Académique Documents
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PROCESS
Based on the IRR (RA 9184)
GENERAL MODE OF PROCUREMENT
Pre- Pre-Bid
Procurement Advertisement Conference
Conference
Opening of
Opening of
Submission 1st Envelope -
2nd Envelope -
of Bids Eligibility
Financial
Docs & Technical
Proposal
Proposal
Bid Post
Evaluation Qualificati Contract
& Ranking on Award
CONTRACT IMPLEMENTATION
GUIDELINES FOR THE
PROCUREMENT OF GOODS,
SUPPLIES AND MATERIALS
AMENDMENT TO
ORDER
Issued at any time by the procuring entity in
cases of:
1. Emergency
2. Fortuitous event
REASONS FOR ISSUING:
1. Necessary adjustments within the general scope
of the contract in any one or more of the
following:
a) drawings, design or specifications (if specifically
manufactured for Government)
b) method of shipment or packing; or
c) place of delivery.
PRE-PROCUREMENT CONFERENCE
ADVERTISEMENT/POSTING OF
THE INVITATION TO BID
Importance:
Signals the start of the bidding
process. Procurement process should
be made within 3 months starting
from posting and advertisement until
awarding of contract. (Sec. 38.1 IRR)
ADVERTISEMENT
regularly published for at least two (2) years
before advertisement date.
ADVERTISEMENT
2M and
Medium Above 2M
below
Newspaper of General
Nationwide Circulation
PhilGEPS website
PEs Website, if
available
Conspicuous Place
Website prescribed by
the foreign
government/foreign or
international funding
institution, in case of ADVERTISEMENT
PRE-BID
CONFERENCE
Pre-Bid Conference shall be held at least 12
calendar days before the deadline for submission
of bids, but not earlier 7 calendar days.
PRE-BID CONFERENCE
Section 22 affords bidders the
opportunity to raise concerns or
clarifications on the requirements, terms,
conditions, and specifications stipulated
in the bidding documents for the contract
to be bid.
PRE-BID CONFERENCE
PhP1 Million, in order to afford prospective
bidders the opportunity to inquire on or
clarify any of the requirements, terms,
conditions, and specifications stipulated in
the Bidding Documents.
PRE-BID CONFERENCE
CLARIFICATION OF BIDDING
DOCUMENTS
Supplemental/Bid Bulletins issued by BAC
to answer requests for clarification (query
submitted 10 c.d. before deadline) or
interpretation, and upon BACs initiative to
clarify or modify any provision of Bidding Docs.
(at least 7 c.d. before deadline for bids).
PRE-BID CONFERENCE
22.5.2 RA 9184 IRR allows PEs to issue
Supplemental/Bid OFBulletins
CLARIFICATION BIDDINGupon their
initiative for the purpose of clarifying or
DOCUMENTS
modifying any provision in the Bidding
Documents, including the IB.
Class A Documents
1.DTI/SEC/CDA Registration
2.Mayors permit
3.Tax clearance per Executive Order 398, series
of 2005, as finally reviewed and approved by the
BIR.
4.Statement of ongoing contracts.
5.Statement of SLCC
6.Audited financial statement
Class B Document
7.NFCC
JVA or notarized statement from the partners
that they will enter into joint venture if
awarded the contract.
OPENING AND EVALUATION OF 1ST ENVELOPE
MAYORS PERMIT
Mayors Permit allows an entity to legally
perform the requirements and obligations of the
project and the resultant contract.
FOREIGN BIDDERS
a) At least 2 similar
If, at the outset contracts
and after market aggregate amount
1. Expendable research, at least equivalent
Supplies applying the to required
25% of the ABC
general rule will percentage; and
likely result to:
2. Services and Non-
b) Largest of the
expendable
supplies 1.Failure of similar contracts
50% of the ABC bidding; or amounts to at
least 50% of
2.Monopoly required
percentage
a) Cash or
cashiers/managers
check
2%
b) Bank guarantee/draft or
Irrevocable LC
EVALUATION OF BIDS
No Contact Rule - prohibition on communication
w/ bidders from bid evaluation until award of
contract.
