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By Jonathan Donado
A response to a risk
event, generally
made when the
probability of the
event or its impact
Acceptance are small. It is used
when mitigation,
transference, or
avoidance are not
selected
JONATHAN Linkedin.com/in/jonathandonado
DONADO
A group of end-
users work with the
final product to test
it for unidentified
Acceptance issues that may
appear during
Test routine use. Also
known as User
Acceptance Testing
(UAT)
DONADO
A set of
conditions &
requirements
Acceptance that must be
met before
Criteria deliverables are
accepted
Note: it is usually stated in a contract and/or SOW
(Statement Of Work)
DONADO
Products, results
or capabilities
produced by a
project and
Acceptance validated by the
customer or
Deliverables sponsors as
meeting their
acceptance
criteria
DONADO
The process of
acquiring
personnel/goods/ser
vices for new or
existing work within
the general
Acquisition definitions of
contracts requiring
Process an offer and
acceptance,
consideration,
lawful subject
matter, and
JONATHAN
DONADO
competent parties
Linkedin.com/in/jonathandonado
The process of
confirming Human
Resources
Acquisition availability and
selecting the team
Team necessary to
complete the project
activities
DONADO
Accuracy means that
the measured value is
very close totrue
Accuracy value(target or goal).
Accuracy is
aboutcorrectness
Note: Accuracy is not precision. To state that the
results are accurate means that they are correct.
DONADO
A list of problem
Action Item issues including a
description, point of
Status contact, and dates of
action and resolution
DONADO
A plan that
describes what
needs to be done
Action Plan and when it needs
to be completed.
Project plans are
action plans
DONADO
This occurs when the
receiver confirms the
message is being
Active received. It can be
done by way of
Listening feedback, questions,
prompts for clarity,
and other signs of
having received the
message
DONADO
A distinct, scheduled
portion of work
performed during the
course of a project.
An activity typically
Activity has an expected
duration, cost and
requires certain
resources
Also known as Task

DONADO
Multiple attributes
associated with each
schedule activity that
Activity can be included
within the activity
Attributes list. It include:
o
o
Activity codes
Predecessor activities
o Successor activities
o Logical relationships
o Leads & lags
o Resource requirements
o Constraints
o Assumptions
DONADO
A network
diagramming method
where the arrows in
Activity on the arrow
diagramming method
Arrow network diagram
represent the
activities
within the project
DONADO
An
alphanumeric
value assigned
to
Activity each activity
Code that enables
classifying,
sorting, and
filtering
The projected cost
of the scheduled
Activity activity that
includes the cost
Cost of all resources
required to
Estimation perform and
complete the
activity
DONADO
The maximum
amount of time
Activity that an activity
Delay can be delayed
due to lack of
resources
DONADO
The time in
Activity calendar units
between the start
Duration and finish of a
schedule activity
DONADO
Estimating the
Activity number of work
periods that will
Duration be needed to
complete
Estimating individual
activities
DONADO
A unique
alphanumeric
value assigned to
Activity an activity and
Identifier used to
differentiate that
activity from
other activities
A list of the
Activity defined
activities that
List need to be
completed for a
project
A network
diagramming method
where the arrow in a
Activity-on- project network
diagram represent
Arrow the activities
within the project
(AoA) Explanation: A method of diagramming the
sequence of activities in a project using arrows to
represent activities and small circles (nodes)
connecting the activities to represent relationships.
Dummy activities may be included to show activities
that are dependent on one another. This method has
only finish-to-start relationships. Also known as Arrow
Diagramming Method (ADM)
DONADO
A network
diagramming method
where the node in a
Activity-on- project network
diagram represent
Node the activities
within the project
(AoN) Explanation: A method of diagramming the
sequence of activities in a project where rectangles
(nodes) represent the activities and arrows represent
the relationship between the activities. This method
uses four types of dependency relationships: finish to
start, start to start, finish to finish and start to finish.
Also known as precedence diagramming method
(PDM)
DONADO
A priority value
assigned to
activities to provide
an ordering for
Activity activities that are
Priority waiting for
resources (during
resource-
constrained
scheduling)
Identifying activity
dependency
relationships (how
activities affect
Activity each other) and
determining the
Sequencing best order to
perform the
activities to
complete the
project
Allowing activities
to be split into
segments during
resource
Activity allocation. In some
instances,
Splitting preemption of
activities may free
a resource to be
used by a more
critical activity
The realized
cost incurred for
the
work performed
Actual Cost on
(AC) an activity or
work package
during a specific
time period
DONADO
The number of
hours or days
Actual expanded to
Duration complete a
project activity
DONADO
The actual
number of
person hours or
Actual Effort days expended
to complete an
activity
DONADO
The calendar
date work
Actual actually ended
Finish Date on an activity. It
must be prior to
(AF) the timenow
date
DONADO
The calendar
date work
actually began
Actual Start on an activity. It
Date (AF) must be prior to
the timenow
date
DONADO
A project life cycle
that is intended to
facilitate change
and require a high-
Adaptive degree of
stakeholder
Life Cycle involvement. They
are iterative and
incremental.
Note: Also known as Agile or Change-Driven
Cycle
DONADO
The documenting
of the project
results and the
Administrati acceptance of the
product by the
ve customer or the
project sponsor.
Closure Also needed if a
project is
terminated
DONADO
A technique to find
ways to bring
Adjusting project activities
that are behind
Leads & into alignment with
plan during project
Lags execution
Explanation: A technique used to adjust the
amount of time between predecessor and
successor activities
DONADO
Using activity
resource
requirements to
calculate total
resource needs
rather than to
constrain the
Aggregation project schedule.
Normally, resource
requirements are
used to perform
resource-
constrained
JONATHAN
DONADO
scheduling
Any document or
communication that
defines the initial
intentions of a
project. This can
take the form of a
Agreements contract,
memorandum of
understanding
(MOU), letters of
agreements, verbal
agreements, etc
DONADO
A process to
bring attention
Advertising to a project or
effort
DONADO
The alignment type is
used to identify the
type of constraint
associated with a
target date.
Alignment The following types are

available:
o Finish On
Type o
o
o
Finish On or After
Finish On or Before
Start On
o Start On or After
o Start On or Before
o Mandatory Start
o Mandatory Finish
DONADO
A group creativity
technique that
Affinity allows large
number of ideas to
Diagram be classified in
groups for review
and analysis
DONADO
Breaking down a
complex scope
situation for the
Alternative purpose of
generating and
Analysis evaluating
different solutions
and approaches
DONADO
A technique for
estimating the
duration or cost of
an activity or a
project using
Analogous historical data from
a similar activity or
Estimating project. Also known
as Top-Down
estimating. It is a
form of expert
judgement
DONADO
The study something
complex and the
separation into its
more simple
components. Analysis
typically includes
Analysis discovering not only
what the parts of the
item being studied
are, but also how
they fit together.
Example: study of schedule
variances for cause, impact,
corrective action, and results
DONADO
These are the areas
of business,
industry which the
project manager
may need special
Application knowledge. Common
application areas
Areas include legal issues,
technical issues,
engineering
information, and
manufacturing
JONATHAN
information
DONADO
An activity
where effort is
allotted
proportionately
Apportioned across certain
discrete efforts
Effort and not divisible
into discrete
efforts
Note: Apportioned effort is one of three earned value
management (EVM) types of activities used to measure work
JONATHAN performance
DONADO
To accept as
satisfactory. The
approval may still
require confirmation
by somebody else, as
in levels of approval.
Approve In management use,
the important
distinction is between
approve and
authorize
Note: See Authorization card
DONADO
A Change
Request that has
Approved been processed
through the
Change integrated
Request change control
processed and
approved
DONADO
Approved A review of the
Change Requests
Change to verify that
these were
Request implemented as
Review approved
DONADO
A network diagramming
technique in which
activities are represented
by arrows. The tail of the
Arrow arrow represents the start

and the head represents
the finish of the activity
Diagrammin (the length of the arrow
does not represent the
g Method expected duration of the

activity). Activities are
connected at points called
(ADM) Nodes" (usually drawn
as small circles) to
illustrate the sequence in
which the activities are
JONATHAN
expected to be performed
DONADO
The activities
team members
Assignment are responsible
to complete
DONADO
Factors in the
planning process
considered to be
true, real, or
certain, without
Assumptions proof or
demonstration.
Need to be
documented and
validated as they
may impact risk
DONADO
A technique that
explores the
accuracy of
assumptions and
Assumption identifies risks to
the project from
Analysis inaccuracy,
inconsistency or
incompleteness of
assumptions
DONADO
The right to apply
project resources,
Authority spend funds,
make decisions or
give approvals
DONADO
The power granted by
management to
specified individuals
allowing them to
Authorizatio approve transactions,
procedures, or total
n systems. Defined as
the final organization
authority
Note: See Approve card
DONADO
An effort that has
Authorized been approved by
higher authority and
Work may or may not be
defined
DONADO
This is one
response to a risk
event. The risk is
avoided by
Avoidance planning a
different
technique to
remove the risk
from the project
DONADO
A listing of product
requirements and
deliverables to be
completed, written
Backlog as stories, and
prioritized as the
business to manage
and organize the
project work
DONADO
A critical path method
technique for
calculating the late
start and late finish
Backward dates, for the

