Empowering HR - Enhancing SAP HR Skills for A&W Services

PAYROLL & ESS

Kolkata 22nd Sep 2015

1
Corporate Information Systems
Expectations

As a new for HR jobs (1 years

Knowledge of useful T-codes and Experience as HR officer) and having
also its impact on salary. no expose to SAP HR module,
Provision of manual for Program should be such designed
frequently used T-codes may that it give us full and systematic
please be provided for use after knowledge to fulfill our requirement.
the training programme. Also material should be user friendly.
It may be available at site/print
out/soft copy.
Loans - Different 1. Hands on Experience with
types,
1. loans and Disbursement & Practical Exercises
advances, repayment, 2. Case studies/ Live
2. Transit Gratuity
accomodation adjustment Cases Bett
3. Analysing HR vs FI Raising PR, 3. Dos and Donts while er
mismatch cases creating Service
4. Work value entry sheet
handling SAP transactions unde
monitoring Generating various 4. SAP Reports for ease rstan
5. Creation of reports
of work. ding
Purchase Orders How to remove FI Vs. HR imbalances Enhance knowledge
6. Amendments of How to find out error in case conveyance about advance facilities
of
PO Quantity, amount reimbursement shows zero entitlement. available in SAP. SAP.
7. Payroll related Info How to update approved leave ESS in legacy To generate various
types and Processes system immediately. reports.
Ess Report / SAP reports related to payroll To switch over from
Other new updates if any etc. Legacy system to
SAP.

Corporate Information Systems 2

Agenda

Housing & Reports

Conveyance

Loans ESS

Corporate Information Systems 3

 Payroll Basics

Corporate Information Systems 4

SAP Payroll Model

Corporate Information Systems 5

SAP Payroll Flow ( Flow Diagram )

Corporate Information Systems 6

 SAP Payroll

Single Database. Single source of change in system, so process

Uniform
policies and uniform across organization
implementation

Centralized payroll run by CPC , PLHO increased efficiency and

Centralization
of Payroll run
optimization

In built validations, Standardized processes, Audit Reports

System facilitates accurate Employee master data for correct payroll
validation and
audit report s results

IDoC, Bank to Bank transfer revolutionized the payment

Bank to Bank
Payments - process. Minimum time for crediting of the payroll payments
IDoc

Corporate Information Systems 7

Important payroll

Wage types
Pay classes ( earnings, deductions, perks etc) in SAP terminology are
known as WAGE TYPES

Wage types Nomenclature ( For ease of Reports and Maintenance)

Wage type Nature

1nnn Earning wage type

e.g.; 1000 is basic, 1045 is DA
2nnn Deductions Wage type
e.g.; 2725 benevolent fund etc
3nnn Loan wage types
e.g., 3000- HBA loan
9nnn Dummy/Perks

Corporate Information Systems 8

Important payroll

Payroll Area
Payroll Area is a logical group pf employees together on the same payroll run
frequency (semi-monthly, monthly, etc.).
When executing a payroll for a particular payroll area all employees belonging to
that payroll are processed.
Payroll Period

Payroll Periods represents the period for which regular payroll is run.It is
identified by a period number and a payroll year.
In IOCL period start with 1 = Apr, 2= May and so on

Corporate Information Systems 9

 Payroll related Info types

Info types/Processes Purpose

0000 Actions ( Hiring , Transfer, promotion etc)

0001 Organization Assignment ( PA PSA, EG ESG)

0002 Personal data ( Gender, Name DOB etc)

0006 Subtype 1 Permanent Address

0006 Subtype 2 Present Address

0006 subtype 9 Family retained address

0007 Planned working Time ( 36 hrs, 48 hrs etc)

IT0008 Basic Pay

0009 Bank Details ( 0 - For Salary , 5- off cycle payments)

0185 PAN No. ( 20% flat till 8 lakhs will be deducted and 30% thereafter
), TAN No. etc

0041 N0 Retirement Date ( For maintaining Loans )

10
Payroll related Info types
Info type Description
0008 Basic Pay

0014 Recurring Payment Deductions

0015 One time Payment Deductions

0045 Company Loans

0581 Housing Data

0582 LFA exemption

0583/32 Conveyance Data

0584 Income from other sources

0585 Sec 80 Rebate

0586 Sec 80C rebate

0587 PF trust

0588 Professional Tax Eligibility

Corporate Information Systems 11

 System Validations Avoid wrong data at data entry

Process/Info type Validation

Wage Types Maximum & minimum amounts are set. Wage types applicability defined
based on Cluster of Grades and Division to avoid wrong master data entry
such as ERP allowance etc.

Loan amounts Grade wise amount fixed.SBI bench mark rate, Corporate borrowing rate
defined at central level.

Section 80, 80C Limits for each sub section are defined

Mutually exclusive (Refreshment Reimbursement/canteen subsidy) (Special/Duty Allowance)

payments/Deductions

Entries allowed on a time frame Special allowance/Project allowance (single entry )

Furniture Perk, Gold coin perk, children allowance(multiple)

System calculated values for Most of the wagetype which are governed by defined policies and have a
most of the wage types defined calculation, then system calculates amount itself and has a I
indicator along with.

Tax related calculations All tax calculations are governed as per Income Tax Act and any changes
are provided by SAP as and when required.

Corporate Information Systems 12

 System Validations Avoid wrong data at data entry

Process/Info type Validation

Overtime, Shift Hours upload The no. of hours/days entry will only be allowed in the months prior to
current month of payroll as attendance is for previous month

Basic salary Minimum and maximum of the scale maintained

Non editable wage types There are many wage types whose amount field has been made non
editable such as DA, Transport subsidy etc and will be fully governed
centrally.

Corporate Information Systems 13

Process Automation - Some examples

Promotion Program (YHC138)

Transfer Delimit Program (YHR161)

Annual Increment Program ( YHR_INCREMENT)

House Rent Recovery (YHR182)

Transfer of Loans on transfer (YHRLBP_POST_N)

Automatic Interest Loan Creation ( YHR_LOANINTEREST)

Payroll Area Change (YABKRS1 and YABKRS2)

Automatic Separation related activities (YHRFNF1,YHRFNF2 & YHRFNF3)

Corporate Information Systems 14

Process Automation - Some examples

Furniture Perk Recovery in Cafeteria(YHR203)

HBA Interest Certificate (YHR210)

Corporate Information Systems 15

Payroll related Info types and Processes

IT0008 Basic Pay

Purpose

This Info type is used to store wage types which are of fixed nature and are
given to the employees regardless of grades/locations as per their
entitlements such as Basic, DA, Tea reimbursement, Washing allowance etc .
This is the prerequisite for maintenance of any other payroll related info type
for a period.

