Académique Documents
Professionnel Documents
Culture Documents
management
me
ti
objectives
I will learn techniques that will help me to direct
my work life instead of merely managing my time.
I will learn a framework for developing a mission
and vision that gives purpose and direction to my
work.
me
I will learn how to prioritize my highest-leveraged
activities, leading to significant increases in
ti
productivity.
the complete six-step process
connect to mission
review roles
identify goals
me
organize weekly
exercise integrity
ti
evaluate
the clock and the compass
the clock the compass
commitments vision
appointments values
schedules principles
conscience
me
goals
direction
activities
ti
What we feel is important
What we do and how and how we lead our
we manage our time. lives.
traditional time management
first generation—notes and checklists
second generation—planning and preparation
third generation—planning, prioritizing and
controlling
me
ti
first generation
go with the flow
based on reminders
attempt to keep track of things you do with your time
simple notes and checklists
me
carry lists with you and refer to them in order to
remember
ti
incomplete tasks put on tomorrow’s list
first generation
strengths weaknesses
flexible no real structure
responsive to people things fall through cracks
not over-structured commitments suffer
less stress little accomplished
me
tracks to-do’s crisis to crisis
first things— things right
ti
in front of you
second generation
planning and preparation
calendars and appointment books
efficiency in goal setting and planning ahead
me
make appointments, write down commitments,
identify deadlines
may keep information on computer or network
ti
second generation
strengths weaknesses
tracks commitments and puts schedule over people
appointments accomplish more of what
more accomplished through you want—not necessarily
planning and goal setting what is needed or fulfilling
me
more effective meetings and independent thinking —see
presentations due to people as means or barriers
preparation first things– those that are
on the schedule
ti
third generation
planning, prioritizing and controlling
have spent time clarifying values and priorities
set long, medium, and short-term goals to attain
values, prioritizes on a daily basis
me
uses wide variety of planners and organizers, with
detailed forms for daily planning
ti
gets more done in less time-- but still feels
frustrated
third generation
strengths weaknesses
assumes responsibility for results
can lead to false sense of
connects with values
control, pride
taps into the power of long,
medium, and short-term goals power of vision untapped
translates values into goals and can lead to guilt,
me
actions
imbalance of roles
gives structure and order to life
less flexibility/spontaneity
first things set by urgency
ti
and values
fourth generation
life leadership
puts people ahead of schedules, compasses
ahead of clocks
uses the best of generations 1, 2, and 3
me
you want to lead a life of meaning and
contribution, with balance
ti
fourth generation
elements Why is there a need for
effectiveness the fourth generation of
principles
time management?
leadership
relationships Well, one definition of
me
insanity is to “keep
puts first things first
doing the same things
and expecting different
ti
results.”
understanding time
“A no uttered from the deepest conviction is
better than a yes merely uttered to please,
or what is worse, to avoid trouble.”
Mahatma Gandhi
me
ti
understanding time
“Why have a time log?
memory
me
energy
ti
understanding time
Urgent Not Urgent
I. II.
important
me
Quadrant of__________ Quadrant of__________
III. IV.
not important
ti
Quadrant of__________ Quadrant of__________
understanding time
move into quadrant II
quadrant I—manage: the quadrant of
necessity; things are both urgent and
important
me
quadrant II—leadership and quality: the
quadrant of focus; things are important but not
urgent
ti
understanding time
move into quadrant II
quadrant III—(AVOID): the quadrant of
deception; things are urgent but not important
quadrant IV—(AVOID): the quadrant of waste;
me
things are neither important nor urgent
ti
move into quadrant II
How do I get there? The six step process
connect to mission
review roles
me
identify goals
organize weekly
ti
exercise integrity
evaluate
step 1: connect with vision & mission
Consider the big What is most important?
picture. The key to
this connection lies What gives your life
in the clarity of your meaning?
vision around such
me
questions as: What do you want to be
and do in your life?
ti
step 2: identify your roles
we have important roles at work, in the family,
in the community, or other areas of our lives
Roles represent responsibilities, relationships,
and areas of contribution
me
ti
step 3: select quad II goals for each role
what is the most important thing I could do for
each role this week that would have the
greatest positive impact?
consider the relationships for each role
me
review a “perhaps” list for ideas
identify the steps that need to be taken to
ti
achieve long-term goals
step 4: organize weekly
translating high leverage quad II goals requires
a framework
most people are always trying to find time in
their overflowing quad I/III schedules
me
They move, delegate, cancel, and postpone—
all in hopes of “putting first things first”
ti
the key is in scheduling your priorities, not
prioritizing your schedule
step 4: organize weekly
Distinctive Elements of Effective Weekly Goals
they can be either an area of focus or a specific
activity
they are usually quad II goals rather than typical “to-
do’s” or daily action items
me
they are driven by conscience
ti
tips to start your day
Tip #1
preview your schedule—get your bearings:
review your compass
me
Look at the day in the context of the week
renew your power to respond to changes in a
meaningful way
ti
tips to start your day
Tip #2
prioritize: identify activities as QI or QII—keeps
QIII and IV out of your schedule
emphasizes the importance paradigm
me
keeps you aware of choices you make
must understand that prioritization includes only
ti
items that you’ve put in the framework
tips to start your day
Tip #3
T planning: time sensitive activities on the right,
any time activities on the left
makes for effective schedule decisions
me
Helps you remain sensitive to commitments
Best use of your time: remember importance
ti
rather than urgency!
step 5: exercise integrity in the moment
me
ti
step 6: evaluate
To be successful, you What goals did I achieve?
must make
What challenges did I
successes of one encounter?
week the foundation
for the next. At the What decisions did I make?
me
end of the week, ask
yourself some Did I keep “first things first?”
questions:
ti
step 6: evaluate
different ways to evaluate
mark accomplished goals on weekly compass
keep a journal or daily log and review
review past weekly compasses
me
ask specific questions about your performance and
actions
ti
step 6: evaluate
weekly evaluation
What did I learn from the week as a whole?
Am I setting goals that are realistic but challenging?
Have I been effective in work related communications?
me
Have I been successful in maintaining a Quad II perspective?
ti
closing thought
me
Lao-Tzu
ti