uncompleted portions
of all network
Pass activities, by working
backward through the
schedule model from
the project end date
date
DONADO
Balancing the
competing
demands of scope,
Balancing cost, time, quality,
risk, resources and
Constraints customer
expectations for a
project
DONADO
A chart that
shows schedule
activities, with
start and end
Bar (Gantt) dates, activity
durations,
Chart resources
assigned. Also
known as Gantt
Chart
DONADO
The approved
version of a work
product that can be
changed using
formal change
control procedures
Baseline and is used as the
basis for comparison
to actual results
Note: The original plan (for a project, a work
package, or an activity) plus or minus approved
changes. Usually used with a modifier (e.g., cost
baseline, schedule baseline performance
measurement baseline)
DONADO
A project schedule
consisting of
baseline start and
finish dates, which
Baseline represent an
estimated or
Schedule expected schedule,
or both
Note: This schedule is often derived from an initial

set of early, late, or scheduled finish dates. Typically,
once a baseline schedule is established, it does
change over the course of a project)
DONADO
Supporting
documentation
outlining the details
used in establishing
Basis of project estimates
such as
Estimates assumptions,
constraints, level of
detail, ranges, and
confidence levels
DONADO
A process of using
prior projects
within, or external
Benchmarki to, the performing
organization to
ng compare and set
quality standards
for processes and
results
DONADO
Used in comparing
Benefit the value of one
project against the
Measuremen value, or benefits, of
another; often used
t Methods in project selection
decisions
DONADO
The process of
determining the
Benefit/Cost pros and cons of any
project, process,
Analysis product, or activity
DONADO
A generally
Best accepted set of
standards for
Practices performing work
DONADO
The meeting with
prospective sellers
prior to the
preparation of a
bid or proposal to
Bidder ensure all
prospective
Conference vendors have a
clear and common
understanding of
the procurement
Note: Also known as contractor conference,
JONATHAN
DONADO
vendor conference, or pre-bid conference
A method of
estimating project
duration or cost by
aggregating the
BottomUp estimates of the
lowerlevel
Estimating components of the
work breakdown
structure (WBS))
Explanation: A method of estimating a component of
work. The work is decomposed into more detail. An estimate is
prepared of what is needed to meet requirements of each of
the lower, more detailed pieces of work, and these estimates
are then aggregated into a total quantity for the component of
work. The accuracy of bottom-up estimating is driven by the
size and complexity of the work identified at the lower levels
DONADO
A general data
gathering and
creativity
technique that can
Brainstormi be used to identify
risks, ideas or
ng solutions to issues
by using a group of
team members or
subject matter
experts
DONADO
The approved
estimate or
Budget amount of
money allocated
for a project
DONADO
The sum of all
budgets
Budget at established in
the planning
Completion phase for the
(BAC) entire project or
work to be
performed
DONADO
The total
Budget Cost budgeted cost of
all work
of Work completed on a
project to date.
Performed Also known as
(BCWP) earned value
(EV)
DONADO
Budget Cost The total
budgeted cost
of Work expected to be
Scheduled spent for
specific work
(BCWS)
DONADO
Identifies project
Business constraints,
alternatives, and
Impact related
assumptions as
Analysis they apply to the
initiation phase
DONADO
A documented
economic feasibility
study used to
establish validity of
the benefits of a
Business selected component
lacking sufficient
Case definition and that is
used as a basis for
the authorization of
further project
management
activities
DONADO
Model used by a
Business manager for
planning and
Plan scheduling project
work
DONADO
The conditions
Business that the product
must meet to
Requiremen support the high-
level processes
ts and needs of the
business
DONADO
The positive
impact for the
business that will
Business be achieved with
completion of the
Value project (such as
revenue, customer
satisfaction, etc)
DONADO
The acquirer of
products,
Buyer services, or
results for an
organization
DONADO
A decomposition
technique that
helps trace an
Cause Effect undesirable effect
Diagram back to its root
causes
Note: Also known as Fish Bone Diagram
DONADO
A property of the
central limit
theorem predicting
that the data
observations in a
Central normal distribution
will tend to group
Tendency around its mean as
the group sample
size increases
Note: Mean, Median and Mode are the most
common measurements
DONADO
A person who
takes on personal
responsibility for
Champion the successful
completion of a
visionary project
DONADO
A process
whereby
modifications to
documents,
Change deliverables, or
baselines
Control associated with
Process the project are
identified,
documented,
approved, or
JONATHAN
rejected
DONADO
A formally
chartered group
responsible for
reviewing,
Change evaluating,
approving,
Control delaying, or
Board rejecting changes
to the project, and
for recording and
communicating
such decisions
DONADO
A set of
procedures
Change that describes how
modifications to
Control the project
deliverables will be
System controlled,
changed and
approved
DONADO
A change in
objectives, work
plan, or schedule
resulting in a
Change of material
Scope difference from
the terms of
previously
granted approval
to proceed.
DONADO
A list of changes
made during the
project. This
Change Log includes dates of
the changes and
impact in terms
of time, cost and
risk
DONADO
A plan that
Change documents the
Managemen process for
managing
t Plan changes to the
project
DONADO
A formal
proposal to
Change modify any
Request document,
deliverable, or
baseline
DONADO
Any numbering
system used to
monitor project costs
by category (labor,
Chart of supplies, materials,
etc). The project
Accounts chart of accounts is
usually based upon
corporate chart of
accounts of the
primary performing
organization
DONADO
A document issued by
the initiator of the
project, usually the
project sponsor, that
formally authorizes
Charter the existence of the
project, and provides
the project manager
with the authority to
apply organizational
resources to project
activities
DONADO
A tally sheet that
Check sheet can be used as a
checklist when
gathering data
DONADO
A request or
demand by a Seller
against a Buyer, or
vice-versa, for
Claim consideration,
compensation or
payment under the
terms of a contract,
such a for a
disputed change
DONADO
Claim The process of
processing,
Administrati adjudicating and
communicating
on contract claims
DONADO
The process of
finalizing all the
Close activities across
all the Project
Project Management
Process Groups to
formally complete
a project or phase
DONADO
Close The process of
Procuremen completing each
project
t procurement
DONADO
The process
Closing performed to
finalize all
Process activities across
all Process Groups
Group to formally close a
project or phase
DONADO
A numbering
system used to
uniquely
Code of identify each
component of
Accounts the work
breakdown
structure
DONADO
The process of
defining and
Collect documenting
Requiremen stakeholder
needs to meet
ts the project
objectives
DONADO
Placing all team
members in the
same physical
location close to
one another in
Colocation order to improve
communications,
working
relationships and
productivity
DONADO
Relaying
information so
Communicat that all concerned
parties have an
ion equal
understanding
DONADO
A component of
the project,
Communicat program, or
ions portfolio
management plan
Managemen that describes
how, when, and by
t whom information
will be
Plan administered and
disseminated
DONADO
Restrictions on the
content, timing and
audience or
individual who will
Communicat deliver the
communication
ions usually stemming
from a specific
Constraints legislation or
regulation,
technology or
organizational
JONATHAN
policies
DONADO
A component of
the project
Communicat management plan
that describes
ions how, when and by
whom information
Managemen about the project
t will be
administered and
Plan disseminated
DONADO
A systematic
Communicat procedure or
technique used to
ions transfer
information among
Methods project
stakeholders
DONADO
The planning
process to
determine the
communication
Communicat requirements.
Identifying who will
ions need what
Planning information, when

they will need it and
how the information
should be formatted
and disseminated
DONADO
An analytical
technique to
Communicat determine the
ions information needs
of the project
Requiremen stakeholders
through
ts Analysis interviews,
workshop, etc
DONADO
A general
concept to
conforming to a
rule, standard,
Compliance law, requirement
generating a
result of
complaint or
not-complaint
DONADO
The process of
developing broad-
scope project
documentation from
Conceptual which the technical
requirements,
Project estimates,
Planning schedules, control

procedures, and
effective project
management will all
flow
DONADO
The process of
evaluating,
approving or
Configuratio disapproving, and
n Control managing changes