It will be maintained by HR

Corporate Information Systems 16

Payroll related Info types and Processes IT0008

IT0008 Basic Pay

Wage types

Corporate Information Systems 17

 IT0008
Creation/copying at the time of running actions

Select Pay scale

group from the drop
down should be
chosen

Basic Salary,
Accommodation &
Transport related
wage types

Corporate Information Systems 18

IT0008 Choosing Allowance grouping

Pay scale
group

Corporate Information Systems 19

IT0008 Choosing Allowance grouping

Certain wage
types relevant
to employee
grade will be
defaulted.
Basic needs to
change as it
will be set as
lower level of
the pay scale.
Similarly check
other
wage types

Corporate Information Systems 20

Payroll related Info types and Processes

IT0014 Recurring
Payments/Deductions

Purpose

This Info type is used to store recurring payments/Deductions such as Family

planning incentive, special allowance, refreshment reimbursement, etc

It will be maintained by HR/FI

Corporate Information Systems 21

Payroll related Info types and Processes

IT0014 Recurring
IT0014 Wage
Payments/Deductions types

Corporate Information Systems 22

Payroll related Info types and Processes
IT0015 Additional Payments
( One time) Payments
Purpose

This Info type is used to store payments which are to be given in payroll but are
of one time nature such as officiating allowance, Honorarium and any
adjustment wage type ( in case any adjustment needs to be done against a
main wage type )

It will be maintained by HR

Corporate Information Systems 23

Payroll related Info types and Processes

IT0015 Additional ( One time) Payments It0015

All adjustment
wage types
are used to
account for
any
adjustments
prior to
01.04.2011.So
it shall only be
used at HO
level.
Other wage
types are of
one time
nature i.e
temporary

Corporate Information Systems 24

Housing & Conveyance Administration

25
Payroll related Info types and Processes

IT0581
Housing(HRA/CLA/COA)

Purpose

This Info type is used to store information such as Housing details such as
Rented House, Own house, Company lease( Self lease, specific lease etc) and
Company owned accommodation.

It will be maintained by HR at HO (for employees at

HO,) , Regions for respective regions, Unit HQ and
Bases

Corporate Information Systems 26

Payroll related Info types and Processes

IT0581
Housing(HRA/CLA/COA)

Enter
Accommodation
type 1
( rented) or 4
for own house
and save fro a
begin date and
end date .

Corporate Information Systems 27

IT581 ( Housing ) HRA Status

Creating new
record

Corporate Information Systems 28

IT581 ( Housing ) HRA Status

If rented house is
chosen, then
enter the city
category (
metro or no
metro for HRA
exemption
purpose) and
enter rent
amount and tick
if HRA is to be
exempted and
save.

Corporate Information Systems 29

IT581 ( Housing ) HRA Status

System will take

to IT0008 and
save HRA wage
type with amount
as per HRA rules
of IOCL.

Corporate Information Systems 30

IT581 ( Housing ) [ Company Lease ]

Enter amount
equal to
eligibility
amount, if
wrong, system
will display
correct amount
to be inputted.

Similar, steps needs to be followed for OWN HOUSE

Corporate Information Systems 31

IT581 ( Housing ) [ Company Lease ]

Choose If on
self lease or
specific lease
from
Accommodation
type in the
Additional fields

Corporate Information Systems 32

IT581 ( Housing ) [ company lease ]

Enter the
Eligibility
amount in rent
amount and
save.
After saving a
HRR entry is
created in
IT0014

Corporate Information Systems 33

IT581 ( Housing ) [ Company Lease ]

After saving IT581,

system takes to
IT0008 to default the
Company lease wage
type with eligibility
amount as default. If
any other HRA
related wage type is
existing then delete
that wage type.
System will take to all
IT0008 records for
the period for which
It581 has been
changed

Corporate Information Systems 34

IT581 ( Housing ) [ Company Lease ]

After saving IT581,

system takes to
IT0008 to default the
Company lease wage
type with eligibility
amount as default. If
any other HRA
related wage type is
existing then delete
that wage type.
System will take to all
IT0008 records for
the period for which
It581 has been
changed

Corporate Information Systems 35

IT581 ( Housing ) [ Company Lease ]

After saving IT0008

record , system will
take to next record,
and follow the same
steps.

Corporate Information Systems 36

IT581 ( Housing ) [ Company Lease ]

After saving IT0008

record , system will
take to next record,
and follow the same
steps.

Corporate Information Systems 37

IT581 ( Housing ) [ Company Owned ]

Enter the option 9

as
accommodation
type, City category
as per the
Population of the
city in which
employee is
residing or family
is retained and
save. After saving
a entry for HRR is
created in IT0014.

Corporate Information Systems 38

IT581 ( Housing ) [ Company Owned ]

After saving IT0581

record , system will
take IT0008 for
modification/creating
record for company
owned
accommodation
wage type.
Remove any other
wage type related to
HRA such as HRA,
Company lease and
save.

Corporate Information Systems 39

IT581 ( Housing ) [ Company Owned ]

Continue the same

for all IT0008 records
covering periods in
which
accommodation type
got changed.
And delete any other
HRA related wage
type

Corporate Information Systems 40

IT581 ( Housing ) [ Company Owned ]

Corporate Information Systems 41

Maintenance of IT0006/IT0395 for HRA
computation

HRA Matrix

Corporate Information Systems 42

Maintenance of IT0006 for Company lease/self lease
eligibility and HRR computation

When Company lease is maintained, then the eligibility amount is

determined using either the present address or family retained
address.

In addition, the House rent recovery is evaluated using the city

maintained in present address or family retained address.

So, maintaining IT0006 present address and family retained

address meticulously is of paramount importance and has
multifaceted impact on salary

Corporate Information Systems 43

Revalidation of HRA at the time of transfer

When Transfer action is run, then IT0008 comes in the

info group.
There wage type for HRA shall be removed.

When Revalidation happens then go to IT0008 using

PA30 and enter the HRA wage type from the date of
validation ( if same as the date of transfer) else copy a
record in IT0008 from new date.

