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Oracle EBS

General Ledger

LEVEL - LEARNER
About the Author

Created By: Balaji Raja (570180)

Credential
Over 5 years of experience in Oracle Apps
Information:

1.0
Version and Date:
26th May 2017

Cognizant Certified Official Curriculum

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Overview

This course will provide an overview of the following:

Overview of Oracle General Ledger

Flexfields
Set of Books
Setup in Oracle GL
Journal Entry
Budgeting
Reporting

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Objectives

After this course you will be able to:

Understand the importance of General Ledger


Understand Flexfields and its importance in Oracle application
Understand the significance of the term Ledger
Creating and Posting the journal entry
Understand Budgeting
Understand Reporting

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Oracle iProcurement Introduction and Benefits

Oracle iProcurement is a web based application which allows to perform


Purchasing activity electronically over the internet.

Benefits of Oracle iProcurement:

Streamline employee ordering - eliminate error-prone paper


processes with self-service ordering, while improving productivity and
control
Enforce purchasing policy - enforce policies with greater control and
governance support
Slash procurement costs - lowers procurement costs by cutting
transaction overhead, controlling maverick spending, and realizing the
full value of supplier agreements

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iProcurement Core Features

1. Catalogue Management

. It provides flexible solution to catalogue and content management


. Punch-out / transparent Punch-out feature establishes direct link to
suppliers web store to access their catalogues
. It stores and provides a way for requesters to shop among a variety of
catalogue types and sources.
. It provides a category and descriptor Management (Such as supplier
and Price)
. It also control on requesters access based on categories, catalogue
sources and operating unit

2. Shopping

Configure stores to include any combination of local catalogues,


punch-out catalogues, informational catalogues, and transparent
punch-out catalogues.
Administrators can control which catalogues and stores are available
to different classes of requesters.
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iProcurement Core Features Continued..

2. Shopping (Continued)

Powerful search Capability


Saved shopping carts- Create any number of shopping carts in
progress.
Non Catalogue request Request for items and services which are not
in catalogue

3. Checkout
Delivery
Provide options to stock delivery option like multiple destination
types, delivered at one time addresses location.
This also integrated with Enterprise asset management
Billing
Manage multiple account distribution and account generation
workflow rules.
Notes and attachments
It provides additional information to approvers, buyers, suppliers,
and receivers by attaching text, URLs, and other file types to the
requisition.
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iProcurement Core Features Continued..

3. Checkout (Continued)

Approvers
Approval and workflow setup determines the approver list for each
requisition. During checkout, the requester can add approvers and
change the first approver in the approver list. Users can also
customize the approval workflow to meet their business needs.

4. Requisition Tracking & Management

It enables users to track the status of all the requisitions


Real time notification keeps users up-to-date about the status of the
requisition raised.

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What is a Requisition?

A requisition, in procurement, is a request for goods or services made by an


employee to the person or department in a company that is responsible for
purchasing. If the request is approved, that entity will submit a purchase order
(PO) to a supplier for the goods or services. In this context, a requisition is also
known as a purchase requisition.

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Purchase Requisition Life Cycle and
iProcurement

Enter requisition online Workflow approval


using catalogue form
iProcurement

Buyer creates Order

Record receipt
on iProcurement

Supplier notified and delivers


directly to the Requestor
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Classification of Requisition in iProcurement

Requisitions can be classified based on the following factors:


1) Based on Item Catalogue
Catalogue Requisition
Non Catalogue Requisition

2) Based on Requisition purpose


Internal Requisition
Purchase Requisition

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Requisition Based on Item Catalogue

1. Catalogue Requisitions Requisitions raised to order items which are part


of supplier catalogue and are defined in the Item Master.

2. Non Catalogue Requisitions Requisition raised to order items are not part
of existing supplier catalogue and are not defined in the Item Master.

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Requisition Based on Requisition purpose

1. Internal Requisition Requisition created if the Items are to be imported from


one Inventory location to another location in the same organization. Here the
source of the requisition would be INVENTORY. There is no approval process
for internal requisition. An Internal Requisition directly results in the generation
of a sales order in the Order Management system.

2. Purchase Requisition Requisition created if the goods are to be imported


from external suppliers. Here the source of the requisition would be
SUPPLIERS. The purchase requisition are been sent for approvals.

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Requisition Approval Process

Requisition approval is required to restrict the requisition that has been raised.
Requisition approvals can be done in two ways:
Employee/Supervisor Hierarchy
Position Hierarchy

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Employee/Supervisor Hierarchy

In Employee/Supervisor Hierarchy , based on the requisition amount raised, the


requisition travels the supervisor hierarchy and reaches to the appropriate
person who has the appropriate authority to approve or reject the requisition
amount.