to controlled items
DONADO
Configuratio A collection of
n procedures used
to track project
Managemen artifacts and
monitor and
t control changes
System to these artifacts
DONADO
An approach to
project staffing
that, in its most
general form, calls
Concurrent for implementers
to be involved in
Engineering the design phase.
Sometimes
confused with Fast
Tracking
DONADO
A decision that
a group agrees
to support. It is
usually achieved
Consensus by discussing
the relevant
issues and
options
DONADO
A limiting factor
that affects the
execution of a
Constraint project,
program,
portfolio, or
process
DONADO
1) something that
may happen: an event
that might occur in
the future, especially
a problem,
emergency, or
Contingency expense that might
arise unexpectedly
and therefore must
be prepared for
2) provision made
against future
unforeseen events
DONADO
A document
describing
actions that the
project team
Contingency can take if
predetermined
Plan trigger
conditions or
risks/threats
occur
DONADO
Time or money
allocated in the
schedule or cost
Contingency baseline for
known risks
Reserve with active
response
strategies
DONADO
A legal, mutually-
binding document
between buyer and
seller covering the
terms and conditions
Contract by which the work
must be completed
There are 3 types:
1. Fixed price or lump sum
contracts
2. Cost reimbursable contracts
3. Unit price contracts
DONADO
The process of
determining
whether the work
Contract as outlined in the
contract was
Closeout completed
accurately and
settling the terms
of the contract
DONADO
Contract Managing the
Administrati relationship
with the seller
on
DONADO
A management
control point where
scope, budget,
actual cost, and
Control schedule are
integrated and
Account compared to earned
value for
performance
measurement
DONADO
Monitoring
specific project
Control results to
determine if they
Quality comply with the
relevant quality
standards
DONADO
Diagram of
process results
over time and
Control against specified
limits to
Chart determine
whether processes
are acceptable or
need adjustment
DONADO
Process of
monitoring the
status of the
Control project and
product scope
Scope and managing
changes to the
scope baseline
DONADO
An intentional
activity that
realigns the
Corrective performance of
the project work
Action with the
project
management plan
DONADO
The approved
version
of the work
package cost
estimates and
contingency
Cost reserve that can be
changed using
Baseline formal change
control procedures
and is used as the
basis
for comparison to
DONADO
A benefit
measurement
Cost-Benefit method that
weighs expected
Analysis project costs
against expected
project benefits
DONADO
Managing and
Cost controlling
changes to the
Control cost baseline
DONADO
Assigning
specific cost
Cost estimates to
specific activities
Budgeting and creating the
cost baseline
DONADO
Estimating the
cost of resources
Cost that will be
required to
Estimating complete each
project activity
DONADO
Determining
costs incurred to
ensure quality:
Cost of including
prevention,
Quality appraisals and
(COQ) failure costs.
Also known as
Cost of Poor
Quality
DONADO
A component of a
project or
Cost program
Managemen management plan
that describes
t how costs will be
planned,
Plan structured, and
controlled
DONADO
A measure of the
cost efficiency of
budgeted
resources
Cost expressed as the
Performance ratio of earned
value to actual
Index (CPI) cost
Explanation: The ratio of budgeted costs to actual
costs (BCWP/ACWP). The CPI is often used to predict
the magnitude of a possible cost overrun using the
following formula: original cost estimate/CPI =
projected cost at completion.
DONADO
A cost-
reimbursable
Cost Plus contract where
Fixed Fee the buyer pays for
costs defined in
(CPFC) the contract plus
an additional
Contract defined amount
(fixed fee)
DONADO
A cost-
reimbursable
contract where
Cost Plus the buyer pays for
costs defined in
Incentive the contract plus
Fee an additional
amount if
(CPIF) the seller meets
performance
Contract criteria as
outlined in the
DONADO
A contract where
Cost Plus Buyer reimburses
Percentage the Seller for the
Sellers allowable
Cost (CPPC) costs plus a
percentage of the
Contract cost
DONADO
A contract that
Cost provides for
Reimbursabl payment to the
seller for actual
e Contract costs incurred
DONADO
The amount of
budget deficit or
surplus at a given
point in time,
Cost expressed as the
difference between
Variance the earned value
and the actual cost
(CV)
CV = EV AC
Note: (1) Any difference between the estimated cost of an

activity and the
actual cost of an activity.
(2) In earned value, BCWP less ACWP.
DONADO
A schedule
compression
technique used
to shorten the
Crashing schedule
duration for the
least incremental
cost by adding
resources
DONADO
A process of
subdividing the
major project
deliverables into
Create smaller more
manageable
WBS components. The
result is the Work
Breakdown
Structure (WBS)
DONADO
Critical Any activity in
the Critical Path
Activity
DONADO
A schedule
method that
allows the project
team to place
Critical buffers on any
Chain project schedule
path to account
Method for limited
resources and
project
uncertainties
DONADO
The sequence of
activities that
represents the
longest path
Critical Path through a
project, which
determines the
shortest possible
duration
DONADO
A method used to
estimate the
minimum project
duration and
Critical Path determine the
Method amount of
scheduling
(CPM) flexibility on the
logical network
paths within the
schedule model
DONADO
The recipient of
service or
product that the
Customer project created.
Also known as
client in some
organizations
DONADO
A point in time
when the status
Data Date of the project is
recorded
DONADO
A diagramming
and calculation
technique for
Decision evaluating the
Tree implications of a
chain of multiple
Analysis options in the
presence of
uncertainty
DONADO
A technique used
for dividing and
subdividing the
Decompositi project scope
and project
on deliverables into
smaller, more
manageable
parts
DONADO
An intentional
activity to modify
Defect a nonconforming
product or
Repair product
component
DONADO
The amount of
time that a
resource is
Dedicated available to the
project taking
Project Time into account the
resources non-
project activities
DONADO
A process of
developing a
Define detailed
description of
Scope the project and
the product
DONADO
An estimating
technique usually
made during the
planning phase that
assigns a cost
estimate range to
Define each work package
in the WBS. This
Estimate estimate typically
falls between -5%
and +10% of the
actual budget. Also
known as bottom-up
JONATHAN
DONADO
estimating
Any unique and
verifiable
product, result,
or capability
to perform a
Deliverable service
that is produced
to complete a
process, phase,
or project
DONADO
The act of
transferring all
or part of a risk
Deflection to another party,
usually by some
form ofcontract
DONADO
The relationship
Dependency between project
activities
DONADO
Costs incurred
for the exclusive
Direct Costs benefit of the
project
DONADO
An activity that
can
Discrete be planned and
measured and
Effort that yields a
specific output
Note: Discrete effort is one of three earned value
management (EVM) types of activities used to measure
work performance
DONADO
A preferred
Discretionar order of
y sequencing
project
Dependency activities
DONADO
An arrow in an
AOA diagram that
does not
represent any
Dummy actual work but is
used to show the
relationship
between two
activities
DONADO
The total number
of work periods
required to
complete an
activity or work
Duration breakdown
structure
component,
expressed in
hours, days, or
weeks
DONADO
Shortening the
Duration project
completion time
Compressio without changing
n the scope of the
project
DONADO
In the critical path
method, the
earliest possible
point in time when
the uncompleted
Early Finish portions of a
schedule activity
Date can finish based on
the schedule
network logic, the
data date, and any
schedule
JONATHAN
DONADO
constraints
method, the
earliest possible
point in time when
the uncompleted
Early Start portions of a
schedule activity
Date can start based on
the schedule
network logic, the
data date, and any
schedule
JONATHAN
DONADO
constraints
The measure of
work performed
Earned expressed in
terms of the
Value budget
(EV) authorized
for that work
Explanation: Sum of costs estimates for
activities completed during a given project
DONADO
The
measurement of
Earned actual project
status versus
Value expected
(EV) project status as
of the
Analysis measurement
date
JONATHAN Explanation: Sum of costs estimates for
DONADO
A methodology
Earned that combines
Value scope, schedule,
and resource
Managemen measurements to
assess project
t performance and
progress
DONADO
The number of
labor units
required to
complete a
schedule activity
or work
Effort breakdown
structure
component, often
expressed in
hours,
JONATHAN
days, or weeks
DONADO
Calculation of the
number of person
Effort hours or days
needed to
Estimate complete an
activity
DONADO
A statistical
technique that
calculates the
average outcome
EMV when the future
includes scenarios
that may or may
not happen
DONADO
The person or
group who will use
End User the product
produced by the
project
DONADO
Conditions, not
Enterprise under the
immediate control
Environment of the team, that
influence,
al constrain, or
Factor direct the project,
program, or
portfolio
DONADO
The expected total
cost
Estimate at of completing all
work expressed as
Completion the sum of the
actual cost to date
(EAC) and the estimate to
complete
EAC = AC + ETC
DONADO
Estimate to The expected
cost to finish all
Complete the remaining
(ETC) project work
DONADO
In the conduct of their
operations, state
organizations and their
employees will employ
information technology
in a legal and ethical
manner consistent with
Ethics government statutes,