AUDIT REPORT YHR137

Corporate Information Systems 44

 YHR137
Employ Employee Name Personnel Start Date End Rent Housin Text for Start End Wage Amoun Wage Amoun Status Family
ee No. Area Date Amoun g Type Housin Date in Date in Type(0 t(0008) Type(0 t(0008) Retentio
t g Type 0008 0008 008) 014) n
29121 Madhumita Acharya CTA2 01.04.2012 31.12.9 1 Z No 01.01.2 31.12.9 0 0 Incorrect/Combin N
999 Housin 014 999 ation doesnot
g match
Option
Taken
71921 Tohkhopao Haokip CIA1 17.06.2013 31.12.9 30 T Transit 01.01.2 31.12.9 1055 0 0 Incorrect/Combin N
999 Accom 014 999 ation doesnot
odation match
(Bachel
or)
72518 Sumit Singhal ROA1 01.04.2014 31.05.2 1 1 Rented 01.04.2 31.05.2 0 0 Incorrect/Combin N
014 Accom. 014 014 ation doesnot
match
50566 VIVEK KUMAR SINGH CIA1 .. .. 0 .. .. 0 0 IT0581 does not N
6 exists, Check
Wagetypes
50568 Samant Kumar CTA2 .. .. 0 .. .. 0 0 IT0581 does not N
1 exists, Check
Wagetypes
50579 ANANTHA VENKATA CIA1 .. .. 0 .. .. 0 0 IT0581 does not N
1 NARASIMHA RAJU exists, Check
Wagetypes
50579 ARINDAM SARKAR CIA1 .. .. 0 .. .. 0 0 IT0581 does not N
2 exists, Check
Wagetypes
50580 ASHISH PORIA CIA1 .. .. 0 .. .. 0 0 IT0581 does not N
9 exists, Check
Wagetypes
62411 Manjit Medhi ROA1 01.04.2012 31.12.9 0 9 Compa 01.01.2 31.12.9 9920 0 2040 30 Incorrect/Combin Y
9 999 ny 014 999 ation doesnot
Owned match
(FY-
2007)
98022 Shankar Singh CIA1 .. .. 0 .. .. 0 0 IT0581 does not N
71 exists, Check
Wagetypes
98026 PUSHPENDRA SINGH CIA1 .. .. 0 .. .. 0 0 IT0581 does not N
86 exists, Check
Wagetypes
99000 S N Singh COA2 .. .. 0 .. .. 0 0 IT0581 does not N
42 exists, Check
Corporate Information Systems 45 Wagetypes
 Transit Rent in cases of Family Retention

There is a change in the recovery for Transit Accommodation from

existing 30/- pm for employees who have retained family at previous
place of posting as per CO(HR) circular ref DP/2/3/54 dated
18.9.2014 and amended further vide COHR circular DP/2/3/10 dated
23.03.2015

This is applicable for only those employees who have retained their
family at previous place of posting and stay in transit Facility at
current place of posting

Corporate Information Systems 46

Transit Rent in cases of Family Retention

Maintain date of Transit Occupancy in IT581

Corporate Information Systems 47

Transit Rent in cases of Family Retention

Maintain WT 2440 in IT14

Corporate Information Systems 48

Payroll related Info types and Processes

IT0583 Car & Conveyance

Purpose

This Info type is used to store Transport subsidy, transport subsidy with bus
facility, company transport ( for perks etc ), Mileage, charge men mileage
etc. .For storing information related to car & conveyance in IT0008, it must go
from IT0583

It will be maintained by HR at HO (for employees at

HO,) , Regions for respective regions, Unit HQ and
Bases

Corporate Information Systems 49

Transport type ( IT583) Car & Conveyance

Corporate Information Systems 50

Transport type ( IT583) Car & Conveyance

Enter IT583
and begin date
and end date
and CREATE.
In conveyance
type drop down,
options will be
shown as
transport
subsidy, bus
facility,
company
transport etc

Corporate Information Systems 51

Transport type ( IT583) Car & Conveyance

Choose
transport
subsidy and
save

Corporate Information Systems 52

Transport type ( IT583) Car & Conveyance

After saving,
system will take
you to IT0008
screens and
default
transport
subsidy wage
type for the
period
maintained in
IT0583.

Corporate Information Systems 53

Transport type ( IT583) Car & Conveyance

After saving,
system will take
you to next
IT0008 screens
and default
transport
subsidy wage
type for the
period
maintained in
IT0583.

Corporate Information Systems 54

Transport type ( IT583) Car & Conveyance

Some options are

not to be used.
Their text has either
been changes as
do not use or X

Corporate Information Systems 55

Payroll related Info types and Processes

IT0032 Internal data for Capturing

Conveyance reimbursement types

Purpose

This Info type is used to store information such as Conveyance

reimbursement( 2 W/4W), Conveyance reimb. ( pick & Drop 4W/2W) and
Moped etc for enabling claiming conveyance through ESS and conveyance
exemptions for the same.

It will be maintained by HR at HO (for employees at

HO,) , Regions, Unit HQ and Bases.

Corporate Information Systems 56

Transport - IT0032 ( Internal data)

Corporate Information Systems 57

Transport - IT0032 ( Internal data)

In the car
regulation drop
down, options such
as 4w<=1600CC,
pick and drop ,
moped etc are
shown. These
options are stored
to give conveyance
reimbursement
and automate 25%
recovery in case of
pick and drop
facility.
Additionally, it
enables exemption
to be given .

Corporate Information Systems 58

Transport - IT0032 ( Internal data)

In License plate
number, save the
Registration
number of the
vehicle , for which
conveyance
reimbursement is
claimed.

Corporate Information Systems 59

Transport - IT0583 ( Car & Conveyance)

If an employee is
on conveyance
reimbursement
option, then in
IT0583, no vehicle
Option shall be
chosen.

Corporate Information Systems 60

Transport - IT0583 ( Car & Conveyance)

After saving no
vehicle option ,
system takes to
IT0008 screen.

Corporate Information Systems 61

Transport - IT0583 ( Car & Conveyance)

No transport related
wage type will be
selected and if any
wage type exist
then it shall be
deleted to avoid
payments on
account of 2
options.