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Position Hierarchy

In Position Hierarchy, the requisition may reach the appropriate person who has
the authority to approve in two ways:
Direct
Hierarchy

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Create Catalog Requisition
Step 1: Navigate to iProcurement Responsibility

Step 2: Click on Stores. Enter Step 3: Click on


the Supplier Store and the Go
required item

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Create Catalogue Requisition Continued..

Step 4: After the Step 5: Click on


required item is Add to Cart
displayed, enter the button
required quantity

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Create Catalogue Requisition Continued..

Step 6: Desired Item quantity is


added into the Shopping Cart

Step 7: Click on the


View Cart and
Checkout button

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Create Catalogue Requisition Continued..

Step 8: Review the


Shopping Cart and click on
the Checkout button

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Create Catalogue Requisition Continued..

Step 9: Enter the Need-By-


Date and Delivery-To Step 10: Click on
Location details Next

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Create Catalogue Requisition Continued..

Step 11: Click on


Next

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Create Catalogue Requisition Continued..

Step 12: Review the


requisition. Click on
Submit button

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Create Catalogue Requisition Continued..
Step 13: Requisition
number is generated

Step 14: To Check the status of


the requisition, navigate to
Requisitions > My requisition >
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Create Non Catalog Requisition
Step 1 : Navigate to
iProcurements page

Step 2 : Click the Non-catalog


Step 4 : Click the
Request tab to create the
Add to Cart button
requisition

Step 3: Enter the Item Type, Item description,


Category, Quantity, Unit of measure, Currency
and Supplier details
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Create Non Catalog Requisition Continued

Step 5: Click on Checkout


button

Step 6: Click on Edit Lines in


case any default data needs to
be changed

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Create Non Catalog Requisition Continued
Step 7: Click on Accounts Tab to
enter the charge account
information

Step 9: Click on Apply


button.

Step 8: Enter the Charge account for


all lines
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Create Non Catalog Requisition Continued

Step 10: Click on Next button and Step 11: Again click on Next button
it will take page showing the list of
Approvers

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Create Non Catalog Requisition Continued
Step 12: Review the
requisition details and submit
the Requisition

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Create Non Catalog Requisition Continued
Step 13: After submission the requisition will flow
to the approver. Once the requisition is approved
by the approver, the requisition status would
change from In Process to Approved

Step 14: To Check the status of the


requisition, navigate to Requisitions >
My requisition > View all My
Requisition > Go

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Oracle EBS -
iProcurement

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Test Your Understanding

1 : John has requisition approval limit of $1K. Johns supervisor Joe


has an approval limit of $2K. While Joes supervisor Jim and Jims
supervisor Jack has an approval limit of $5K and $10K respectively.
John prepares a requisition of amount $4K and submits it. Who will
have the final authority to approve the requisition?

Select the correct option and click on Next.

a) John
b) Jim
c) Jack
d) Joe

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Test Your Understanding

2 : _________ requisition is used to procure items in Order To Cash


cycle.
Select the correct option and click on Next.

a) Purchase Requisition
b) Internal Requisition
c) Catalogue Requisition
d) Non Catalogue Requisition

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Test Your Understanding

3 : User should create a catalogue requisition when the


required item is not present in the Item Master.
Select the correct option and click on Next

a) True
b) False

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Test Your Understanding

4 : User does not need to enter any item details for a Catalogue
Requisition.
Select the correct option and click on Next.

a) True
b) False

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Test Your Understanding

5 : Select the appropriate order for the below sequence and click on
Next

Statement 1- Submit for Approval


Statement 2 - Enter Requisition Details
Statement 3 - Receive Ordered Items
Statement 4 - Generate Purchase Order

a) 1, 2, 3, 4
b) 1, 4, 3 ,2
c) 2, 1, 3, 4
d) 2, 1, 4, 3

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Summary

Points to remember :
Oracle iProcurement is a web based application which allows Organization
to perform Purchasing activity.
The main features of iProcurement are Catalogue Management, Shopping,
Checkout, Requisition Tracking, etc.
A requisition is a request for goods or services made by an employee to the
Purchasing department in a company.
Requisitions can be classified based on Item (Catalogue and Non
Catalogue) and Purpose (Internal and Purchase).
There are 2 types of requisition approval
hierarchy - Employee/Supervisor based and
Position based hierarchy.

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Source

1. Oracle iProcurement R12 User Guide


https://docs.oracle.com/cd/E26401_01/doc.122/e48970/toc.htm

Disclaimer: Parts of the content of this course is based on the materials available from the Web sites and
books listed above. The materials that can be accessed from linked sites are not maintained by Cognizant
Academy and we are not responsible for the contents thereof. All trademarks, service marks, and trade
names in this course are the marks of the respective owner(s).

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Congratulations!!!

You have successfully completed


Oracle EBS - iProcurement