rules, and regulations.
Information technology
will not be used for
purposes that are
unrelated to the state
organizations mission or
violates state or federal
law
DONADO
Those processes
performed to
complete with
Execution work define in
Process project
management plan
Group to satisfy the
project
specifications
DONADO
Theory that
proposes that
employees effort
will lead to
Expectancy effective
performance and
the employees will
be rewarded for
accomplishments
DONADO
The product of an
event's probability of
occurrence and the
gain or loss that will
Expected result. For example, if
there is a 60 percent
Monetary probability that it will
rain, and rain will
Value result in a $100 loss,
the expected
monetary value of the
rain event is $60 (.6 x
$100)
DONADO
Using subject
Expert matter experts to
assist in decision
Judgement making
DONADO
A relationship
between a project
activity and a
External factor outside the
scope of the
Dependency project that
influences the
completion of that
activity
DONADO
A schedule
compression
technique, in
which activities or
Fast phases normally
done in sequence
Tracking are performed in
parallel or
overlapping for at
least a portion of
their duration
DONADO
A study
undertaken to
Feasibility determine
whether a
Study project is viable
DONADO
A thorough
examination of a
project by an
evaluation team
which includes a
detailed overview of
Financial the projects financial
procedures, budgets,
Audit records, etc. It may
deal with a project as
a whole or the
separate individual
parts of a project
DONADO
The process of
completing and
terminating the
financial and
Financial budgetary aspects of
the project being
Closure performed. It includes
both (external)
contract closure
and(internal) project
account closure
DONADO
A logical
relationship in
which a
successor
Finish-to- activity cannot
Finish finish until a
predecessor
activity has
finished
DONADO
When the
completion of an
Finish-to- activity is
Finish dependent on
the completion
Dependency of the preceding
activity
DONADO
A logical
relationship in
which a
successor
Finish-to- activity cannot
Start start until a
predecessor
activity has
finished
DONADO
When the start
Finish-to- of an activity is
dependent on
Start the completion
Dependency of the previous
activity
DONADO
Contract where
buyer pays the
Firm Fixed seller a set
amount,
Price regardless of
the sellers cost
DONADO
A graphical
diagram that
shows how causes
Fishbone or potential
causes relate to
Diagram create potential
problems. Also
known as
Ishikawa diagram
DONADO
A cost that
remains constant
Fixed Cost regardless of a
change in
production
DONADO
A method of
estimating Earned
Value in which a
specified
percentage of the
Fixed budget value of a
work package is
Formula assigned to the
Method start milestone and
the remaining
percentage is
assigned when the
work package is
DONADO
A contract where
Fixed Price work is performed
or a product is
Contract provided for a
(FPC) predetermined
price
DONADO
A fixed price
Fixed Price contract that
contains
Incentive incentives for
meeting or
(FPI) Fee exceeding
Contract predetermined
specifications
DONADO
An amount of a
resource (human,
Fixed equipment,
material) that
Resources cannot be
changed
DONADO
Another term for
Slack. The
amount of time a
task can be
Float delayed without
delaying the
projects
completion
DONADO
A diagram
showing the
Flowchart steps in a process
or system from
beginning to end
DONADO
A prediction of
Forecast future project
status
DONADO
A critical path
method technique
for calculating the
early start and
early finish dates
Forward by working
forward through
Pass the schedule
model from the
project start date
or a given point in
JONATHAN
time
DONADO
When the
authorized
stakeholder
Formal provides sign-off,
indicating the
Acceptance product has been
received and is
acceptable
DONADO
The amount of
time that a
schedule activity
can be delayed
without delaying
Free Float the early start
date of any
successor or
violating a
schedule
constraint
DONADO
An organizational
structure in which
staff is grouped by
areas of
Functional specialization and
the project
Organization manager has
limited authority to
assign work and
apply resources
DONADO
The person
Functional responsible for
the activities of a
Manager specific functional
department
DONADO
Conditions that the
Functional product must meet
Requiremen to support how the
end users will
ts interact with the
product
DONADO
A bar chart of
schedule
information where
activities are listed
on the vertical axis,
dates are shown on
Gantt Chart the horizontal axis,
and activity
durations are
shown as horizontal
bars placed
according to start
JONATHAN
DONADO
and finish dates
A category or rank
used to distinguish
items having the
same functional use
(e.g.,"hammer"),
but do not share
Grade the same
requirements for
quality (e.g.,
different hammers
may need to
withstand different
JONATHAN
DONADO
amounts of force)
Network
analysis
technique that
GERT allows for loops
or conditional
branches
DONADO
The overall
structure of the
roles,
responsibilities and
relationships
between the
Governance project decision
makers and the
organizations
long-term
operational
JONATHAN
decision makers
DONADO
Used to define a
collection of
steps that are
Guideline recommendation
s to be followed
to meet a stated
policy(s)
DONADO
An aggregate or
summary activity
(a group of related
activities is shown
as one and
Hammock reported at a
summary level). A
hammock may or
may not have an
internal sequence
DONADO
An unintended
break in a network
path. Hangers are
Hanger usually caused by
missing activities
or missing logical
relationships
DONADO
Records of past
Historical projects that are
used to assist in
Information planning future
projects
DONADO
A component of
the project or
program
management
Human plan that
Resources describes the
roles and
Management responsibilities,
Plan reporting
relationships,
and staff
JONATHAN
DONADO management
The process of
planning and
hiring the project
Human team, outlining
roles,
Resources responsibilities
Planning and reporting
structure and
defining team
development
DONADO
The process of
determining
which risks may
Identify Risk affect the project
and documenting
their
characteristics
DONADO
A cause and effect
report generated
at the manager
level to show the
Impact impact that new
projects will have
Statement on current
schedules and
resources as they
enter the work
stream
DONADO
Occurs when
products have
Implementat completed testing
are moved into
ion production or into
their working
environment
DONADO
A process that
employs a variety of
quality control,
Independent inspection, testing
measurement, and
Project other observation
processes to ensure
Oversight that planned project
objectives are
achieved in
accordance with an
approved plan
DONADO
Enacting the
communications
plan and
Information providing
Distribution stakeholders
with needed
information in a
timely manner
DONADO
Formal definition
and
authorization of
Initiation a new project or
continuation of
an ongoing
project
DONADO
Information that
Inputs is required for a
process to begin
DONADO
A quality control
method to
examine and
measure work
Inspection results against
baseline
specifications
and
requirements
DONADO
Overhead costs
allocated to the
Indirect project by the
Costs organization, as
a cost of doing
business
DONADO
Coordinating and
Integration managing
change across
Change the entire project
Control scope, schedule
and budget
DONADO
The planning
process to
establish how all
elements of the
Integration project will be
Planning coordinated and
how changes will
be managed
throughout the
project
DONADO
A plan that
documents how
Integration elements of the
Managemen project will be
integrated and
t outlines how
Plan changes will be
managed across
the project
DONADO
Invitation to Another term for
Request For
Bid Proposal (RFP)
DONADO
Another term for
Ishikawa the Fishbone
Diagram or the
Diagram Cause-Effect
Diagram
DONADO
An identified
element or event
that may have a
negative impact
Issue on the project
and needs to be
avoided or
resolved
DONADO
A document that
outlines each
project issue,
along with the
person
Issue Log responsible for
resolving it,
status and
expected
resolution date
DONADO
Updating
project plans to
reflect changes
that occur
Iterating during the
planning phase
and throughout
the project
DONADO
A meeting held at the
end of major planning
activities for all
stakeholders to
provide an overview
Kick-off of the project and
outline expectations,
Meeting ensure a common
understanding of the
project and to build
consensus and
excitement about the
JONATHAN
project
DONADO
The amount of
time whereby a
successor
activity will be
Lag delayed with
respect to a
predecessor
activity
DONADO
method, the latest
possible point in
time when the
uncompleted
Late Finish portions of a
schedule activity
Date (LF) can finish based on
the schedule
network logic, the
project completion
date, and any
JONATHAN
schedule constraints
DONADO
method, the latest
possible point in
time when the
uncompleted
Late Start portions of a
schedule activity
Date (LS) can start based on
the schedule
network logic, the
project completion
date, and any
JONATHAN
schedule constraints
DONADO
The amount of
time whereby a
successor
activity can be
Lead advanced with
respect to a
predecessor
activity
DONADO
The knowledge
gained during a
project which
shows how project
events were
Lessons addressed or
should be
Learned addressed in the
future for the
purpose of
improving future
JONATHAN
DONADO
performance
An activity that
does not
produce
definitive end
Level of products and is
Effort measured by
the passage of
time
Note: Level of effort is one of three earned value
management (EVM) types of activities used to measure work
performance
DONADO
The learning that
takes place during
the project and is
documented to
Lessons provide information
on what went well
Learned and which aspects
could have been
improved. Lessons
learned serve as
references for future
projects
DONADO
Estimation of
acquisition,
operating and
Life Cycle disposal costs
related to a
Costing product; not
just project
costs to develop
the product
DONADO
A dependency
between two
Logical activities or
between an
Relationship activity
and a milestone
DONADO
A network path
that passes the
same node twice.
Loops cannot be
analyzed using
Loop traditional
network analysis
techniques such as
CPM and PERT.
Loops are allowed
in GERT
DONADO
Process of
making needed
Manage information
Communicati available to
project
ons stakeholders in a
timely manner
DONADO
An activity that is
dependent upon
another activity.
Mandatory For example, a
telephone pole
Dependency must be put up
before telephone
wire can be
strung
DONADO
Time or money
that management
sets aside in
addition to the
Managemen schedule or cost
t baseline and
releases for
Reserve unforeseen work
that is within the
scope of the
project
DONADO
A summary level
project schedule
that identifies the
major deliverables
Master and work
breakdown
Schedule schedule
components and
key schedule
milestones
DONADO
An organizational
structure in which
the project
manager shares
Matrix authority with the
functional
Organization manager
temporarily to
assign work and
apply
resources
DONADO
This value
specifies the
Maximum maximum number
of segments that
Number of an activity can be
Segments split into when
activity splitting is
allowed
DONADO
Used to define the
processes,
policies, and
Methodolog guidelines that are
included as part of
y the framework for
project
management
DONADO
A significant
point or event in
Milestone a project,
program, or
portfolio
DONADO
A type of
schedule that
Milestone presents
Schedule milestones with
planned dates
DONADO
This value
specifies the
Minimum minimum
duration of a
Segment segment of an
Duration activity when
activity splitting
is allowed
DONADO
A concise
statement,
usually one
paragraph,
Mission summarizing
Statement what the project
is about and
what it will
accomplish
DONADO
Taking steps to
lessen risk by
lowering the
probability of a
Mitigation risk event's
occurrence or
reducing its
effect should it
occur
DONADO
Tracking, reviewing,
evaluating and
directing the
Monitor and progress to meet
the performance
Control objectives defined in
Project Risk project