Corporate Information Systems 62

 ESS overview

ESS HR handshake

Claim Approval System

Contents
Contents
Infotypes

ESS reports

ESS for Deputation

In/Out/Overseas
 Empowered Employees

Claims & Cafeteria

IT Declaration Declaration
Declaration Property
Selection Return
of CO
Tracker

Medical
Reimbursement Furniture on
Hire at
Residence
Medical
Outstation Maintenance
Permission of Sr.
Executive
Office
ESS
Help
Mobility
Declaration
SAP
Inbox
Pay slip
Year to
Date
Report Income
KYD Tax Card
Series Ticket
and Leave
Travel
Salient Features

Easy and hassle free access of personnel HR

information and employee driven claims

Seamless approval cycle without any manual intervention

All data and payments picked up from and posted

to SAP-Centralized updation of revised rates and entitlements

Authorization based SAP reports for payments and reporting

One organization One Policy One Process

for all locations across Indian Oil
ESS HR Handshake

Approval of claims post

verification of
documents
Execution of payment
related reports

Data maintenance in
info types

Maintaining agents and

relationships for claims

Complete check list of

activities for any employee
in/out deputation and
overseas
ESS Claim Approval System
Whenever a new ESS service goes live, CO IS maintains the approving agents for that
service
However post that any change in approving agent needs to be done at local HR level

Custom/Standard claim Single Approver/Multiple Approver

Standard Claim Custom Claim Standard Claim Agent Applies

single approver single approver multiple approver

YHR175 Contact ESS Maintain Common Agent-

location code Core Team relationship YCO

Check
relationship If Department Demarcation is to
code maintained then maintain two or
more approvers

Check position-
PA20

Maintain
through PO13
Data Maintenence - ESS

ESS picks up its data from SAP data bases

Infotypes(IT) need to be properly maintained for smooth functioning of ESS

Medical
Hostel Subsidy
IT 0021
Award to Meritorious Children

Telephone claim
IT 0105 User id for ESS
Email for travel

LFA
IT 9027 Two types 0001 & 0002
Data both in cluster and IT

Conveyance Maintenence
IT 0032 Travel & Ticket
Vehicle Details & Fuel Type
Data Maintenence - ESS

Superannuation date
Conveyance maintenance
IT 0041
Medical

Conveyance eligibility
IT 0583 Mileage for field employees

Offcycle Payment
IT 0267 ESS application date
SAP Reports

YHR175 Location wise agent matrix

YHR169 standard claims detailed report
KYESSAD- know your ESS agents
KYHD know your HR data
HRPBSIN_AC_ACRP- INFU report
YHR202 Private Foreign Visit
 YHR175 Location wise Agent Matrix
1
Report can be run for Company Code
or for particular Personnel Area
Gives the list of all the
agents/approvers maintained in a
given location along with the
relationship types and position nos. of
the approvers
The blank red lines are an indication
that no approver is currently
maintained for the particular service.
Excel download is possible.
2
 YHR169

1
Report can be viewed company code
wise, payroll area wise, personnel
area wise or for an independent set of
employees to view standard claims
and declarations
The same set of Reimbursement
Types are used in this report
Report displays certain additional
information for each of the claims
apart from that shown by
hrpbsin_ac_acrp report

2
KYHD know your HR data

My Info Know your data-

KYHD
All HR information pertaining
to an employee present in SAP
can be viewed from here
Any discrepancy should be
reported to HR for correction
KYESSAD- Know your ESS Agent data

My Info Know your data-

KYESSAD
All information pertaining
to ESS agents for the
employee can be viewed
form here
 HRPBSIN_AC_INFU Infotype update report

1 2
Select All
Company
Code

Recommended
Mode 3
Type either
0001 or 0002 Success Message

Infu report is generally run company code or payroll area wise

All claims with status Approved are picked up for updation
The recommended mode is the User Interaction Mode
Solution Type 0001 is for Claims and Declaration and 0002 is for IT Declarations
Claims are updated in infotypes 0015, 0267 , 0014, 9027, 0057 etc.
YHR202 Private Foreign Visit
1
Report can be executed company
code wise, personnel area wise or
for an independent set of employees
with declaration year as mandatory
Report can be used to display list of
defaulters, details of private foreign
visit and summary report
Provision to send mail to defaulters
Options to execute the report

2
ESS for Deputation In/Out/Overseas
List of Employee numbers of the Deputation In/Out/Overseas cases to be provided to COIS

Infotype 105 subtype 0001 (SAP User ID) to be maintained for all the cases

Paid data for the deputation/Overseas period to be provided to COIS

HR should ensure that no manual claims are processed for deputation in/out/overseas employees
if they are claiming thru ESS
If deputation in/out/overseas employees is claiming manually then HR should ensure that they should
not claim thru ESS.
HR should ensure that if the controlling officers are not maintained in SAP for deputation
employees then their claims should be manual for those services

If eligibility is other than IOCL for deputation in/out employees/overseas for any claims then it should
be immediately informed to CO-IS.

The information should be given to CO-IS/location IS whenever the deputation/overseas

employees are becoming regular employee or vice versa.

Irrespective of the deputation employees posted all their claims will be approved by the location
where they are attached. For example deputation employees in Marketing are attached either with HO or
ROs. So all their claims to flow to the approvers of HOs/ROs
Services Applicable for Deputation In/Out
Sr.No ESS Service Controlling Officer approval Applicable for Dep. Out Applicable for Dep. In
required

1 Children Education
2 Hostel Subsidy
3 Vehicle Maintenance Claims
4 Toll Tax Reimbursement
5 Telephone Reimbursement
6 Spectacle Claims
7 Entertainment Claims
8 Lumpsum LFA claims
No y y
No y y
No Y y
No Y y
No Y y
No Y y
No Y y
No y N (block years as per their parent deptt / GOI)

9 Awards to Meritorious Children Yes y y

10 VPF Declaration No y y
11 Conveyance Expenses Decl.(IA) Yes N y
12 Conveyance Expenses Decl.(IB) Yes N y
13 Selection of Controlling Officers Yes N Y ( only if CO is from IOC)

14 IT Savings Declaration No y y
15 Payslip Display y y
16 Income Tax Card Display y y
17 Year To Date Wage Type Display y y
18 Loan Card/Ledger Display y y
19 Off Cycle Report Display y y
20 Leave Encashment No y N
21 Medical Claim Yes N y
22 Medical Help Desk (Admin) Yes N y
23 Approval Letter for Hospitalization Yes y y
24 Medical Outstation Permission Yes N y
25 Furniture Claim No y y
26 PC Claim No y y
27 Furniture/PC Maintenance No y y
28 Mobile Instrument Claims No y y
29 Furniture Card Display y Y
30 Tracker - Employee view Display Y Y
31 Tracker - Approver view Display Y Y
32 Leave Balance Display y N(Leave rules as per parent deptt.)