EVALUATION OF BIDS
Unless the ITB specifically allows
partial bids, those not providing all
required items shall be considered
non-responsive
Specifying a 0 or - means it is
offered for free
EVALUATION OF BIDS
DOMESTIC PREFERENCE
EVALUATION OF BIDS
SAMPLE COMPUTATION
% Preference x 15%
398,004.00
+ 2,653,360.00
EVALUATION OF BIDS
POST-QUALIFICATION
To determine whether bidder with LCB
complies with and is responsive to all
requirements and conditions of eligibility
and the bidding of the contract to be
declared the Lowest Calculated and
Responsive Bid (LCRB)
A non-discretionary pass/fail criterion
shall be used to Verify, Validate and
Ascertain all statements and documents
(licenses, certificates, etc.)
To be accomplished not more than 7 c.d.
from determination of LCB. (Exceptional
cases not to exceed 30 c.d.) POST-QUALIFICATION
BAC will notify the Bidder with the Lowest
Calculated Bid that it was determined as such.
POST-QUALIFICATION
BAC shall recommend award of contract to
the LOWEST CALCULATED AND
RESPONSIVE BID (LCRB) at submitted price
or calculated price, whichever is lower.
POST-QUALIFICATION
The three (3) calendar day period under
34.2 of the IRR is mandatory and should
not be extended.
In case PE accepts the post-qualification
documentary requirements beyond the
reglementary period, it must show that
there is a compelling, sufficient, valid,
reasonable, and justifiable cause for such
extension, so that penal sanction or
liability will not set in. Applicable
administrative and civil sanctions or
liabilities may also be imposed against
the concerned officials. (NPM 27-2013)
POST-QUALIFICATION
PE may request for the submission of
additional documents from the bidder in
support of the information it has provided
in the bidding documents.
However, non-submission of the
additional supporting documents
requested cannot be a ground for the
bidders post-disqualification, as a bidder
may be post-disqualified only upon
ascertainment, validation, and verification
of its non-compliance with the legal,
technical, and financial requirements of
the project as provided in the bidding
documents. (NPM 25-2013)
POST-QUALIFICATION
Should PE decides to extend the period, it
must show and provide compelling,
sufficient, valid, reasonable, and
justifiable cause. Such valid justification,
however, will only free officials from penal
sanction or liability, but not from
applicable administrative and civil
sanctions or liabilities under existing laws,
rules and regulations. (NPM 57-2013)
POST-QUALIFICATION
FAILURE OF BIDDING
GROUNDS:
POST-QUALIFICATION
EFFECTS:
3)Re-bidding
4)Re-advertisement
POST-QUALIFICATION
AWARD OF CONTRACT
Contract shall be awarded to the bidder with
the Lowest Calculated and Responsive Bid
(LCRB) at its submitted price or total
calculated bid price, whichever is lower
AWARD OF CONTRACT
NOA is subject to the following conditions:
If joint venture, submission of JVA
If foreign-funded and stated in treaty, international
or executive agreement, PCAB License
Posting of Performance Security
Signing of Contract (within 10 cd)
If required, approvals by higher authority
PROCUREMENT PROCESS
From Opening of Bids to Award of Contract shall
NOT EXCEED 3 MONTHS
AWARD OF CONTRACT
PERFORMANCE
SECURITY
Posted by winning bidder upon signing of
contract to guarantee performance of
obligation, in such form and amount
specified in the Bidding Documents.
a)Cash or
cashiers/manag
ers check
b)Bank 5% (Goods ) & 10% (Infra)
guarantee/draft
or Irrevocable
LC
c)Surety bond
callable upon 30%
demand
d)Combination of Proportionate to share of
the foregoing form with respect to the
total amount AWARD
of security
OF CONTRACT
RESERVATION
CLAUSE
HOPE reserves the right to:
Reject any and all bids;
Declare a failure of bidding;
Not award the contract.
GROUNDS:
1.Prima facie evidence of collusion;
2.BAC is found to have failed in following the prescribed bidding
procedures;
3.For justifiable reasons, the award of contract will not redound
to the benefit of the Government:
Physical and economic conditions have significantly
changed;
Project is no longer necessary
Source of funds for the project has been withdrawn/reduced.
AWARD OF CONTRACT
NOTICE TO PROCEED
Issued to the successful bidder together with
the copy of the approved contract within 3 cd
from date of approval
AWARD OF CONTRACT
Procurement
Methods:
Limited Source Bidding
Direct Contracting
Repeat Order
Shopping
Negotiated Procurement