documentation such
as Project Charter
and/or in the SOW
DONADO
Developing and
implementing risk
response plans,
tracking and
evaluating identified
Monitor and risks, monitoring
residual risks,
Control Risk identifying new risks
and opportunities,
and continual
assessment of risks
throughout the
project
DONADO
The capture,
analysis, and
reporting of
Monitoring project
performance,
usually as
compared to plan
DONADO
A technique
that uses
computer
Monte Carlo software to
simulate the
Analysis outcome of a
project more
accurately
DONADO
An estimate of
the
most probable
Most Likely activity duration
that takes into
Duration account all of the
known variables
that could affect
performance
DONADO
An activity with
a total float that
Near-Critical is deemed
to be low based
Activity on
expert judgment
DONADO
A sequence of
activities with
low float which,
Near-Critical if exhausted,
becomes a
Path critical path
sequence for the
project
DONADO
The negative number
that results from
comparing planned
project results with
actual project results. A
Negative negative variance in
the project schedule
Variance indicates the project is
behind schedule. A
negative variance in
the budget indicates
the project is over
budget
DONADO
The process of
identifying early
Network and late start and
finish dates for
Analysis the uncompleted
portions of project
activities
DONADO
A schematic
display of the
logical
relationships of
project activities.
Network Always drawnfrom
left to right to
Diagram reflect project
chronology. Often
incorrectly
referred to as
JONATHAN
DONADO
a"PERT chart"
Any continuous
series of
Network connected
activities that
Path make up a
project network
diagram
DONADO
A point at which
dependency
lines connect on
Node a schedule
network
diagram
DONADO
A dependency
between two
Non- project
activities that is
Standard not the
Logical standard finish
to
Relationship startrelationshi
p
DONADO
A technique that
enhances
brainstorming
Nominal with a voting
Group process used to
rank the most
Technique useful ideas for
further
brainstorming
DONADO
PMIs
organizational
project
OPM3 management
maturity model
(acronym)
DONADO
The turnover of a
project to the
Operations operational staff
and of an
organization for
Maintenance ongoing support
and maintenance
DONADO
Operations is
ongoing work to
support the
Operations business like
manufacturing.
vs. Project Project work
creates a unique
Managemen product/service,
t it is temporary
and ends when
the project is
JONATHAN
DONADO
closed
A chance to
increase project
benefits. A risk
that would have
a positive effect
Opportunity on one or more
project
objectives
See also: issue, risk, and

threat
DONADO
The opportunity
Opportunity given up by
choosing to do
Cost one project over
another one
DONADO
An estimate of
the shortest
activity duration
Optimistic that takes into
account all of the
Duration known variables
that could affect
performance
DONADO
A high-level estimate
usually made during
the initiation phase
that assigns a cost
Order of estimate range to the
project based on a
Magnitude completed similar
project. This estimate
Estimate typically falls
between - 25% and
+75% of the actual
budget
DONADO
A hierarchical
representation of
Organization the project
organization,
al which illustrates
Breakdown the relationship
between project
Structure activities and the
organizational
(OBS) units that will
perform those
JONATHAN
DONADO
activities
A structural,
cultural,
technological, or
Organization humanresource
practice that the
al performing
organization can
Enabler use
to achieve
strategic
objectives
DONADO
Consists of
defining team
member
Organization responsibilities,
roles, and
al reporting
Planning structure, and
preparing the
staffing
management plan
DONADO
Plans, processes,
Organization policies,
procedures, and
al knowledge bases
specific to and
Process used by the
Assets performing
organization
DONADO
A framework in
which portfolio,
Organization program, and
project
al management are
Project integrated with
organizational
Managemen enablers in order
to achieve
t strategic
objectives
DONADO
Organization The level of an
organizations
al ability to deliver
Project the desired
strategic
Managemen outcomes
in a predictable,
t controllable, and
Maturity reliable manner
DONADO
The outcome or
Output end result of a
process
DONADO
An estimating
technique in
which an
Parametric algorithm is used
to calculate cost
Estimating or duration based
on historical data
and project
parameters
DONADO
A graph that is
used to rank the
importance of
Pareto Chart aproblem by the
frequency with
which it occurs
DONADO
A set of
sequentially
connected
Path activities in a
project network
diagram.
DONADO
A relationship in
Path which a
schedule
Convergenc activity has
e more than one
predecessor.
DONADO
A relationship in
which a
Path schedule
activity has
Divergence more than one
successor.
DONADO
An estimate
expressed as a
percent of the
amount of work
Percent that has been
completed on an
Complete activity or a work
breakdown
structure
component
DONADO
Integrated
scope, schedule,
and cost
Performance baselines used
Measuremen for comparison
to manage,
t measure,
Baseline and control
project
execution
DONADO
Process of
auditing quality
requirements and
Performance results of quality
control
Quality measurements to
ensure quality
Assurance standards/
operational
definitions are
used
DONADO
Collecting and
disseminating
Performance information about
project
Reporting performance to
help ensure
project progress
DONADO
An enterprise
whose personnel
Performing are the most
directly involved
Organization in doing the work
of the project or
program
DONADO
An estimate of
the longest
activity duration
Pessimistic that takes into
account all of the
Duration known variables
that could affect
performance
DONADO
A diagramming
technique where
activities are
represented by
PDM (AON) nodes, and arrows
represent the
sequence
Explanation: Precedence diagramming method (PDM) is a
network diagramming technique in which activities are
represented by boxes (or nodes). Activities are linked together
by precedence relationships to show the sequence in which
the activities are to be performed
DONADO
Reporting to the
stakeholders to
provide
information about
Performance the projects
status, progress,
Reporting accomplishments
and future project
performance
predictions
DONADO
Technique that
computes
weighted
average of
PERT optimistic,
pessimistic and
Chart most likely
estimates for
activity
duration/cost
DONADO
A distinct stage of
the project or
lifecycle. There are
btypically four
phases in a project
management
lifecycle: Initiation
Phase and scope
definition; planning;
execution, control
and coordination;
and closure,
acceptance an
JONATHAN
DONADO
dsupport
A review at the
end
of a phase in
which
a decision is made
Phase to continue to the
next phase, to
Gate continue with
modification, or to
end
a project or
JONATHAN
DONADO
program
The authorized
budget assigned
Planned to scheduled
Value (PV) work
Explanation: The sum of the approved cost
estimates including any overhead allocation) for activities
(or portions of activities) scheduled to be performed
during a given period (usually project-to-date)
DONADO
A succinct statement
that gives direction to
state organizations to
support IT
implementation. Policies
are high-level, overall
statements that do not
Policy dictate specific
procedural steps or
processes. Directives
issued by management
for guidance and
direction where
uniformity of action is
essential.
DONADO
Projects,
programs,
subportfolios, and
operations
Portfolio managed
as a group to
achieve strategic
objectives
DONADO
The process of
optimizing the
mix of portfolio
Portfolio components
to further the
Balancing strategic
objectives of the
organization
DONADO
A document
issued
by a sponsor that
authorizes and
Portfolio specifies the
portfolio structure
Charter and links the
portfolio to the
organizations
strategic
objectives
DONADO
The centralized
management of
Portfolio one or more
Managemen portfolios to
achieve
t strategic
objectives
DONADO
A document
Portfolio that specifies
how a portfolio
Managemen will be
t organized,
monitored, and
Plan controlled
DONADO
The person or
group assigned by
the performing
organization to
Portfolio establish, balance,
monitor, and
Manager control portfolio
components in
order to achieve
strategic business
objectives
DONADO
The positive number
that results from
comparing planned
project results with
actual project results.
Positive A positive variance in
the project schedule
Variance indicates the project
is ahead of schedule.
A positive variance in
the budget schedule
indicates the project
is under budget
DONADO
Documents the
successes and failures of
Post- the project. It provides a

historical record of the
planned and actual
Implementat budget and schedule.
Other selected metrics
ion on the project can also
be collected based upon
Evaluation state organization

procedures. The report
also contains
Report recommendations for
other projects of similar
size and scope.
DONADO
A technique used for
constructing a
schedule model in
Precedence which activities are
represented by
Diagraming nodes and are
graphically linked by
Method one or more logical
relationships to show
(PDM) the sequence in
which the activities
are
to be performed
DONADO
The term used in the
precedence
diagramming method
(PDM) for a logical
relationship. In current
Precedence usage, however,