33 Leave Request Yes Y (only if approver is IOCian, else manual) N

34 Leave Extension/Cancellation Yes As above N

35 Leave Statement Display Y N
36 KYHD-Know Your HR Data Display Y Y
37 KYPD-Know Your Payroll Data Display Y Y
38 KYAD-Know Your Assignment Data Display Y Y
39 Hierarchical Leave report Display Y Y
40 Cafeteria Declaration Display Y Y
41 KYESSAD Know your ESS Agent data Display
Services Not Applicable for Overseas

Medical Reimbursement
Medical Outstation
Vehicle maintenance
Telephone reimbursement
Business Office expenditure
Conveyance 1A
Conveyance 1B
Toll Tax Reimbursement
 THANK YOU
With you, for you always - ESS Core Team

Contact us: esscoreteam@indianoil.in

Loans Administration

Corporate Information Systems 83

Loans ( nomenclature )

Main Interest Interest Gratuity Repayment thru Repayment thru

Loan s Accrued Loan Loan Cheque Payroll
(Prin.) Type Type
3000 300d 3400 3300 300E/340E/330E 300P/340P/330P

3010 301d 3410 3310 301E/341E/331E 301P/341P/331P

3020 302d 3420 3320 302E/342E/332E 302P/342P/332P
3030 303d 3430 3330 303E/343E/333E 303P/343P/333P
3090 309E 309P

3110 311E 311P

3120 312E 312P

3160 316E 316P

3180 318E 318P

3190 319d 3490 3390 319E/349E/339E 319P/349P/339P

Regular Repayment Monthly wage types are ending with R, for eg; for HBA it
is 300R and so on and so forth.
Corporate Information Systems 84
 LOANS
IT0045
Loans such as HBA, Additional HBA, Vehicle ( 4/
2Wheeler), PF loans ,Salary advance etc
Purpose

This Info type is used to store Loans Records. As per the Loan type, certain
fields need to be maintained as per the policies governing it.

It will be maintained by HR at HO (for employees at

HO,) , Regions ( Company codes ) for respective
Company codes

Corporate Information Systems 85

Creating New HBA Loan

Enter the Loan

begin date and end
date and HBA loan
type 3000

Corporate Information Systems 86

New HBA Loan

Enter the Sanction

Date and Sanction
amount.

Corporate Information Systems 87

New HBA Loan

Principal/Interest
Installments are
mandatory field and
shall be inputted as
per rules.
Esp. Interest
installments , as it
is required to
enable system to
create interest loan
type when principal
gets over

Corporate Information Systems 88

New HBA Loan

Installment
deduction start
date can be
same as the
month of
disbursal of
loan or a later
date up to
18months.
Installment
amount is
required to be
inputted.
( although it is
not a
mandatory
field)

Corporate Information Systems 89

New HBA Loan

Its mandatory
to maintain
Payments
tab, if amount
has to be
disbursed
( with
payment type
0100)
to the
employee and
installments
needs to get
deducted.

Corporate Information Systems 90

Payment Types

Corporate Information Systems 91

New HBA Loan

Corporate Information Systems 92

New HBA Loan Off cycle Payment

Corporate Information Systems 93

New HBA Loan Off cycle payment

An entry for
payment for the
disbursal is
created by
system on next
available off
cycle date (
frequency twice
a week).
In this case it
was 02.05.2011

Corporate Information Systems 94

New HBA Loan Gratuity Adjustment

Go to the HBA loan

Corporate Information Systems
type, in EDIT mode
and go to payments
tab. If Gratuity has
to be adjusted
against the loan
then , gratuity
amount needs to be
inputted with
payment type
(0900).
While saving ,
system will prompt
for new installment
amount. So, edit
loan again, and
change the amount.
95
HBA gratuity adjustment Loan type

Subsequently,
HBA-gratuity loan
type with amount
adjusted as
gratuity needs to
be created.
Choose loan type
3300 and create

Corporate Information Systems 96

HBA gratuity adjustment Loan type

Enter the date

from when
gratuity is to
be adjusted

Corporate Information Systems 97

HBA gratuity adjustment Loan type

Corporate Information Systems 98

HBA gratuity adjustment Loan type

Choose
payment type
0903 to
adjust the
gratuity
amount.

Corporate Information Systems 99

 Repayment of Loans
( through cheque and through payroll)

Use either
payment
type : 0200 or
0250 for
repayment

Corporate Information Systems 100

Repayment of Loans Through cheque etc

Corporate Information Systems 101

Repayment of Loans Through cheque etc

After running
regular payroll,
the Loan balance
is updated.

Corporate Information Systems 102

Repayment of Loans Through Payroll

Corporate Information Systems 103

Repayment of Loans Through cheque etc

After running
regular payroll,
the Loan balance
is updated.

Corporate Information Systems 104

Repayment of Loans Through cheque etc

Corporate Information Systems 105

 Gratuity revocation
( only when principal recovery is active)

Corporate Information Systems 106

2nd HBA

3180 Non interest bearing Principal

3190 - Interest Bearing Principal

Corporate Information Systems 107

2n HBA (Principal ) Interest Bearing - 3190

Corporate Information Systems 108

2n HBA (Principal ) Non Interest Bearing - 3180

Corporate Information Systems 109

Creating 4 wheeler Conveyance Loan

Corporate Information Systems 110

4 wheeler Conveyance Loan

Enter the
sanction
amount, and
Principal
/Interest
installment nos.
Amount is
checked against
the Employee
eligibility amount

Corporate Information Systems 111

4 wheeler Conveyance Loan

Insert
Installment
deduction
date and
Installment
amount and
Loan
conditions
(01) in
Conditions
tab

Corporate Information Systems 112

4 wheeler Conveyance Loan

When
registration
papers are
submitted then
it is to be
chosen as yes.

Similarly for
HBA loan
types, it is
used to make
unsecured loan
as secured
loan in HR

Corporate Information Systems 113

4 wheeler Conveyance Loan

Choose
payment
type 0100
to enable
payment to
be done the
employee
through off
cycle
payment

Corporate Information Systems 114

Off cycle payment of loan

An entry is
created in off
cycle payment
in IT0267 to be
paid in the
next available
date for off
cycle payment.

Corporate Information Systems 115

Gratuity Adjustment 4 wheeler

Go to edit
mode for the
loan of 4
wheeler
conveyance.
Then go to
payment tab
and enter the
amount for
gratuity to be
adjusted with
payment type
0900.

Corporate Information Systems 116

Gratuity Adjustment 4 wheeler Loan Type

Subsequently
to adjusting
gratuity Create
loan type 3320
gratuity
adjustment for
4 Wheeler.

Corporate Information Systems 117

Gratuity Adjustment 4 wheeler Loan Type

Enter Loan
amount as
gratuity
amount to be
adjusted.

Corporate Information Systems 118

Gratuity Adjustment 4 wheeler Loan Type

Go to
conditions tab
and choose
interest
bearing and
save without
entering any
installment
amount

Corporate Information Systems 119

Gratuity Adjustment 4 wheeler Loan Type

Go to
payments tab
and enter
gratuity
amount wit
payment mode
0903 and
save.

Corporate Information Systems 120

Loan types after gratuity adjustment

After saving,
Loan types are
created.

