!!!!!

 The 80:20 Rule
This is neatly summed up in the
Pareto Principle, or the '80:20
Rule'.
This argues that typically 80% of
unfocussed effort generates only
20% of results.
The remaining 80% of results are
achieved with only 20% of the
effort.
While the ratio is not always 80:20,
this broad pattern of a small
proportion of activity generating
non-scalar returns recurs so
frequently as to be the norm in
many areas.