precedence
relationship, logical
Relationship relationship, and
dependency are widely
used interchangeably
regardless of the
diagramming method in
use
DONADO
An activity that
logically comes
Predecessor before a
dependent
Activity activity in a
schedule
DONADO
An intentional
activity that
ensures the
future
Preventive performance of
the project work
Action is aligned with
the project
management
plan
DONADO
The imposed
sequences
desired with
respect to the
Priority scheduling of
activities with
inpreviously
imposed
constraints.
DONADO
A grid for
mapping
the probability of
Probability occurrence of
each
& Impact risk and its
Matrix impact
on project
objectives
if that risk occurs
DONADO
Used to define a
collection of steps
that the
organization is
responsible for
implementing to
Procedure ensure that policies
and process
requirements are
met. The agency
may use guidelines
to develop these
JONATHAN
procedures
DONADO
A set of
interrelated
actions and
activities
Process performed to
achieve a pre-
specified set of
products, results,
or services
DONADO
A component of
the project or
Procuremen program
t management plan
that describes the
Managemen process of how a
team will acquire
t goods and
services from
Plan outside of the
organization
DONADO
The process of
determining which
goods and services
Procuremen should be purchased
or performed
t outside of the
organization and
Planning outlines the details
of what, how and
when the goods
should be acquired
DONADO
Describes
procurement in
Procuremen sufficient detail to
allow sellers to
t determine if they
SOW are capable of
providing product,
services or results
Note: SOW = Statement of Work
DONADO
General terms
used to define the
Product end result of a
project delivered
to a customer
DONADO
A non-formal, high
Product level document
that describes the
Description characteristics of
the
Statement product/process to
be created
DONADO
The series of
phases that
represent the
Product Life evolution of a
product, from
Cycle concept through
delivery, growth,
maturity, and to
retirement
DONADO
The features and
Product functions that
characterize a
Scope product, service
or result
DONADO
Ensuring the
stakeholders find
Product the key
deliverables to
Verification be satisfactorily
completed
DONADO
A group of related
projects,
subprograms, and
program activities
that are managed
Program in a coordinated
way to obtain
benefits not
available from
managing them
individually
DONADO
A document issued
by a sponsor that
authorizes the
program
management team
Program to use
organizational
Charter resources to
execute the
program and links
the program to the
organizations
JONATHAN
strategic objectives
DONADO
A technique used to
estimate project
Program duration through a
weighted average of
Evaluation optimistic, pessimistic,
and most likely activity
and Review durations when there is
uncertainty with the
Technique individual activity
estimates
(PERT) Explanation: A weighted average time estimate of
project duration using optimistic (O), pessimistic (P)
and most likely (ML) estimates of project duration.
Also known as three point estimating. PERT = O +
(4)ML + P
DONADO
The application of
knowledge, skills,
tools, and
Program techniques to a
program
Managemen to meet the program
requirements and to
t obtain benefits and
control not available
by managing
projects individually
DONADO
A management
structure that
standardizes the
Program programrelated
governance
Managemen processes and
facilitates the
t sharing of
Office resources,
methodologies,
tools, and
techniques
DONADO
A document that
integrates the
Program programs
subsidiary plans and
Managemen establishes the
management
t controls and overall
plan for integrating
Plan and managing the
programs individual
components
DONADO
The person
authorized by the
performing
organization to
Program lead
the team or
Manager teams
responsible for
achieving
program
objectives
DONADO
The evaluation of
progress against
the approved
schedule and the
Progress determination of
its impact. For
Analysis cost, this is the
development of
performance
indices
DONADO
The iterative
process
of increasing the
level
of detail in a
Progressive project
management plan
Elaboration as greater
amounts of
information and
more accurate
estimates become
JONATHAN
DONADO available
A temporary
endeavor
undertaken to
Project create a unique
product, service,
or result
DONADO
Entails making Project
Plan modifications that
may result from such
things as: new estimates of
work still to be done,
Project changes in
scope/functionality of end
Administrati product(s),resource
changes and unforeseen
circumstances. It also
on involves monitoring the
various Execution Phase
activities, monitoring risks,
status reporting, and
reviewing/authorizing
project changes as needed
DONADO
The sum of work
package cost
Project estimates,
contingency
Budget reserve, and
management
reserve
DONADO
A calendar that
identifies working
Project days and shifts
that are available
Calendar for scheduled
activities
DONADO
An individual, who
Project believes in,
understands and
Champion supports the
project
DONADO
A document issued
by the project
initiator or sponsor
that formally
authorizes the
Project existence of a
project and provides
Charter the project manager
with the authority to
apply organizational
resources to project
activities
DONADO
A subset of project
management that
Project includes the processes
required to ensure
Communicat proper collection and

dissemination of
ions project information. It

consists of
communications
Managemen planning, information
distribution,
t performance reporting,
and administrative
closure
DONADO
The person similar
to the Project
Expediter except
the Coordinator
Project has some power to
make decisions,
Coordinator some authority
and reports to a
higher-level
manager
DONADO
The person who
acts primarily as
a staff assistant
Project and
communications
Expediter coordinator. It
has not power to
make decisions
DONADO
It is the same as
the Project
Project Charter. It
Initiation authorizes the
start of the
Document project by the
Sponsor
DONADO
An organizational
structure in which
Projectized the project
manager has full
Organization authority to
assign work and
apply resources
DONADO
The series of
phases that a
Project project passes
through from its
Life Cycle initiation to its
closure
DONADO
The application
of knowledge,
Project skills, tools, and
techniques to
Managemen project activities
t to meet the
project
requirements
DONADO
Project The tools and
techniques used
Managemen to gather,
t integrate and
disseminate the
Information outputs of
project
Systems management
(PMIS) processes
DONADO
A management
structure that
standardizes the
projectrelated
Project governance
processes and
Management facilitates the
Office (PMO) sharing of
resources,
methodologies,
tools, and
techniques
DONADO
The document
Project that describes
Managemen how the project
will be executed,
t monitored and
controlled, and
Plan closed
DONADO
The person
assigned
by the performing
Project organization to
lead
Manager the team that is
responsible for
achieving the
project objectives
DONADO
Measures to
Project determine
Performance whether the
project is on
Indicators track
DONADO
A collection of
logically related
Project project activities
that culminates
Phase in the completion
of one or more
deliverables
DONADO
An output of a
schedule model
that presents
Project linked activities
with planned
Schedule dates,
durations,
milestones, and
resources
DONADO
A graphical
Project representation of
Schedule the logical
relationships
Network among the
project schedule
Diagram activities
DONADO
The work
performed
Project to deliver a
product, service,
Scope or result with the
specified features
and functions
DONADO
The description of
Project the project scope,
major
Scope deliverables,
Statement objectives,
assumptions, and
constraints
DONADO
Project Determining
which proposed
Selection projects should
move forward
DONADO
Project Time Process required
to accomplish
Managemen timely
t completion of
the project
DONADO
A project that
attempts to
Proof prove whether
Concept an activity or an
idea can be
accomplished
DONADO
A technique of
producing an
example of the
Prototype finished product,
service or result
to seek feedback
from
stakeholders
DONADO
A database of
Published known
quantities or
Estimating costs relating to
Data the completion
of activities in
the project
DONADO
A form of
communication
Pull where
Communicat information is
downloaded and
ion accessed by
receivers when
they want it
DONADO
A form of
Push communication
Communicat where
information is
ion sent to the
receiver
DONADO
Uses a subjective
approach to
determine the
Qualitative likelihood that
risks will occur and
Risk the impact that
Analysis risks will have on
the project. This
information enables
the risk to be
prioritized
DONADO
The degree to
Quality which the product
of the project
meets requirements
DONADO
The evaluation of
overall project
Quality performance on a
regular basis to
Assurance ensure quality
management
processes are
followed
DONADO
Review and
evaluation of the
Quality project
performance to
Audit ensure quality
management
processes are
followed
DONADO
An input/output
that provides a
Quality standardized list
of steps to be
Checklist taken. Compare to
checksheets,
which are used as
a quality tool
DONADO
The process of
measuring specific
results to
Quality determine
Control compliance with
quality standards
and taking
corrective action if
necessary
DONADO
Quality
Control An input/output
that describes the
Measuremen result of Control
Quality activities
t
DONADO
Quality The component of
the project or
Managemen program
management plan
t that describes how
an organizations
Plan quality policies will
be implemented
DONADO
A set of tools used to
define the quality
Quality requirements and to
plan effective quality
Planning management
activities.
Tools Include:
o Brainstorming
o Field Force Analysis
o Nominal Group
Techniques
o Quality Control Tools
DONADO
Uses a mathematical
approach to analyze
the probability that
risks will occur and the
impact that risks have
Quantitative on the project. This

information enables
the risks to be
Risk prioritized. Techniques
used for computing
Analysis quantitative risk
analysis include
sensitivity analysis,
decision tree analysis
JONATHAN
DONADO and Monte Carlo
A type of
responsibility
assignment matrix
(RAM) that identifies
particular team
RACI Chart members and