Corporate Information Systems 121

Subsequent 4 wheeler/2 Wheeler Loan

Corporate Information Systems 122

 Finding Interest Accrued using
Tcode PC00_M40_CALC_SIMU

Corporate Information Systems 123

 Finding Interest Accrued using
Tcode PC00_M40_CALC_SIMU

Corporate Information Systems 124

 Finding Interest Accrued using
Tcode PC00_M40_CALC_SIMU

Corporate Information Systems 125

 Finding Interest Accrued using
Tcode PC00_M40_CALC_SIMU

Corporate Information Systems 126

 Finding Interest Accrued using
Tcode PC00_M40_CALC_SIMU

Corporate Information Systems 127

 Finding Interest Accrued using
Tcode PC00_M40_CALC_SIMU

Corporate Information Systems 128

 Finding Interest Accrued using
Tcode PC00_M40_CALC_SIMU

Corporate Information Systems 129

Subsequent 4 wheeler/2 Wheeler Loan
Creating Interest Loan and closing it

Corporate Information Systems 130

Subsequent 4 wheeler/2 Wheeler Loan

Corporate Information Systems 131

Subsequent 4 wheeler/2 Wheeler Loan

Corporate Information Systems 132

PF Refundable loans

Corporate Information Systems 133

PF Refundable Loan

Go to Basic
tab and enter
sanction
amount ,
sanction date
and no. of
principal and
interest
installments

Corporate Information Systems 134

PF Refundable Loan

Enter reason
for taking the
Loan
( Obligatory,
for marriage,
education etc)

Corporate Information Systems 135

PF Refundable Loan

Enter
installment
start date in
repayment
start field and
installment
amount in
repymt. insatll.
field

Corporate Information Systems 136

PF Refundable Loan

Enter The
amount to be
disbursed in
payments tab.

Corporate Information Systems 137

 Salary Advance
( For employees at the time of transfer)

Go to IT0045
and choose
Salary
advance( loan
type3160).
It is to created
only at time of
giving salary
advance to
employee on
transfer and to
be deducted in
10/12
installments

Corporate Information Systems 138

Salary Advance

Enter The
Sanction
amount and
date.
Also, enter the
no. of
installment sin
Installment
details.

Corporate Information Systems 139

Salary Advance

Enter the
repayment
start data and
installment
amount

Corporate Information Systems 140

Salary Advance

Enter the
amount to be
disbursed
through off
cycle in
Payments tab

Corporate Information Systems 141

Off cycle Payments

Record is
created in
IT0267 for
disbursal to
the employee
in the next
possible off
cycle date

Corporate Information Systems 142

Corporate Information Systems 143
Furniture Loan for Non Officers

This loan type

( 3110) is only
applicable to
Non officers

Corporate Information Systems 144

Furniture Loan for Non Officers

Enter sanction
amount, date
and
installments

Corporate Information Systems 145

Furniture Loan for Non Officers

Enter
repayment
start date and
installment
amount in
conditions
tab.

Corporate Information Systems 146

Furniture Loan for Non Officers

Enter amount
to be
disbursed in
payments tab

Corporate Information Systems 147

Off cycle payment trigger

Check the
amount to be
disbursed
through off
cycle in
IT0267.

Corporate Information Systems 148

Overview of all the loan disbursals to be done
through Off cycle payment

Corporate Information Systems 149

Child Education Support Advance

Corporate Information Systems 150

CES Advance

Princ Interest Loan Penal

Loan Loan Prin Cumul Int Loan Int Bal Redemp. Interest
Type Description Bal WT WT Type WT WT WT

CES Advance 1
3510 Principal 351B 351D 3910 391B 351L 351A
CES Advance 2
Principal
3520 352B 352D 3920 392B 352L 352A

CES Advance 3
3530 Principal 353B 353D 3930 393B 353L 353A

CES Advance 4
3540 Principal 354B 354D 3940 394B 354L 354A

CES Advance 5
3550 Principal 355B 355D 3950 395B 355L 355A

Corporate Information Systems 151

CES Advance

Corporate Information Systems 152

CES Advance

Corporate Information Systems 153

CES Advance

Sanction Amount

Type of Loan Education

(India/Abroad) Level(School/Higher Studies)

Instalments

Type of Loan & Education

Level will validate the amount
of loan that can be granted

Corporate Information Systems 154

CES Advance

Sanction Amount

Interest
Conditions

Type of Loan Education

(India/Abroad) Level(School/Higher Studies)

Instalments

Type of Loan & Education

Level will validate the amount
of loan that can be granted

Corporate Information Systems 155

CES Advance

Enter , Date of release of

payment , Loan Payment
Type (100), for releasing
payment to the employee

Corporate Information Systems 156

 CES Advance- Validations

Employee length of service is < 5 years - Not Eligible

Check if difference between loan creation date & employee date of superannuation < 2 years

Total no of instalments <= 180, Max Prin Instalments = 153, Max Int Instalments = 27

No of instalments > Notional date of retirement (N0) in IT41

Maximum Sanction Amount = 2000000, Minimum Sanction Amount = 50000

Maximum Sanction Amount = [Current BP * 10 for Loan Type-India and Education Level=
School]*25%

Maximum Sanction Amount = Current BP * 10 for Loan Type-India and Education Level= Higher
Studies or Loan Type - Abroad

Check if EL Balance < Minimum EL to be kept as collateral

157
 CES Advance- Validations

Interest Conditions 1- Upto 4 Lacs

2- 4 to 7.5 Lacs
3- Above 7.5 Lacs
Available in all CES Loan Types

No of CES loans within current FY

Loan Sanction Amount check = Max Eligibility - (sum of sanctioned amount till date)- For
subsequent loans

158
Common Problems Faced by Loan Administrators

HR & FI Balances
Mismatch
Excess or Under
Recovery
Errors while processing
payroll

Corporate Information Systems 159

 LOANS-Frequently Asked Questions
Issue/Error message Procedure to solve
While running payroll , error Copy the loan record with start date as 1st of the
comes for loan wage types not month and end date as the end date of the month
deducted and remove instalment amount in conditions tab.

While saving the loan record, Change the principal instalment number field as
error comes retirement date is some lower value as it does not have any bearing on
earlier than completion date. the monthly recovery amount and the amount which
will be created at the time of interest loan creation.

Festival loan : previous loan is Check the balance in payslip or in PA30, basic data, if
yet not over balance is there then system will not allow.

