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Engineer Safety Engineer Operations Engineer Operations

9052004585 (Turbine Desk) (Turbine Desk)

9052004585 9700332748

T Chakravarthi Ch Anudeep S Naveen Tej

Engineer Operations Engineer Operations

(Shift Engineer) (Shift Engineer)
9949382561 9989683331

Md Akbar Pasha B Krishna

What is Time?

A dimension within which

things change.

The medium through which

goals are accomplished
Characteristic Features of Time
It is unique resource

It cant be stored like any other material

It cant be purchased

It cant be borrowed

It is impossible to increase or decrease time

Invariable: The passage of time is constant

Irrevocable: Time cannot be recalled

Universal: Time is equal for all people

Time Management

Time management is a set of skills, tools,

and systems that work together to help you
get more value out of your time and use it to
accomplish what you want.

Time management doesnt mean reducing

time on each activity. It means optimum
utilization of time.
Time Management
It isnt a way to work harder or longer but
a means to work smarter.
Proper time management awards the
individual in following ways:
Provides you, the opportunity to create a
schedule works by doing most priority
Can avoid last minute handling certain
tasks and also works without
You are able to maintain balance between
your work, personal, and family lives
Personally it will make you feel healthier,
more energetic and in a generally better
Record Analyze and Change
To manage time one has to record his daily activities
Analyzing the recorded activities can give a clear idea of
most priority tasks and time wasters
Analyzing time wasters in detail can helps to find alterative
ways to proper utilization of time.
Time wasters are:
Cell phone
Remedy: Attend calls only if important and keep them short
Uncontrolled and irrelevant conversations
Remedy: Conversations can be short and related to work
Spending time with visitors
Remedy: Priority to be given for those who aids business
Meetings without agenda
Remedy: Attend only if they are work related
Needless reports
Remedy: Categorize the mailbox to useful and less useful items
Winner vs. Whiner
A winner knows self, how to
control his time A whiner allows others to
A winner says: control his time
We have a real challenge A whiner says:
here This is really a problem.
Ill give it my best Do I have to?
Thats great! Thats nice, I guess
We can do it. Impossible. It cant be
Yes! done.
Time management is making work

Effective Efficient Effortless

Doing right Doing things

things right
Goals are to be determined and make sure efforts are always directed towards their

Effective goals share a number of characteristics in common. Effective goals are to


S Specific

M Measurable

A Attainable

R Realistic

T Time bounded
Good Manager vs. Great Manager
Good Manager Great Manager
Actively Takes Part in the Social and
Gets Along With Subordinates and Other Friendship Structure of the Company
Uses Personal Traits to Motivate Others in
is respected by Co-workers Directions That Serve Company Goals

Assigns Tasks in Such a Way That Each

Creates Reasonable Goals Employee Attains the Goal With an
Increase in Confidence Levels

Communicates Effectively Expresses decisions in terms of company

needs and the inherent value of each task
Time Management Matrix
Urgent Not Urgent
Important I. II.
Crisis Preparation
Pressing Problems Prevention
Dead-line driven projects, Values Clarification
meetings, preparations Planning
Relationship building
True re-creation
Not III. IV.
Important Interruptions, some phone Trivia, busy work
calls Some phone calls
Some mail, some report Time wasters
Some meetings Escape activities
Many proximate, pressing Irrelevant mail
matters Excessive TV
Many popular activities
Quadrant - I
Represents things that are both urgent and important we need to
spend time here

This is where we manage, we produce, where we bring our

experience and judgment to bear in responding to many needs and

Many important activities become urgent through procrastination, or

because we dont do enough prevention and planning
Quadrant - II
Includes activities that are important, but not urgent- Quadrant of

Heres where we do our long-range planning, anticipate and prevent

problems, empower others, broaden our minds and increase our

Ignoring this Quadrant feeds and enlarges Quadrant I, creating

stress, burnout, and deeper crises for the person consumed by it

Investing in this Quadrant shrinks Quadrant I

Quadrant - III
Includes things that are urgent, but not important - Quadrant of

The noise of urgency creates the illusion of importance.

Actual activities, if theyre important, they are important to someone


Many phone calls, meetings and drop-in visitors fall into this category.
Quadrant - IV
Reserved for activities that are not urgent, not important- Quadrant
of Waste

We often escape to Quadrant IV for survival

Reading addictive novels, watching mindless television shows, or

gossiping at office would qualify as Quadrant IV time- wasters
Major Time wasters
Procrastination (Postponement)
Recognize that you are Procrastinating
Set deadlines
Identify the unpleasant consequences
Afraid to Delegate
Remember there are many employees with lot of skills, experience and motivations to
carry out a wide variety of tasks
Delegating not only speeds up the activity but also motivate employees
Not Wanting to Say NO
Be assertive
Problems With Objectives/Priorities
Recognize that some of goals are not achievable or realistic or that they are not so
important and delete them
Human Behavior
Human behavior is of three types:



Examples of Passive Behavior
Avoiding eye contact
Quiet, strained voice
Sentences not finished
Nervous movements - fiddling with objects
Physically backing away
Apologizing a lot
Agreeing without questioning
Examples of Aggressive behavior
Loud voice
Lots of interruptions
Finger wagging
Hands on hips
Physically moving towards the other person
Stating opinions as facts
Assertiveness is the ability to communicate your needs, feelings,
opinions, and beliefs in an open and honest manner without violating
the rights of others

Assertiveness helps in
Increases self-confidence
Elevates self-esteem
Gain respect of others
Improves communication
Enhances decision-making ability
Be honest & direct about your needs & feelings
Express yourself firmly & directly
Be reasonable in your requests
State your viewpoint without being apologetic
Be honest when giving or receiving feedback
Learn to say no to unreasonable expectations
Paraphrase what others have stated to you
Recognize & respect the rights of those around you
Use appropriate tome of voice
Be aware of body posture and body language
Maintain eye contact
Use I statements to express self
Dont let others impose their values/ideas on you
Encourage others to be clear and direct
Take ownership