activities to be
completed, and
defines whether the
team members are
responsible,
accountable or
JONATHAN
DONADO
informed
A tool
Recognition acknowledging
the performance
of team members
DONADO
A tool used to
record, store, and
Records distribute
information
Managemen relating to
procurement
t System processes and
decisions
DONADO
The amount of
Remaining time needed to
complete an
Duration activity
DONADO
Individuals in
different locations
working on the
Remote same project and
collaborating
Team electronically or
by telephone.
Same term for
Virtual Team
DONADO
A type of a
procurement
document. Used
Request For to request
proposals from
Proposal prospective
(RFP) sellers of
products and
services
DONADO
A type of a
procurement
document. Used
to request price
Request For quotes from
Quotation prospective
sellers of
(RFQ) common/standard
product or
services
DONADO
A set of
Requiremen measurable
ts customer wants
and desires
DONADO
Requiremen A component of the
project or program
ts management plan
that describes how
Managemen requirements will
t be analyzed,
documented,
Plan and managed
DONADO
Requiremen A grid that links
product
ts requirements from
their origin to the
Traceability deliverables that
Matrix satisfy them
DONADO
An analysis,
usually using
quantitative risk
analysis that
Reserve results in the
provision of either
Analysis a contingency or
management
reserve for time
and cost
DONADO
The risk that is
Residual still present after
risk responses
Risk have been
implemented
DONADO
Anything needed
to complete the
project. May
Resource bepeople,
equipment,
facilities or money
DONADO
A hierarchical
Resource representation
Breakdown of resources by
category and
Structure type
DONADO
The scheduling of
activities in a project
with the knowledge of
certain resource
Resource- constraints and
requirements. This
Constrained process adjusts
activity scheduled
Scheduling start and finish dates
to conform to
resource availability
and use
DONADO
A calendar that
identifies the
working days
Resource and shifts upon
which each
Calendar specific
resource is
available
DONADO
A resource
optimization
technique in which
adjustments are
made to the
project schedule
Resource to optimize the
allocation of
Leveling resources and
which may affect
critical path
Explanation: Any form of network analysis in which
scheduling decisions (start and finish dates)are
JONATHAN driven by resource management concerns (for
DONADO
A technique in
which activity
start and finish
Resource dates are
Optimization adjusted to
balance demand
Technique for resources
with the available
supply
DONADO
The process of
defining the type
Resource and amount
ofresources
Planning needed to
complete the
project
DONADO
A resource
optimization
technique in
Resource which free and
total float are
Smoothing used without
affecting the
critical path
DONADO
One of 4 key
values
underpinning the
ethical and
Responsibili professional
conduct expected
ty of a project
manager. Other
values are
respect, honesty
and fairness.
DONADO
A grid that
shows the
Responsibili project
ty resources
assigned to
Assignment each
Matrix work package
Explanation: Ensures that all activities in the work
breakdown structure (WBS) are assigned to a team
member and that each member understands the
roles and responsibilities that have been assigned to
JONATHAN
DONADO him or her Linkedin.com/in/jonathandonado
Determining
whether the
project
Return On outcomes will
benefit the
Investment organization
(ROI) based on the
resources used
to complete the
project
DONADO
An action to
correct a
deficiency that
Rework was identified
by a quality
activity
DONADO
An uncertain
event or
condition that, if
it occurs, has a
Risk positive or
negative effect
on one or more
project
objectives
DONADO
A risk response
strategy whereby
the project team
decides to
Risk acknowledge the
risk and not take
Acceptance any action unless
the risk occurs
Explanation: A risk response that chooses to accept
the consequences of the identified risk or the
inability to identify another response strategy
DONADO
The degree of
uncertainty an
organization or
Risk individual is
willing
Appetite to accept in
anticipation
of a reward
DONADO
A risk response
strategy whereby
the project team
Risk acts to eliminate
the threat or
Avoidance protect the
project from its
impact
DONADO
An hierarchical
Risk representation
Breakdown of the risk that
is organized
Structure according to risk
(RBS) categories
DONADO
A group of
Risk potential causes
Category of risk
DONADO
A risk response
strategy
whereby the
Risk project team acts
Enhancemen to increase the
probability of
t occurrence or
impact of an
opportunity
DONADO
A risk response
strategy
whereby the
Risk project team
acts to ensure
Exploiting that an
opportunity
occurs
DONADO
An aggregate
measure of the
potential impact
Risk of all risks at any
given point in
Exposure time in a project,
program, or
portfolio
DONADO
Identifying
potential risks and
Risk their associated
characteristics
Identificatio along with the
n positive or
negative impact
they may have on
the project
DONADO
A component of the
project, program,
Risk or portfolio
Managemen management plan
that describes how
t risk management
activities will be
Plan structured and
performed
DONADO
A risk response
strategy whereby
Risk the project team
acts to decrease
Mitigation the probability of
occurrence or
impact of a threat
DONADO
Uses the risk
Risk management plan
to identify risks,
Monitoring respond to risks
and Control and monitor the
effectiveness of
the risk response
DONADO
The planning
process to
determine how to
manage
Risk uncertainty within
the project. It
Planning includes
identifying
potential risks,
their impact and an
appropriate
JONATHAN
DONADO
response
The person
responsible for
monitoring the
risk and for
Risk Owner selecting and
implementing an
appropriate risk
response
strategy
DONADO
A repository in
Risk which outputs of
risk management
Register processes are
recorded
DONADO
The procedures
Risk that are
implemented if
Response an identified risk
occurs
DONADO
The process of
reviewing items on
the prioritized risk
list from the
qualitative and
quantitative risk
Risk analysis to determine
which, if any, action
Response should be taken if the
risk occurs. Risk
Planning response strategies
include risk
avoidance, risk
mitigation, risk
JONATHAN
transference and risk
DONADO
The person
owning
Risk responsibility for
monitoring a
Response given risk and
Owner implementing the
risk response plan
if necessary
DONADO
A risk response
strategy whereby
the project team
allocates
ownership of an
Risk Sharing opportunity to a
third party who is
best able to
capture the
benefit of that
opportunity
DONADO
The level of risk
exposure above
Risk which risks are
addressed and
Threshold below which
risks may be
accepted
DONADO
The degree of
uncertainty that
Risk an organization
or individual is
Tolerance willing to
withstand
DONADO
A risk response
strategy whereby
Risk the project team
shifts the risk to a
Transferenc third party,
e together with
ownership of the
response
DONADO
An event that tells
a risk is about to
Risk Trigger occur or has
occurred
DONADO
A technique for
assessing those
risks that are
Risk likely to occur in
Urgency the short term,
and prioritizing
Assessment those over risks
that will occur at
a later time
DONADO
An iterative
planning
technique in which
Rolling the work to be
accomplished in
Wave the near term is
planned in detail,
Planning while the work in
the future is
planned at a
higher level
DONADO
An iterative
planning
technique in which
Rolling the work to be
accomplished in
Wave the near term is
planned in detail,
Planning while the work in
the future is
planned at a
higher level
DONADO
The main reason a
Root Cause particular
situation occurs
DONADO
A guide fro
determining when a
process many be out
of control in a control
chart. If 7 consecutive
data points appear
Rule of 7 above or below the
mean and within the
control limits, this
indicates the process
is out of control or is
about to go out of
control
DONADO
The timeline for
the project
Schedule including start and
end dates for
project activities
DONADO
The approved
version of a
schedule model
that can be
Schedule changed using
formal change
Baseline control procedures
and is used as the
basis for
comparison to
actual results
DONADO
A technique
used to shorten
the schedule
Schedule duration
Compressio without
reducing the
n project scope
Note: Methods to expedite the completion time
of an activity or project (e.g. fast tracking and
crashing)
DONADO
The collection of
information
describing and
controlling the
schedule,
Scheduled including the
schedule
Data milestones,
activities,
attributes, and
any contingency
JONATHAN
DONADO
reserves
The process of
determining
activity start
and finish dates
Scheduled and finalizing
Developmen the activity
sequence and
t durations to
create the
schedule
JONATHAN
DONADO
baseline
The date when
the activity is
Scheduled scheduled to be
completed using
Finished the resource
Date constrained
scheduling
(SF) process
DONADO
A component of
the project or
program
Schedule management plan
Managemen that establishes
the criteria and
t the activities for
developing,
Plan monitoring, and
controlling the
schedule
DONADO
An representation of
the plan for
executing the
projects activities,
including durations,
Schedule dependencies, and
other planning
Model information, used to
produce a project
schedule along with
other scheduling
artifacts
DONADO
A process used to
investigate or
Schedule analyze the
Model output of the
schedule model in
Analysis order to optimize
the schedule
DONADO
A technique to
identify early and
Schedule late start dates, as
well as early and
Network late finish dates,
for the
Analysis uncompleted
portions of project
activities
DONADO
A measure of
Schedule schedule efficiency
expressed as the
Performance ratio of earned
value to planned
Index (SPI) value
Note: Ratio of work completed to work
planned.SPI = EV PV
DONADO
The date when
the activity is
scheduled to
begin using the
resource-
Scheduled constrained
scheduling
Start Date process. This
(SF) date is equal to
or greater than
the early start
JONATHAN
DONADO
date
A measure of
Schedule schedule efficiency
expressed as the
Variance ratio of earned
value to planned
(SV) value
Note: (1) Any difference between the scheduled
completion of an activity and the actual
completion of that activity
(2) In earned value, BCWP less BCWS
DONADO
The approved version
of a scope statement,
work breakdown
structure (WBS), and
its associated WBS
Scope dictionary that can be
changed using formal
Baseline change control
procedures and is
used as the basis for
comparison to actual
results
DONADO
Scope Controlling
Change changes to the
project scope
Control
DONADO
Scope A form submitted
to request a
Change change to the
Request project scope
DONADO
The process of
breaking down
Scope deliverables into
smaller
Definition components in
order to provide
better control
DONADO
The uncontrolled
expansion to
product or
project scope
Scope Creep without
adjustments to
time, cost, and
resources
DONADO
A document that
contains the project
requirements and
overall project
Scope direction. It should
contain the goals,
Document deliverables,
budget, success
criteria and
important
milestones
DONADO
The amount of work
involved to complete
the project. Includes
identifying the
problem to be
addressed by the
Scope of project including the
goals and objectives,
Work measures of success
and risks, and
obstacles and
assumptions that may
affect the project
outcome. Also known
JONATHAN
DONADO
as project scope
The planning
process to
Scope develop the
scope statement
Planning and determine
the work of the
project
DONADO
A component of
the project or
program
Scope management plan
that describes how
Managemen the scope will be
defined,
t Plan developed,
monitored,
controlled, and
validated
DONADO
Documents the
project objectives,
business
justification and
goals. It outlines the
Scope deliverables that are
to be included in the
Statement project along with
the functional,
business and
technical
requirements
DONADO
Formal
acceptance by
Scope the stakeholders
that deliverables
Verification and work results
are completed to
their satisfaction
DONADO
A technique used
to indicate
performance
S-Curve trends by using a
graph that
Analysis displays
cumulative costs
over a specific
time period
DONADO
A risk that arises
Secondary as a direct result
of implementing
Risk a risk response
DONADO
A mathematical
technique for
Sensitivity determining
which parts of
Analysis the project are
most sensitivity
to risk
DONADO
Another term for
Float. The
amount of time a
task can be
Slack delayed without
delaying the
projects
completion
DONADO
A proprietary
approach to quality
management that
seeks to reduce
defects and errors
Six Sigma to as close to zero
as possible. Named
after 6 Standard
Deviations, which
includes 99.999% of
the population
DONADO
Another term for
Sigma Standard
Deviation
DONADO
Obtaining bids
Solicitation and proposals
from vendors
DONADO
The process of
identifying
Solicitation product
requirements
Planning and potential
sources
DONADO
Choosing a
Source vendor for a
needed product,
Selection service or
resource
DONADO
A limit used on a
control chart outside
of the control limits
set by the customer.
Specification Any product
manufactured outside
Limit either in the upper or
lower specification
limit will not be
accepted by the
customer
DONADO
An individual or a
group that
provides
resources and
Sponsor support for the
project, program,
or portfolio, and
is accountable for
enabling success
DONADO
A component of the
Staffing human resource
plan that describes
Managemen when and how team
members will be
t acquired and how
Plan long they will be
needed
DONADO
An individual,
group, or
organization that
may affect, be
affected by, or
Stakeholder perceive itself to be
affected by a
decision, activity, or
outcome of
a project, program,
or portfolio
DONADO
A technique for
identifying and
documenting
stakeholders
Stakeholder interests,
expectations,
Analysis power, influence
and level of
engagement in the
project
DONADO
A register of all
project stakeholders
and information
about their interest in
Stakeholder the project, the
power they have to
Register influence the project,
their expectations,
and how their
expectations will be
managed
DONADO
A component of
the project
Stakeholder management plan
Managemen that describes how
stakeholders will
t be engaged in
project decision
Plan making and
execution
DONADO
A measurement
about how
Standard widespread a
particular set of
Deviation data is from the
mean
DONADO
A logical
Start-to- relationship in
which a successor
Finish activity cannot
finish until a
dependency predecessor
activity has started
DONADO
A logical
relationship in
Start-to- which a successor
activity cannot
Start start until a
dependency predecessor
activity has
started
DONADO
A document that
outlines the
Statement details and
of Work requirements of
the product or
(SOW) service being
procured
DONADO
A tool for sampling
a small subset of a
large population and
Statistical extrapolating the
results for the entire
Sampling population. Used
when testing the
entire population is
not possible
DONADO
Regularly
scheduled
Status meetings that
focus on a
Meetings particular project
status metric
DONADO
A type of matrix
organization in
which the project
manager has
Strong most of the
power and
Matrix authority, and the
functional
manager has
little power and
authority
DONADO
An activity that is
Subtask contained within
a supertask
DONADO
An activity that is
on the same
network diagram
Successor path and occurs
after another
activity
DONADO
A dependent
activity that
Successor logically comes
after another
Activity activity
in a schedule
DONADO
A group of
related schedule
Summary activities
aggregated and
Activity displayed as a
single activity
DONADO
An aggregate or
summary activity
that contains one or
more activities (or
subtasks)such that
no subtask can
Suppertask begin until the
supertask has begun
and the supertask
cannot end until all
of the subtasks have
ended
DONADO
A technique that
analyses the
business strengths,
SWOT weaknesses,
opportunities and
Analysis threats. It is used as
tool to define
business strategy
DONADO
A date used to
constrain the
start or finish of
an activity. The
Target Date type of
constraint is
identified by an
alignment type
DONADO
Creating an
encouraging
Team environment for
stakeholders to
Developmen contribute, and
developing the
t project team into
afunctional group
that enhances
project outcomes
DONADO
The product
Technical characteristics
that are required
Requiremen for the product to
perform the
ts functional
requirements
DONADO
1) Initiating
The 5 2) Planning
3) Executing
Process 4) Monitoring
Groups &Control
5) Closing
DONADO
A risk that
would have a
negative effect
Threat on one or more
project
objectives
DONADO
A technique used to
estimate cost or
duration by applying
an average or
weighted average of
Three-Point optimistic,
pessimistic, and
Estimating most likely
estimates when
there is uncertainty
with the individual
activity estimates
DONADO
A contract based
on a unit rate
such as an hourly
Time and wage plus
reimbursement
Material for materials or
Contract other expenses
incurred
DONADO
The calendar
date that
Timenow separates actual
(historical) data
Date from future
(scheduled) data
DONADO
Calculation of the
time required to
complete an activity
or the project. It
may be obtained by
Time analogous
estimating, expert
Estimate judgment or by
using an equation to
calculate the
duration of the
activity
DONADO
A measure of the cost
performance that is
achieved with the
remaining resources
in order to meet a
To-Complete specified
management goal,
Performance expressed as the
ratio of the cost to
Index (TCPI) finish the outstanding
work to the remaining
budget
Explanation: The performance that must be
achieved during the remaining project to meet stated
JONATHAN goals
DONADO
A technique for
estimating the
duration or cost
based on historical
data from a similar
activity or project.
Top-Down A percentage of the
similar projects total
Estimating cost may be added
toor subtracted
fromthe total,
depending on the size
of the current project.
Also known as
JONATHAN
DONADO Analogous estimating
The amount of time
that a schedule
activity can be
delayed or
Total Float extended from its
early start date
(TF) without delaying
the project finish
date or violating a
schedule constraint
DONADO
A tool for showing
the systematic
breakdown of
concepts or issues.
Used a quality
Tree management tool.
Also a generic term
Diagram for breakdown
structures such as
work breakdown
structure and
organizational
breakdown structure
DONADO
An analytical
technique that
uses
Trend mathematical
models to
Analysis forecast future
outcomes based
on historical
results
DONADO
An event or
situation that
Trigger indicates that a
risk is about to
occur
DONADO
The link
between the
Triple project
constraints of
Constraint time, cost and
quality
DONADO
A theory that
describes the 5
Tuckmans stages that a
5-Stage of team goes
through:
Team forming,
Developmen storming,
norming,
t performing, and
adjourning
DONADO
Sample: The
contractor is paid a
preset amount per
unit of service (for
example $60 per hour
for professional
Unit Price services or $1.09 per
cubic yard of earth
Contract removed) and the
total value of the
contract is a function
of the quantities
needed to complete
JONATHAN
the work
DONADO
A change that
Validated has been acted
on and checked
Change for accuracy
DONADO
Process of
formalizing
Validate acceptance of
the completed
Scope project
deliverables
DONADO
Creative approach
used to optimized
project Life-Cycle
Value costs, save time,
improve quality,
Engineering solve problems, or
use resources more
effectively
DONADO
The difference
between actual
Variance and planned
values
DONADO
A technique for
determining the
cause and degree of
difference between
Variance the baseline and
actual performance.
Analysis See also cost
variance (CV),
schedule variance
(SV), and variance
at completion
DONADO
A projection of the
amount of budget
Variance at deficit or surplus,
expressed as the
Completion difference between
the budget at
(VAC) completion and the
estimate at
completion
DONADO
A deliverable that
has previously been
verified and has
Verified been checked with
stakeholders to
Deliverable make sure that it
meets stakeholders
requirements and
expectations
DONADO
Individuals in
different reporting
structures,
departments,
Virtual Team locations or
organizations
working together
on the same
project
DONADO
A theory stating that
the expectation of
receiving a reward
Vrooms for a certain
accomplishment will
Expectancy motivate people to
work harder, but this
Theory work only if the
accomplishment is
perceived to be
achievable
DONADO
A room where
team members can
work on project
activities with a
minimum of
War Room external
interference,
which helps create
a project identity
in matrix
organizations
DONADO
A document that
provides detailed
deliverable,
activity, and
WBS scheduling
information about
Dictionary each component in
the Work
Breakdown
Structure (WBS)
DONADO
A type of matrix
organization in
which the
functional
Weak Matrix manager has much
power and
authority than a
project manager
DONADO
A mathematical
average by
calculated by adding
a set of numbers
and prescribing
Weighted different weights to
each of them, and
Average then dividing by the
sum of the weights
given. It is used to
calculate 3-point
estimates
DONADO
A method of
estimating earned
value in which the
budget value of a
Weighted work package is
divided into
Milestone measurable
Method segments, each