Festival Loan : Festival loan Check the start date and end date of the loan, it
already created for this month should not overlap with any other festival loan for that
employee
Corporate Information Systems 160
 LOANS-Frequently Asked Questions
Issue/Error message
Additional HBA loan
Revocation of gratuity amount
Main HBA 1st instalment is
given and the balance is over
before giving the next
instalment
FI and HR balance mismatch
due to gratuity
Corporate Information Systems
Procedure to solve
This loan should only be created when genuinely a
additional HBA is to be created ie. For applicable reasons.
The recovery amount and instalments would be totally
independent of main HBA loan recovery.
In the gratuity loan type, the recovery amount in conditions
tab needs to be populated with a amount with which both
gratuity loan and main HBA loan will finish together. Also,
gratuity revocation is only possible if main loan principal is
remaining.
Check if in such cases interest loan is created then delete it
and then disburse the next instalment.
In case gratuity is to be adjusted then full cycle of gratuity
adjustment must be followed i.e. In main loan in payments
tab entry with payment type 0900 and gratuity loan type
with payment type 0903 shall be done.
161
 LOANS-Frequently Asked Questions
Issue/Error message Procedure to solve
Additional HBA loan This loan should only be created when
genuinely an additional HBA is to be created ie.
For applicable reasons. The recovery amount
and instalments would be totally independent of
main HBA loan recovery.
Revocation of gratuity amount In the gratuity loan type, the recovery amount in
conditions tab needs to be populated with a
amount with which both gratuity loan and main
HBA loan will finish together. Also, gratuity
revocation is only possible if main loan principal
is remaining.

Main HBA 1st instalment is given and Check if in such cases interest loan is created
the balance is over before giving the then delete it and then disburse the next
next instalment instalment.
FI and HR balance mismatch due to In case gratuity is to be adjusted then full cycle
gratuity of gratuity adjustment must be followed i.e. In
main loan in payments tab entry with payment
type 0900 and gratuity loan type with payment
type 0903 shall be done. 162
Corporate Information Systems
 LOANS-Frequently Asked Questions
Issue/Error message
Penal Interest calculation
Interest Loan recovery not started
Increasing the instalment amount
Secured and unsecured loan
Corporate Information Systems
Procedure to solve
Currently penal interest calculation is only applicable
for vehicle loans. In case the document is not
submitted and entered in IT0045, the penal interest
will be calculated at 15.14% as per current
configuration. In case papers are submitted then
enter yes and the submission date. For HBA, the
penal interest has to be calculated manually and
inputted in WT2495
YHR_LOANINTEREST for that month would have
not run.
The loan type shall be copied with the 1st date of the
month from which instalment amount has to be
increased and in conditions tab , change the
repayment start date as any date of the month from
which recovery will increase.
In HBA loans, the document submission field and the
date decides whether a loan is secured or
unsecured, so it should be populated correctly and
163
on time.
 LOANS-Frequently Asked Questions
Issue/Error message Procedure to solve
How to check HR and FI loan Use Tcode: YHR_LBPREP T code./YF205
balance
No authorization to maintain In case this error comes, then raise a solution
manager message to get the authorization duly
approved by your HOD.

Redemption recovery The recovery is automatic. Please do not enter

anything in IT0014 redemption wage types.

Gratuity Adjustment While doing gratuity adjustment, ensure that the

gratuity adjustment should not be more than the
loan amount disbursed. In such case, difference
will be refunded back to the employee.

Furniture Loan Maximum 3 concurrent loans are allowed. If one

loan is over, the while creating 4th loan take care
that the start and end date should not be
overlapping. Overlapping records of furniture
loans are not allowed for more than 3 records.
Corporate Information Systems 164
 LOANS-Finding Accrued Interest after
closing of Principal Loan

STEP 1 STEP 2 STEP 3 STEP 4 STEP 5

Find Last Close the Press check Total the final Create
month Main Loan repayment accrued interest loan
Accrued type in PA30 plan interest type
Interest After main loan
Close the Create the
closed, check Previous month
Find out the main loan accrued interest interest loan
repayment plan
Accrued using should be added type with the
to find accrued
Interest payment interest for with current total accrued
Balance form options balance days month accrued interest
Last month 500,200,700 interest
Payslip. on the date.

Quick Steps

Corporate Information Systems 165

Analyzing HR & FI Loan Balance Mismatches

Identify Mismatch Cases

Check Loan Masters

Check HR & FI Balances

Analyze Payroll results & WTR

Corporate Information Systems 166

 YF205

Corporate Information Systems 167

GL Codes for Loan WT
Wage Type Wage Type Long Text Posting GL
3000 HBA Loan 3441300050
3010 Additional HBA Loan 3441300050
3180 2nd HBA Loan Interest 3441300050
3190 2nd HBA Loan (Principal) 3441300050
3200 HBA Maint. CPCL 3441300050

3020 Vehicle Loan (4W) 3441300060
3030 Vehicle Loan (2W) 3441300060
3060 Vehicle Repair Loan (4W) 3441300060
3070 Vehicle Repair Loan (2W) 3441300060

3090 Computer Advance 3441300100
3110 Furniture For Staf 3441300110
3120 Festival Advance 3441300120

3400 HBA Int 3441300170

3420 Vehicle Loan (4W) Int 3441300180
3430 Vehicle Loan (2W) Int 3441300180

Corporate Information Systems 168

 YF205

Corporate Information Systems 169

 Loans

Corporate Information Systems 170

 Loans

Corporate Information Systems 171

Loans

Corporate Information Systems 172

Loans

Live Hands On

Corporate Information Systems 173

 Loans Mismatch- case I

Emplo
yee GL
Numb Accou Seq. Balance Balance
er Name nt Loan No from HR from FI Message
302D -
Vehicl Incorrect
e (4W) Balances
34413 Intere 72355.8 in HR
24743 Mr. Amit Gupta 00180 st 070746.71 and FI
HR Balance is more than FI Balance for Vehicle Loan Interest

Corporate Information Systems 174

 Loans Mismatch- case I

Step 1 Check The loan Master for any Inconsistency

Employee
has only
one vehicle
loan
running

If master is correct ??

Step 2 Check The Results Table

Check the
Interest
Figure with
U value
here
72355.80

Corporate Information Systems 175

 Loans Mismatch- case I

Step 3 Check The FI Balance from FBL3N

Corporate Information Systems

 Loans Mismatch- case I

Step 4 Find the Difference

Here 72355.80 70746.71 = 1609.09

Step 5 Find any FI adjustment entry matching exact figure

Step 6 Check and correct any adjustment entry passed

Corporate Information Systems 177

 Loans Mismatch- case II

Emplo
yee GL
Numb Accou Seq. Balance Balance
er Name nt Loan No from HR from FI Message
302D -
Vehicl Incorrect
e (4W) Balances
Mr. Debashis 34413 Intere 21065.5 in HR
32751 Basak 00180 st 735109.29 and FI
HR Balance is less than FI Balance for Vehicle Loan Interest

Corporate Information Systems 178

 Loans Mismatch- case II

Step 1 Check The loan Master for any Inconsistency

Employee
has repaid
his loan and
Interest
Loan is
active

Step 2 Check The Results Table

Check the
Interest
Figure with
U value
here
56174.87

If interest loan is created properly ??

