Company Meetings

Outline
Kinds of company meetings
Statutory report
Meetings of board of directors
Procedure and conduct at general
meetings
Company resolutions
Legal conditions of various forms of
business organizations
 KINDS OF COMPANY MEETINGS
Statutory meeting
Annual general meeting
Extra-ordinary general meeting
 Statutory Meetings
(Section 157)

First meeting of the members of a public

limited company. It is held only once
It is held by every public limited company

limited by shares
limited by guarantee and
private company converted into a public company
Shall be held within a period of not less
than 3 months nor more than 6 months
How meeting is convened ?
 Annual General Meeting
(Section 158)

Every company shall hold a general

public meeting of its members every
year
Notice of meeting
Place of meeting
Business to be conducted
Consideration and adaptation of the audited
annual accounts of company
Declaration of dividends
The election of directors
Appointment of directors
Extra-Ordinary General Meeting
(section 159)

All general meetings other than

annual
general meeting and statutory
meeting shall be called
extra-ordinary general meeting
How the meeting is called?

What should be the purpose

of meeting?
 Statutory Report
(section 153(3))

Report which is sent by the Board of

Directors to all members
Report shall be circulated 21 days
before the statutory meeting
The statutory report shall be certified
by not less than three directors
One of whom shall be the chief
executive of company
 Contents of Statutory Report
Brief account of the state of companys
affairs
Total number of shares allotted
Total amount of cash received
Names, address and occupation of
directors
Particulars of contract and modification
Extent to which underwriting contacts
have been carried out
 MEETING OF BOARD OF
DIRECTORS
Three ways for carrying out affairs of
company by directors
Telephonic conversation
Circular resolution
Board meetings
In board meetings board should explain
Notice of board meeting
Restriction on power of directors
Quorum for board meeting
Minutes of board meetings
Procedure and Conduct at General
Meetings
The procedure of holding of general
meeting is usually described in the
articles of a company.
Company ordinance section 160
provisions related to conduct of company
meetings:
Notice of meeting Conduct of business
Quorum Voting and poll
Chairman Voting by proxies
Adjournment of meeting Minutes of meeting
resolutions
 Company Resolution
An item is put before the members
of a company in the form of a
proposal if it is approved by majority
it becomes a resolution
Types of company resolution
Ordinary resolution
Special resolution