ending with a
milestone that is
assigned a weighted
budget value
DONADO
The process of
evaluating
What-if scenarios in
Scenario order to predict
their effect on
Analysis project
objectives
DONADO
An immediate and
temporary
response to an
issue for which a
Workaround prior response had
not been planned
or was not
effective
DONADO
Procedure for
definition how
project work will
Work be authorized,
ensures work is
Authorizatio done at the right
n System time, by the right
organization, and
in the right
sequence
DONADO
A hierarchical
decomposition of
the total scope of
Work work to be carried
Breakdown out by the project
team to
Structure accomplish the
project objectives
(WBS) and create the
required
deliverables
DONADO
Work The raw data
gathered as part
Performance of observations
Data and inspections
DONADO
The
Work representation of
the work
Performance performance
Reports information to
stakeholders
DONADO
The number of
hours that it would
take a person to
Work Effort complete an
activity if they
worked only on
that activity
DONADO
The work defined
at the lowest level
of the Work
Work Breakdown
Structure (WBS)
Package for which cost and
duration can be
estimated and
managed
DONADO
One or more pairs
of on/off working
times that define
Workshift the valid working
periods within a
single day
DONADO
Connect with me
Twitter.com/donadosays
www.branded.me/jonathandonado
Jonathan Donado
Bilingual senior general management
executive with expertise in international
business and Mergers & Acquisitions
(M&A)
o Education:
- Senior Executive Fellow Harvard University
-
o
MBA IESE
Certifications:
THANK YOU
- Six Sigma Black Belt (CSSBB) ASQ Certified
- Agile (ACP) PMI Certified
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Also known as Task

Alignment The following types are

Arrow arrow represents the start

g Method expected duration of the

Backward dates, for the

Note: This schedule is often derived from an initial

Planning information, when

Planning schedules, control

n Control managing changes

Note: (1) Any difference between the estimated cost of an

Ethics government statutes,

Project Risk project

See also: issue, risk, and

Post- the project. It provides a

Evaluation state organization

Precedence usage, however,

Communicat proper collection and

ions project information. It

Quantitative on the project. This

RACI Chart members and

Method segments, each

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