Corporate Information Systems 179

 Loans Mismatch- case II

Step 3 Check The FI Balance from FBL3N

First loan
settled on
04.04.2013
by Special
Repayment

Corporate Information Systems

 Loans Mismatch- case II

Step 4 Find the Difference

Here 35109.29 21065.57= 14043.72

Step 5 Find any FI entries matching exact figure

Step 6 Transfer the balances from other Co Code

Corporate Information Systems 181

 Loans Mismatch- case III

Emplo
yee GL
Numb Accou Seq. Balance Balance
er Name nt Loan No from HR from FI Message
302D -
Vehicl Incorrect
e (4W) Balances
70052 Mr. Debashis 34413 Intere 42455.2 in HR
8 Basak 00180 st 643503.32 and FI
HR Balance is less than FI Balance for Vehicle Loan Interest

Corporate Information Systems 182

 Loans Mismatch- case III

Step 1 Check The loan Master for any Inconsistency

2nd Loan
was
disbursed ,
This is the
while the most common
interest
loan was error that loan
active administrators
make

Covers upto
Interest Loan created 01.11.2012 closed 28.012.2013
60% of
2nd Loan Created 20.02.2013
mismatch
cases

If a main loan is active along with the interest

loan , the system will not pick the accrued
interest in HR Balance , to rectify such cases
adjustment entry needs to be passed

Corporate Information Systems 183

Corporate Information Systems 184
 Nothing is Impossible with SAP Payroll Reporting
Mother report Wagetype Reporter (PC00_M99_CWTR)

All the data related to any wagetype for any employee

for any period can be fetched from the wagetype reporter
report.

The output can be stored in excel and as per the

requirements the data can be analyzed to get the
required information.

Corporate Information Systems 185

Demo- Wagetype Reporter

Corporate Information Systems 186

Comparative analysis using Wagetype Reporter
Dec Nov
2013 2013
Net pay Net pay

Net Pay
wagetype

Corporate Information Systems 187

Basic Salary Audit Report
Maximum % difference
should be 3 except
some exceptions such
as A to B or non
The report to audit the basic salary componentofficer
of employee
to officer is
S_AHR_61015608 promotion etc.

Corporate Information Systems 188

Payments & Deductions Report (Master Data)-
S_AHR_61015608

Corporate Information Systems 189

Payments & Deductions Report (Master Data)-
S_AHR_61015608

Corporate Information Systems 190

OT Report YHR177

Compares
Location wise OT
for current and
previous year
period

Corporate Information Systems 191

Audit Reports

YHR137 - Housing Audit Report

It gives the sync between the housing status and the

wagetype corresponding to the housing status. It also
gives House rent recovery data and family retention
details.

If the combination for Housing status in IT0581 and

corresponding wagetype in IT0008 does not have correct
combination then message in comment column is
displayed as per the error.

Corporate Information Systems 192

YHR137 Housing Data Audit

YHR137 Mumbai
HO

Corporate Information Systems 193

Audit Reports

YHR156 Transport Audit Report

It gives the cases where both transport subsidy and

conveyance reimbursement are getting paid to any
employee.

Corporate Information Systems 194

YHR156 Transport Audit

Corporate Information Systems 195

Audit Queries (SQ01)

Corporate Information Systems 196

Other Reports

PC00_M40_ANN Annual Report

S_AHR_61015608 Payments Deductions Report for master

data from IT0008,0014 and 0015.

PC00_M99_DKON Wagetype to G/L mapping

YHR167 Loan sequence check

YHR176 Arrear Breakup Report

YHR141 Cafeteria Statement

Corporate Information Systems 197

List of custom reports

List of custom reports such as PF remit to trust, Professional tax,

SABF etc can be found from reports tree Tcode instead of
remembering the Tcode. The Tcode for Custom reports tree is YX01

Corporate Information Systems 198

Common Payroll Information in ESS

Reports from Payroll are listed in My Info section of ESS

Corporate Information Systems 199

Income Tax Card

Corporate Information Systems 200

Salary Slip

Corporate Information Systems 201

Cafeteria Card

Corporate Information Systems 202

YTD Report

Corporate Information Systems 203

KYPD

Corporate Information Systems 204

Corporate Information Systems 205
Refresher

Which Report is used to get duplicate entries for

transport payments.

1. YHR137
2. YHR156
3. YHR176
4. PC00_M40_ANN

YHR156 Transport Audit Report

Corporate Information Systems 206

Refresher

Which Report is used to Audit HRA/Housing Status

related data

1. YHR137
2. YHR93
3. YHR176
4. PC00_M40_ANN

YHR137 Housing Audit Report

Corporate Information Systems 207

Refresher

Which Report is mother of all reports and can give any

data in raw/excel format for already run payroll periods.

1. PC00_M40_CALC
2. PC00_M99_CWTR
3. S_AHR_61015608
4. PC00_M40_ANN

PC00_M99_CWTR Wagetype Reporter

Corporate Information Systems 208

Refresher

External Loan Payments go to which info type before

Payment is released to the employee

1. IT0045
2. IT0581
3. IT0267
4. IT0001

IT0267 Additional Off Cycle Payments

Corporate Information Systems 209

Refresher

External Loan Payments go to which info type before

Payment is released to the employee

1. IT0045
2. IT0581
3. IT0267
4. IT0001

IT0267 Additional Off Cycle Payments

Corporate Information Systems 210

Identify the Wage types

Wage type Nature

1nnn Earning Wage types

2nnn Deduction Wage types
3nnn Loan Wage types

9nnn Dummy/Perks Wage types

Corporate Information Systems 211

Identify Payroll related Info types
Info type Description
0008 Basic Pay

0014 Recurring Payment Deductions

0015 One time Earnings/Deductions

0587 PF Trust

0045 Company Loans

0582 LFA exemption

0583/0032 Conveyance Data

0584 Income from other sources

0585 Sec 80 Rebate

0586 Sec 80 C Rebate
0588 Professional Tax Eligibility

0581 Housing Data

Corporate Information Systems 212

anirbanc@indianoil.in ghanshyam@indianoil.in

Corporate Information Systems 213